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About the Role Dynamic Decisions is a U.S.-based bookkeeping and fractional CFO firm that helps small business owners maintain clean books, improve financial reporting, and better understand their numbers. We are looking for a detail-oriented Remote Bookkeeper / Accounting Assistant based in the Philippines to support bookkeeping, reconciliations, client follow-up, and month-end close across multiple client accounts. This is a remote independent contractor role. Prior experience working in a bookkeeping firm, accounting firm, CPA firm, outsourced accounting provider, or other multi-client bookkeeping environment is required. We are specifically looking for someone who is already comfortable managing multiple client files, following different procedures for different clients, and working through recurring monthly close processes. What You'll Do Categorize transactions in QuickBooks Online and/or Xero Prepare bank and credit card reconciliations Match receipts, invoices, and supporting documents Review bank feeds and identify transactions that need clarification Prepare organized client question lists Support month-end close checklists Clean up uncategorized or incorrectly categorized transactions Track missing documents and open items by client Prepare basic financial reports for review Identify unusual transactions, duplicate entries, reconciliation issues, or possible errors Organize accounting documents and workpapers Follow written SOPs and document recurring client processes Help keep multiple client files organized and moving toward completion You will initially prepare work for review rather than being responsible for finalizing financial statements or making significant accounting changes without approval. You will also not initially be responsible for filing tax returns, filing sales tax returns, processing payroll, moving money, paying bills, or communicating directly with clients without approval. Required Experience Previous experience working for a bookkeeping firm, accounting firm, CPA firm, outsourced accounting provider, or multi-client bookkeeping team Experience managing bookkeeping for multiple clients at the same time Experience using QuickBooks Online for U.S.-based clients Experience preparing bank and credit card reconciliations Experience working from monthly close checklists and client-specific procedures Strong understanding of bookkeeping fundamentals, including AR/AP, loan payments, merchant deposits, payroll entries, and balance sheet accounts Strong written and spoken English High attention to detail Ability to manage recurring deadlines without constant reminders Ability to recognize when something does not look right and ask thoughtful questions Reliable internet access and comfort working securely with confidential financial information Preferred Experience Xero U.S. small business bookkeeping Monthly close packages Reviewing P&Ls and balance sheets for unusual items Service businesses, professional services, fitness businesses, real estate, or project-based businesses Keeper, Hubdoc, Dext, Bill.com, Ramp, Gusto, Stripe, Square, Shopify, or similar platforms Documenting client-specific bookkeeping procedures What We're Looking For We are not looking for someone who simply "codes transactions." We want someone who thinks like a bookkeeper - someone who notices inconsistencies, double-checks their work, asks questions when something is unclear, and keeps organized notes. Switching between multiple clients without losing accuracy Following different rules and procedures for different clients Tracking open questions and missing information Preparing clean work for review Meeting recurring monthly deadlines Communicating when something is blocking their work Receiving feedback and improving over time Taking ownership of assigned responsibilities Work Schedule This is a remote independent contractor position. We are seeking someone with full-time availability and capacity, approximately 40 hours per week. Some overlap with U.S. Pacific Time is needed for communication and collaboration. Our preferred overlap window is approximately 5:00 PM-7:00 PM Pacific Time, which is morning in the Philippines. Outside of scheduled meetings and agreed-upon overlap periods, the contractor will generally have flexibility in determining when and how assigned work is completed, provided deadlines, quality standards, and client requirements are met. Compensation $7-$14 USD per hour, depending on experience and demonstrated bookkeeping skill. The higher end of the range is intended for candidates with strong U.S. bookkeeping experience, substantial multi-client experience, and the ability to work independently with limited supervision. Please include your desired hourly rate in your application. How to Apply Please send: 1. A short introduction about yourself 2. Your resume or summary of bookkeeping experience 3. Your desired hourly rate 4. Your availability and preferred work schedule 5. A screenshot or description of your internet speed 6. A Loom video answering all of the screening questions below Loom video requirement: Please keep your video to approximately 5-10 minutes. You do not need to create a polished presentation. We simply want to hear you explain your experience and how you approach bookkeeping situations in your own words. Required subject line: Detail-Oriented Multi-Client Bookkeeper Applications that do not include both the required subject line and Loom video may not be reviewed. Loom Video Screening Questions 1. Tell me about your experience working for a bookkeeping firm, accounting firm, CPA firm, outsourced accounting company, or other multi-client bookkeeping environment. 2. How many client files were you typically responsible for at one time, and what types of businesses did you support? 3. Walk me through the bookkeeping tasks you personally handled during a typical monthly close. 4. How did you track client questions, missing documents, outstanding reconciliations, and other open items across multiple clients? 5. Tell me about the most difficult bookkeeping cleanup, reconciliation issue, or accounting problem you have worked on. What was wrong, and how did you help resolve it? 6. Imagine you are supporting 8 different client files in QuickBooks Online. Each client has different coding rules, month-end deadlines, and open questions. How would you organize your work to make sure nothing is missed? 7. You see a $247.83 bank transaction paid to "Amazon," but there is no receipt or description. Walk me through exactly what you would do before categorizing the transaction. Qualified candidates may be asked to complete a short bookkeeping skills test and participate in a video interview.
Confidential employer
Chief of Staff Pathway Reports to: Founder / CEO Works Closely With: Program Manager & Events Coordinator Media & Audience Growth Manager Location: Hybrid or Remote Type: Full-time (preferred) PURPOSE OF THE ROLE The Executive Assistant, Client Success & Strategic Operations Lead exists to maximize founder leverage by ensuring time, attention, relationships, and opportunities are aligned with mission-critical, revenue-generating priorities. This role is designed to evolve into a Chief of Staff–type position and serves as a selective relational connector, not a gatekeeper. Your work will help the Founder: Stay focused on high-impact leadership activities Deepen connection with the right people Grow mission-aligned communities and programs Convert meaningful relationships into long-term engagement CORE ORIENTATION: SELECTIVE CONNECTOR, NOT GATEKEEPER This role does not block access. It curates access. The person in this role is responsible for: Helping the CEO connect with the right people Ensuring relational energy is invested where it advances the mission Creating clarity around who deserves time, attention, and follow-up You will think in terms of: Alignment, readiness, and long-term relationship value. CORE PRIORITIES — IN ORDER 1. Mission-Aligned Revenue Generation 2. CEO Focus & Strategic Leverage 3. Client & Relationship Excellence 4. Operational Alignment Across Roles CORE RESPONSIBILITIES 1. Mission-Aligned Growth & Revenue Support This is an explicit priority of the role. Understand the business model and growth goals for: Next Level The Path ShortTrack CBA Program Client engagements and projects Help prioritize activities that: Bring new people into the Next Level community Increase Path participation Attract and support qualified Short Track advisors Drive client engagement and depth Track and support: Strategic conversations Warm leads Referral pathways Ensure follow-up is timely, thoughtful, and aligned with the mission. This role ensures good conversations don’t die from inattention. 2. Founder Time, Energy & Focus Optimization Manage and curate the Founder’s calendar Protect time for: Teaching Thought leadership Content creation Strategic relationship development Advisor training Reduce reactive scheduling and distraction Prepare briefings so the CEO is always context-ready This role protects clarity, not just availability. 3. Strategic Relationship & Inbox Management Monitor, organize, and manage the CEO’s inbox Respond on behalf of the CEO where appropriate Draft responses for review when needed Prioritize email s related to: Revenue-generating opportunities Mission-aligned relationships Program growth and advisor development Escalate sensitive or urgent matters appropriately This role turns the inbox into a relationship intelligence system, not a stress source. 4. Client Success & Engagement — Non-Program Work Coordinate and support: Coaching Assessment Reviews Advisory Work Proposal Generation Ensure every client interaction feels: Prepared Personal Intentional Additional responsibilities include: Capture and organize notes, insights, and commitments Maintain continuity across sessions and engagements by updating client notes as needed 5. Cross-Role Alignment & Strategic Communication Work closely with the Program Manager to: Align 1:1s, cohorts, and relational priorities Ensure member connection supports retention and depth Coordinate with the Media Manager to: Surface mission-aligned stories and themes, with discretion Protect confidentiality and message integrity Additionally: Identify misalignment early and recommend course correction This role ensures people, message, and operations move together. HOW THIS ROLE CONNECTS TO THE MISSION The person in this role understands that their work: Creates more opportunities for people to encounter transformation and build value in their business Helps the CEO invest relational energy where it matters most Translates meaningful conversations into sustained engagement Supports growth without sacrificing depth or integrity You are not just supporting the CEO — You are amplifying the mission through alignment and execution. WHAT SUCCESS LOOKS LIKE Within 6–12 months: Founder time is increasingly spent with: Mission-aligned leaders Potential members Advisors and strategic partners Additionally: Revenue-generating activities feel intentional and organized Clients and prospects feel known, valued, and clear on next steps Internal roles operate in rhythm SKILLS & EXPERIENCE REQUIRED Must-Haves Experience supporting senior leaders Strong judgment and discretion Excellent written communication High emotional intelligence Ability to manage complex priorities Strongly Preferred Background in consulting, coaching, or professional services Comfort with growth-oriented environments Experience with relationship-driven business models STRATEGIC GUARDRAILS This role: Does not own marketing strategy or curriculum Does not replace CEO relationships Does not operate as a blocker You curate connection, protect focus, and enable growth. WHY THIS ROLE MATTERS This position ensures that: Growth remains mission-aligned Relationships are stewarded intentionally The CEO is not the bottleneck The system scales with soul intact
Confidential employer
Virtual Hotel Front Desk & Guest Messaging Agent IMPORTANT — READ BEFORE APPLYING To be considered for this position, the FIRST TWO WORDS of your application must be: VCAY READY If your application does not begin with VCAY READY, it will not be reviewed. We are hiring a Virtual Hotel Front Desk & Guest Experience Agent for a boutique hotel in New Orleans. This is a remote position, but it is different from a typical virtual assistant job. In addition to handling guest messages, the person selected will appear live on a monitor at our hotel's front desk and communicate with guests by video when assistance is needed. Responsibilities Respond to hotel guest messages quickly and professionally Assist guests before, during, and after their stays Answer questions about check-in, parking, access, Wi-Fi, amenities, and the property Resolve common guest problems independently Coordinate with on-site housekeeping and maintenance Monitor arrivals, departures, and active reservations Escalate urgent situations appropriately Communicate with guests LIVE through our virtual front-desk monitor Maintain a professional appearance and demeanor while on camera Document guest issues and follow through until they are resolved Requirements Excellent spoken English Excellent written English Friendly, confident and professional personality Excellent customer-service skills Strong independent problem-solving ability Comfortable appearing LIVE on camera Reliable high-speed internet Reliable computer Webcam and quality microphone/headset Quiet, professional workspace Excellent reliability and attendance Ability to learn new software quickly Hotel, Airbnb, vacation-rental, ---------- , Expedia, front-desk, or hospitality experience is strongly preferred. Important This is NOT simply a chat-support position. You will sometimes be the face of our hotel and interact with guests LIVE through a monitor located at our front desk. We need someone who is polished, personable, confident and capable of thinking independently. If you're uncomfortable appearing on camera or speaking with guests live, please do not apply. To Apply Remember: Your application must START with "VCAY READY." Then tell us: 1. Your hospitality/customer-service experience 2. Your hotel, Airbnb, ---------- , Expedia, or vacation-rental experience 3. Your availability and time zone 4. Your internet speed and whether you have backup internet 5. Your computer/webcam/microphone setup 6. Why you would be good at representing a hotel LIVE on camera Selected applicants will receive a short test before being invited to interview.
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About Us Remote Architects & Engineers is a US-based remote and virtual employee placement company that specializes in the architecture & engineering Industry. We provide outsourcing services for our niche. We find and recruit talented individuals to provide remote architectural & engineering support for our internationally based Clients. We are looking for qualified and highly experienced professionals for our talent pool to work remotely & virtually for our clients. You will be part of a team of professional remote engineers, architects, and support staff who fulfill our clients' needs for their daily operations. Technical Requirements (Project Designer/Coordinator: Civil Engineer or Civil Land Designer Bachelor’s degree in Civil Engineering with PRC License 5–10 years of relevant industry experience as a Civil Engineer or Civil Land and Infrastructure Designer/Engineer Strong experience in residential land development projects, including subdivision/site development, grading, drainage, utility layouts, and permitting Preparing preliminary residential site layouts and grading plans Developing preliminary site layouts, grading concepts, and utility routes Supporting entitlement processes (zoning, variances, special permits) Reviewing site constructability and phasing plans Performing cut/fill calculations and earthwork balancing Preparing utility service connection & routes designs Supporting due diligence investigations for potential development sites Refining designs with detailed dimensions and specifications Supporting utility conflict analyses Coordinating with surveying teams for boundary/topographic information Producing final engineering plans for permitting and construction Work with POINT CLOUD files and uploads Work with Drone Imagery and its incorporation into Civil 3D Managing local zoning compliance and setback requirements Collaborate with engineers, general contractors, and others to ensure seamless workflow Provide administrative support to the team and help with scheduling and follow-ups as needed Coordinating & Modifying Drawing Sets as needed CIVIL 3D A MUST Knowledgeable in Project Documentation Processes With Advanced English communication skills required due to frequent client interaction and documentation responsibilities. **Apply here directly: ---------- Other Details This is a full-time work environment from home. Work schedule is 7am-4pm US Central Standard Time, but this may vary depending on clients This job will pay $325 USD per week or around 85,000 PHP per month Or More. But May Vary Based on Experience! Once selected by a client, the candidate will receive: 2 weeks paid training Major PH holidays off (per approval of the Client) Major US holidays off (per approval of the Client) Job Type: Full-time Apply here directly: ---------- Benefits: Paid training Work from home Schedule: Monday to Friday Experience Civil Engineering / Site Development Experience: 5–10+ years (Required) Engineering Experience (Land Development Design and/or Execution, Grading, Utilities): 5+ years (Required) Technology Experience (e.g., CIVIL 3D): 5+ years Experience in site layout design, grading plans, utility design, construction documentation, or project coordination Experience working on US-based or International projects is a plus. Apply here directly: ---------- ** Interested candidates may apply through this platform and the link provided, or send their CV and portfolio to: ---------- Job Types: Full-time, Permanent Benefits: Company Christmas gift Opportunities for promotion Paid training Pay raise Work from home Education: Bachelor's (Required) Experience: CE or Civil Land Design: 5 years (Required) Civil 3D software: 5 years (Required) Work Location: Remote
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Senior Meta Media Buyer – eCommerce Hi! I'm looking for an experienced, analytical, and hands-on Senior Meta Media Buyer to help grow my eCommerce business. I'm not looking for someone who simply knows how to launch campaigns. I'm looking for someone who truly understands Meta Ads, creative testing, performance analysis, and knows when to take action — and when not to. You'll work closely with me and become my right hand when it comes to Meta advertising. What You'll Do Manage and monitor our Meta Ads accounts daily Analyze performance and identify problems/opportunities Kill underperforming ads and ad sets when necessary Launch and manage structured creative tests Develop new hooks, angles, offers, and concepts Create static ad creatives and write ad copy Analyze winning and losing creatives and create new iterations Use Meta Ad Library and other research tools Analyze Meta and Shopify data together Spot potential tracking or attribution issues Maintain a clear testing log with results and learnings Provide short daily updates and weekly performance reports Discuss scaling and larger strategic decisions directly with me You'll eventually work across two eCommerce stores targeting Europe and Australia. Meta is the main focus. Google Ads experience is a bonus. What I'm Looking For Minimum 2 years of Meta Ads experience Proven eCommerce experience Real results you can show Experience scaling eCommerce campaigns Strong knowledge of Meta Ads Manager and Shopify Deep understanding of CTR, CPC, CPM, CPA, CVR, AOV, ROAS and MER Strong understanding of creative strategy and testing Experience with static image ads Ability to create creatives and write direct-response ad copy Proactive, analytical, and highly independent Excellent English communication Comfortable taking ownership and challenging ideas when the data says otherwise European market experience is highly preferred UGC/video experience is a bonus Working Hours & Compensation 14–28 hours per week Accounts monitored 7 days per week Flexible schedule with some overlap across Europe and Australia $8–9 USD/hour to start Paid weekly Performance bonuses Salary increases based on results Opportunity for more hours and responsibility The starting rate is not a long-term ceiling. Strong performance and measurable value will be rewarded. I'm looking for someone who wants to build a long-term working relationship and grow with the business. How to Apply Start your application with the word "Toetje" so I know you've read the full post. Please include: 1. How many years of eCommerce Meta Ads experience do you have? 2. What is the largest Meta Ads account you've personally managed? Include approximate monthly spend. 3. Share 2–3 examples of real results you've achieved and explain your role. 4. Briefly explain your approach to creative testing. 5. A winning campaign suddenly has one bad day. How would you approach this? 6. How do you determine whether poor performance comes from the ads, creative, offer, or website? 7. How many other clients/accounts are you currently managing? 8. What is your availability and desired hourly rate? Please also include a 1–2 minute Loom video introducing yourself and explaining why you'd be a strong fit. Applications without proven eCommerce results will not be considered. Looking forward to hearing from you!
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Work Setup: Remote (Part-Time, Monday to Friday) Base Salary: $500 USD / month Commission: Uncapped Commission Per Booked Inspection/Quote (Plus Open Strategy Discussion) About the Role We are looking for an experienced, self-motivated Senior B2B Lead Generation Specialist who can independently find, engage, and connect with key commercial property decision-makers (Property Managers, Facility Directors, Operations Leads). We are targeting commercial window cleaning opportunities in Minnesota. We have clear revenue goals, but we don't micromanage. We need someone who can take the reins, find the right contacts, execute cold outreach, and schedule walkthroughs for our team. Key Responsibilities Target Research: Identify commercial properties and accurately trace building ownership/property management companies. Prospecting & Contact Discovery: Source verified decision-maker email s, phone numbers, and LinkedIn profiles. Independent Outreach: Manage multi-channel cold outreach (Email , LinkedIn, or Calls) to spark interest and generate qualified opportunities. Appointment Setting: Book property walkthroughs/inspection calls directly onto our team's calendar. Self-Management: Track your pipeline independently and stay driven by daily/weekly booking goals. Requirements & Qualifications Experience: Minimum 5+ years of proven experience in B2B lead generation, appointment setting, or cold outreach. Autonomy: Ability to work independently without hand-holding. You know how to find answers, bypass gatekeepers, and keep moving forward. Goal-Oriented Mindset: Strong intrinsic motivation to reach key performance indicators (KPIs) and earn commissions. Communication: Excellent written and verbal English communication skills. Base Pay: $500/month part-time base pay. Commissions: Earn a commission on every qualified property inspection or quote booked. Collaborative Compensation Plan: We already have a commission strategy in mind, but we want to hear your thoughts. We welcome your input on commission structures or performance bonuses so we can build a compensation model that truly rewards your results. HOW TO APPLY: Please copy and paste the link below into your web browser (remove the spaces around the dots and slashes): docs . google . com / forms / d / e / 1FAIpQLSdEBZrqbcXoGPmlJS3r8fbL5spDvPE55vV3MqCYYbPBBsZR6w / viewform Applications without a completed form and video introduction will not be reviewed.
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PLEASE READ BEFORE APPLYING We are looking for an experienced Funnelish Product Researcher who can help us discover winning products, winning funnels and winning creative opportunities before they become saturated. This is NOT an entry-level position. If you have not previously researched products specifically for Funnelish businesses, please do not apply. About Us We are a growing eCommerce business focused on scaling products through Funnelish using high-converting advertorials, landing pages and offers. We're looking for someone who genuinely enjoys researching products and can consistently bring fresh opportunities to the business. We care far more about the quality of your research than the number of products you send. Your Responsibilities Your day-to-day responsibilities will include: Finding high-potential products for us to test. Researching winning Meta ads and creative angles. Finding advertorials and Funnelish funnels. Researching competitors before products become saturated. Finding new creative concepts for products already scaling. Delivering organised daily research reports. Working independently with minimal supervision. You Must Understand Funnelish Advertorial funnels Landing page funnels Meta advertising Winning offers Upsells Order bumps AOV optimisation Direct-response marketing Tools You May Already Use Examples include: Facebook Ads Library GetHooked Minea Foreplay AdSpy Similarweb ChatGPT Claude Gemini Or any other tools you personally use successfully. We're Looking For Someone Who Can Identify winning products before they become obvious. Understand why creatives are performing. Think beyond simply copying competitors. Find opportunities others miss. Explain why a product deserves to be tested. Work independently and take ownership of research. To Be Considered, Please Include Your application will not be considered unless you include the following: 1. Three products you've personally researched that were tested. Include: The product. Your role in finding it. Why you recommended it. What happened after it was tested (if known). 2. One Funnelish funnel you've researched or helped improve. Briefly explain: Why it worked. What you learned. Any improvements you suggested. 3. The research tools you regularly use. Please explain why you use each one rather than simply listing them. 4. A short explanation of your product research process. Keep it brief. We'll discuss it further during the interview. Interview Process Our hiring process consists of three stages: Stage 1 Application Review Stage 2 5–10 minute interview Stage 3 A paid practical research assignment based on real work you would complete in this role. Compensation Starting rate: $5/hour Paid weekly during the first month. Monthly payments thereafter. Performance review after 8 weeks. Bonus structure for researchers who help identify successful products, funnels and creatives. Long-Term Opportunity We're looking for someone who wants to grow with the business over the long term. If you're passionate about product research and enjoy finding opportunities before everyone else, we'd love to hear from you. To show you've read the full job post, please begin your application with: "Funnelish winners scale differently." Applications that do not include this phrase will not be considered.
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Website Designer / Squarespace Webmaster Needed Overview We are seeking an experienced Website Designer / Squarespace Webmaster to redesign and enhance a boutique hospitality website. The ideal candidate has a strong eye for design, understands luxury hospitality branding, and stays current with modern web design, UI, and UX best practices. Our goal is to create a premium online experience that feels elegant, modern, visually immersive, and easy to navigate while driving direct bookings and guest inquiries. Responsibilities Redesign and improve an existing Squarespace website Create a clean, sophisticated, luxury hospitality aesthetic Improve typography, spacing, layout, visual hierarchy, and navigation Enhance the guest booking journey and overall user experience Ensure the website is fully responsive across desktop, tablet, and mobile devices Recommend improvements to imagery, content presentation, and site structure Optimize website performance, usability, and accessibility Troubleshoot website issues and implement updates as needed Maintain website consistency and branding standards Provide ongoing website support and maintenance when required Requirements Proven experience designing and managing websites Strong Squarespace experience Excellent understanding of modern UI (User Interface) and UX (User Experience) principles Strong visual design skills and attention to detail Experience creating premium, high-end website experiences Ability to think strategically about user journeys and conversion optimization Strong English communication skills Ability to work independently and make recommendations proactively Preferred Qualifications Experience with hospitality, hotel, vacation rental, real estate, or lifestyle websites Knowledge of SEO best practices Basic HTML/CSS knowledge Graphic design and branding experience Experience with booking or reservation platforms Familiarity with AI-powered design tools and emerging web technologies Important We are looking for someone who stays current with the latest website design methodologies, UI trends, UX best practices, and conversion-focused design strategies. The ideal candidate should be able to recommend modern solutions and improvements rather than simply implementing instructions. We value creativity, critical thinking, and a strong understanding of what makes a modern website successful. To Apply Please include: 1. A brief introduction about yourself 2. Links to websites you have designed or redesigned 3. Examples of hospitality, lodging, luxury, real estate, or lifestyle websites you have worked on 4. Your hourly rate 5. Your availability and time zone 6. A brief description of how you would approach redesigning a boutique hospitality website to create a more premium guest experience Screening Question What are the top three website design, UI, or UX trends you believe are most important in 2026, and how would you apply them to improve a boutique hospitality website? Compensation $7–$12 USD per hour, depending on experience Part-time to start Potential for ongoing long-term work for the right candidate
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Project Manager – Workflow Documentation & Process Mapping (Medical Experience a Plus) Overview We are seeking an experienced Project Manager to support workflow documentation, process mapping, and operational improvement initiatives across our organization. This role is ideal for someone who can organize projects, document processes, coordinate follow-ups, and create clear, professional documentation that helps teams operate more efficiently. Experience in healthcare, medical operations, clinical environments, or healthcare administration is a strong bonus but not required. Responsibilities Lead and coordinate workflow documentation and process improvement projects Create process maps and workflow diagrams using Microsoft Visio or equivalent software Build and maintain Excel trackers for project and documentation management Develop, organize, and update SOPs and workflow documentation Create PowerPoint presentations from existing notes, meetings, and operational data Coordinate project activities and follow up with stakeholders to ensure timely completion of tasks Identify process gaps, inefficiencies, and opportunities for improvement Maintain organized project documentation and status updates Qualifications Previous experience as a Project Manager, Operations Coordinator, Business Analyst, Executive Assistant, or similar role Strong written and verbal English communication skills (Native/Bilingual preferred) Excellent organizational and follow-through skills Experience creating SOPs, workflow diagrams, and operational documentation Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) Experience with Microsoft Visio, Lucidchart, Miro, or similar process-mapping tools Ability to work independently and manage multiple priorities Preferred Qualifications Healthcare, medical, clinical, hospital, or healthcare technology experience Experience supporting process improvement or operational transformation projects Familiarity with project management methodologies and workflow optimization Application Instructions To be considered, please include: 1. A brief introduction about yourself 2. Your relevant project management and documentation experience 3. Examples of prior work, such as SOPs, workflow diagrams, process maps, project trackers, or similar documentation 4. Your hourly rate 5. Your availability and time zone 6. Why you would be a strong fit for this role Job Details Hourly Rate: USD $7–$10 per hour Time Commitment: Less than 10 hours per week Project Duration: Less than 1 month We are looking for a highly organized professional who can take ownership of documentation projects, keep initiatives moving forward, and help improve business operations through clear processes and strong project coordination.
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Overview: We’re hiring a confident Sales / Appointment-Setting VA to help generate new business for a growing real estate media company. What You’ll Do Make high-volume cold calls to real estate agents and team leaders Build rapport and introduce a FREE real estate media shoot/package Book appointments with interested prospects Follow an established script and proven sales process Follow up with leads and update the CRM Study successful call recordings and improve performance What We’re Looking For Experience in real estate cold calling, ISA, appointment setting, or sales Real estate media sales experience is a major plus Excellent spoken English and a professional phone presence Comfortable making a high volume of calls Strong rapport-building and objection-handling skills Coachable, consistent, and results-driven GoHighLevel experience is a plus
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To be considered, you must fill out the application form below: ---------- /ansiblehealth/2475d4d7-7ed7-449e-a350-75eb5484b5db What is Ansible Health? Ansible Health unites physicians, nurses, respiratory therapists, and tech experts from Columbia, Johns Hopkins, Google, Amazon, and other top institutions to revolutionize care for chronic disease patients. We combine elite clinical expertise with cutting-edge technology to deliver personalized, efficient care at scale. Our team's groundbreaking research, published in leading journals like Nature and PLOS, demonstrates our commitment to innovation. Backed by Bessemer, First Round Capital, AlleyCorp, Breyer Capital, and Inflect Capital, we're a Series A startup partnering with leading healthcare systems nationwide. Our mission is to genuinely improve patient outcomes, not just optimize metrics. If you're passionate about transforming healthcare through technology, join our diverse team in making a real impact. The Job at a Glance We are looking for a top-tier Patient Care Coordinator to become an integral part of our expanding team. This role is vital in delivering the best care possible to our patients, handling patient communications, and providing essential support to our clinical staff in their mission to offer exceptional care. The ideal candidate will demonstrate exemplary professionalism, excellent English language communication skills, and outstanding organizational abilities with meticulous attention to detail. This position offers an exciting opportunity to contribute significantly to our patient-centric approach in healthcare delivery. Responsibilities Customize initial discussions based on patient needs, ensuring they understand how the program can address their specific health conditions, providing personalized benefits rather than general services. Manage inquiries through multiple communication channels (phone, email , etc.), including voi cemail inbox management and message routing, providing prompt and accurate responses. Process and manage referrals, working towards efficient conversion within a 7-10 day timeframe while managing multiple referral loop processes for a large patient panel. Perform comprehensive data entry including clinical survey scores/results, diagnostic tests, remote physiologic monitoring (RPM), and remote therapeutic monitoring (RTM) data streams. Schedule and coordinate patient appointments while maintaining communication with patients regarding their care schedule. Manage and process inbound and outbound medical records, ensuring proper documentation and organization. Maintain accurate EMR records by updating care notes, face sheets, and ensuring the integrity of patient information. Attend clinical meetings, take detailed notes, and follow up on action items and project timelines. Collaborate with a multidisciplinary team of physicians, engineers, designers, and care team members to continuously improve patient care delivery. Resolve patient issues and complaints, identifying problems and finding appropriate solutions to ensure patient satisfaction while maintaining professional communication throughout the process. The ideal candidate for this role at Ansible Health is a dynamic professional who thrives in a fast-paced, ever-changing startup environment. They should also possess exceptional English communication skills, both written and verbal, coupled with meticulous attention to detail and strong organizational abilities. They should be adept at managing multiple priorities, from patient onboarding to referral management. Required Qualifications and Competencies Bachelor's degree in a relevant field, such as Nursing, Physical Therapy, or other healthcare-related fields. 2+ years of professional experience in a customer service or healthcare setting, demonstrating a deep understanding of patient care and care coordination. Solid grasp of the US healthcare system and its intricacies. Exceptional written and verbal English communication skills. Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment. Proficiency with CRM systems, EMR software, and standard office applications (e.g., Google Suite) Training or experience in clinical medicine, such as a nursing degree, nursing assistant, or clinical scribe. Typing speed of at least 60 words per minute. Reliable internet connection (at least 30 Mbps) and a quiet home environment for work Ability to work in US time zones (EST) Achieve daily call quotas of 75-100 interactions. Adhere to established performance metrics to qualify for incentive plans tied to performance. Nice to have Experience in the healthcare industry or with medical terminology. Proven track record in sales. Familiarity with remote patient monitoring systems. Knowledge of HIPAA regulations and healthcare privacy practices. Job Details Full-time: Full-time: 40 hours a week (with a possible shifting schedule including weekends) Benefits: Flexible PTO and HMO coverage Location: Remote (offshore, and willing to work US hours - EST/EDT)
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We're Hiring: Marketing & Operations Assistant Location: 100% remote (based in Philippines) _________________________________________________ Hi! I’m Lawrence, founder of JazzUpCo - one of the fastest-growing home brands in the US, redefining how people experience modern dining and everyday elegance. Our vision is simple: when people think of beautifully designed, high-quality flatware and homeware (with household appliances on the way), they think JazzUpCo. We’ve already served over 100,000 customers and are now building a global, design-first homeware brand. At JazzUpCo, growth comes from turning great ideas into great execution. As we continue to scale across multiple channels - from Shopify and Amazon to retail and wholesale - strong operations become increasingly important. We’re looking for a Marketing & Operations Assistant to join our team. In this role, you will split your time between driving our Amazon channel expansion and keeping the supply chain humming through weekly inventory checks and fulfilment routines. _________________________________________________ Role Overview First 3–6 Months Focus 75% Marketing Support: Drive execution across Amazon listing management, launch prep, basic PPC, and marketing systems. 25% Operations Support: Assist with inventory monitoring, routine warehouse tasks, and stock health tracking. Long-Term Focus (6th Month onwards) -50% Marketing / 50% Operations: Shift into a balanced role managing ongoing marketing projects, collaborator inquiries, and routine supply chain support. Amazon Management & Support Set up and optimize Amazon listings, including product titles, bullet points, backend keywords, image uploads, and A+ Content. Handle end-to-end FBA routines, creation of shipping plans, inventory tracking, and catalog troubleshooting inside Seller Central. Assist with Amazon PPC campaigns by monitoring keyword performance, ad metrics, and routine ad maintenance. Marketing Operations & Assistant Support Serve as the system keeper—ensuring team processes are actively used and marketing deliverables are followed through on time. Manage inbound collaboration inquiries, handle creator communications, and execute basic website updates. Operations & Supply Chain Support Conduct weekly inventory health checks to proactively flag out-of-stock (OOS) and overstock risks. Conduct inventory planning and inventory fulfilment forecasting to keep stock aligned with demand. Support routine warehouse operations, including order splits, clearing warehouse stock, and routine fulfillment tasks. _________________________________________________ You’re a Fit If You Have: Experience in building listings, uploading assets, setting up A+ Content, and managing FBA routines. Comfortable providing ad support by tracking keywords, impressions, and basic campaign performance metrics. Natural organizer who ensures processes are followed and deliverables hit their target dates. Comfortable with spreadsheets, order splits, warehouse clearing, and tracking overstock or out-of-stock risks. Friendly and professional when managing incoming creator collaborations and basic website updates. Detail-oriented mindset that spots typos in listings or stock count errors before they cause issues. Adaptable team player who thrives switching between creative marketing tasks and practical operations support. _________________________________________________ Why Join JazzUpCo? 100% Remote Fast Growth, Real Ownership – Your work directly impacts our product performance and global expansion. Paid Time Off & Benefits Learning & Career Path – Learn directly from the founder and consultants while sharpening your strategic project management skills and growing into a senior operations leader. -Growth-Focused Culture – We’re big on learning, feedback, and continuous improvement. Not just a number in the org chart – Every team member is heard, supported, and part of the journey and your voice is actually heard. _________________________________________________ Our Culture: E-F-G E - Excel We don’t believe in coasting. If we’re going to do something, we do it well - with care, thought, and pride in the details. F - Fulfilment It’s not just about the work we do - it’s how we feel doing it. We build things that excite us, challenge us, and make us proud. G - Growth The best journeys bring out your best. This role is designed to sharpen your skills, push your thinking, and grow with you - with mentorship, feedback, and the space to lead. _________________________________________________ Next Steps: 1) Apply: Via the application form - ---------- (OJPH) 2) First Interview: Get to know each other 3) Trial Task: Show us how you think and execute 4) Join the Team: Onboarding + probation --> full-time hire We can’t wait to meet you!
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We’re looking for a creative and dependable Social Media Content Manager to help grow the online presence of a restaurant and hospitality business based in the United States. This is a remote role for someone who can turn raw photos and video footage from the restaurant into polished, engaging content that positions the business as a destination—not just another restaurant account. Responsibilities: Create Reels and short-form videos from raw footage Design social media posts and Stories Write engaging, brand-appropriate captions Develop content calendars and posting plans Schedule and publish content consistently Strengthen the business’s visual identity and voice Suggest campaigns, promotions, and creative content ideas Monitor engagement and recommend improvements Support community engagement when needed Qualifications: Experience managing social media, preferably for restaurants, hospitality, lifestyle, or travel brands Strong Canva and short-form video-editing skills Good understanding of Instagram and Facebook Strong English writing and caption-writing skills Ability to work independently with minimal supervision Good creative instincts and attention to detail Reliable communication and ability to meet deadlines Awareness of current social media trends To apply, please provide: 1. A brief introduction and summary of your experience 2. Your résumé 3. A link to your portfolio 4. Examples of Reels, posts, Stories, or accounts you’ve managed 5. A brief explanation of your role in creating those examples 6. Your hourly or monthly rate 7. Your availability and earliest possible start date Please also answer: If you were managing social media for a restaurant that wanted to become known as a destination, what types of content would you prioritize, and why? Qualified applicants will be invited to complete a creative challenge within 72 hours. The assignment will help us evaluate your approach to brand strategy, content creation, platform planning, community building, and analytics. We value originality and thoughtful reasoning more than highly polished production. The challenge and business details will be shared only with applicants selected to move forward. Please use “Social Media Content Manager” as the subject of your application.
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Key Responsibilities: Develop Persuasive Copy: Write clear, compelling, and persuasive sales copy for a variety of outbound and inbound channels, including email campaigns, cold outreach, website, landing pages, social media, lead generation campaigns, and sales enablement materials. Understand Target Audience: Conduct research to understand the pain points, needs, ambitions, and decision-making drivers of gigCMO’s target audience, including start-ups, scale-ups, SMEs, founders, business owners, and senior decision-makers seeking strategic marketing leadership and revenue growth. Implement Effective SEO Practices: Conduct keyword optimisation and create customer-centric website copy that improves search visibility, attracts qualified prospects, and supports gigCMO’s positioning as a growth consultancy. Conduct Competitor Analysis: Study the messaging, positioning, and copywriting techniques of competitors, fractional CMO providers, marketing consultancies, and relevant growth advisory businesses to identify best practices, market gaps, and opportunities to strengthen gigCMO’s communications. Create Engaging Content: Develop attention-grabbing subject lines, headlines, calls to action, website copy, landing page copy, campaign messaging, and thought leadership content that encourages engagement and conversion. Master the Company’s Product/Service: Build a deep understanding of gigCMO’s services, including strategic marketing leadership, fractional CMO support, growth consultancy, go-to-market strategy, playbook-driven marketing, knowledge transfer, and marketing capability development. Translate Strategic Services into Clear Messaging: Simplify complex marketing, growth, and consultancy concepts into clear, commercially relevant, and customer-focused copy that resonates with business leaders. Collaborate with Lead Gen and HubSpot Teams: Work closely with the Lead Generation and HubSpot teams to align copy with campaign strategies, CRM workflows, customer journeys, sales funnels, and revenue growth objectives. Optimise for Performance: Continuously test and optimise copy to improve open rates, click-through rates, conversion rates, engagement, lead quality, and overall campaign performance. Report on Copy Performance: Synthesise copy performance data and insights into actionable recommendations for campaign optimisation, messaging improvements, and future copy strategy. Maintain Brand Consistency: Ensure all copy reflects gigCMO’s brand positioning, tone of voice, value proposition, and focus on measurable business growth. Stay Up-to-Date: Keep up with industry trends, best practices, and emerging technologies in copywriting, B2B marketing, SEO, outbound and inbound sales strategies, fractional marketing leadership, and AI-assisted marketing workflows. Primary Brand Focus: You will primarily write copy for gigCMO, a growth consultancy that provides strategic marketing leadership and expertise to start-ups, scale-ups, and SMEs to help drive profitable revenue growth. Your work will support gigCMO’s own marketing, lead generation, website, email campaigns, social media, thought leadership, sales enablement, and client-facing communications. The copy should clearly communicate gigCMO’s value proposition: helping businesses turn marketing into a structured, measurable growth engine through marketing leadership, playbook-driven execution, and knowledge transfer. You will also support copywriting initiatives across selected client brands or related projects as needed. Qualifications: Marketing and Sales Experience: Proven understanding of marketing and sales principles, with a track record of crafting copy that drives action, supports lead generation, and contributes to measurable commercial outcomes. Research Skills: Ability to conduct thorough research and synthesise information into clear, compelling, and customer-focused narratives for B2B audiences. Proven Copywriting Experience: At least 5 years of relevant experience in copywriting, content writing, marketing communications, or related fields. Strong Writing Skills: Exceptional writing, editing, and proofreading skills, with a keen eye for detail and the ability to adapt tone and style across different channels, audiences, and stages of the marketing funnel. Creativity: Innovative thinker with the ability to generate unique ideas, messaging angles, campaign concepts, and copy that differentiates gigCMO in the market. Collaboration: Excellent communication and collaboration skills, with the ability to work effectively with Lead Generation, HubSpot, marketing, sales, and leadership teams. Time Management: Strong organisational skills with the ability to manage multiple projects, competing priorities, and deadlines. Analytical Skills: Proficient in using analytics tools to extract and measure copy performance metrics, including open rates, click-through rates, conversion rates, engagement data, lead quality, and search visibility. Data-driven Thinking Skills: Ability to interpret, evaluate, and synthesise data findings and insights to inform strategic decisions, identify patterns, and improve copy, messaging, and campaign performance. Product/Service Knowledge: Ability to rapidly build a deep understanding of gigCMO’s services and translate strategic marketing, fractional CMO, growth consultancy, and capability-building concepts into compelling, customer-centric narratives. Strategic Vision: Ability to position each piece of copy within the broader context of the campaign strategy, marketing funnel, customer journey, sales process, and brand identity, recognising that copy does not exist in isolation. Commercial Awareness: Strong understanding of how marketing supports revenue growth, lead generation, customer acquisition, and long-term business capability. B2B Communication Skills: Ability to write confidently for founders, business owners, senior executives, and decision-makers across start-ups, scale-ups, and SMEs. Application Requirements: This role demands a full-time commitment and is not compatible with another full-time job. To be considered, kindly fill out the form using this link: ----------
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We’re hiring an organized, proactive Operations / Customer Success VA to support a growing real estate media company. What You’ll Do Manage incoming shooter files and production workflows Organize jobs/files in Ario Move photos through AI editing workflows (Autoenhance) Coordinate with video editors and track revisions Update Trello/project-management systems Handle client requests, edit requests, and basic troubleshooting Assist with scheduling and client communication via email , text, and phone Identify workflow issues and suggest process improvements What We’re Looking For Real estate media experience strongly preferred Ario experience is a big plus Excellent organization and task-management skills Strong written and spoken English Confident and professional with clients Proactive, process-minded, and able to work independently Patient and comfortable helping less tech-savvy clients
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Position Overview: This role is ideal for someone who enjoys working with dashboards, reports, performance data, campaign insights, and CRM analytics. You will be responsible for building and improving reporting structures within HubSpot, helping teams understand performance, identify opportunities, and make better business decisions. Key Responsibilities: HubSpot Reporting and Dashboard Management Build, manage, and optimise HubSpot reports and dashboards across sales, marketing, service, and customer engagement activities. Create clear reporting views to monitor key performance indicators, campaign performance, pipeline health, lead activity, customer engagement, and conversion trends. Develop customised dashboards for different teams and stakeholders based on their reporting needs. Ensure reports are accurate, easy to understand, and aligned with business objectives. Data Analysis and Performance Insights Analyse HubSpot data to identify trends, risks, opportunities, and areas for improvement. Translate complex data into clear, actionable insights that help teams make informed decisions. Monitor performance across campaigns, pipelines, workflows, lead sources, and customer journeys. Highlight bottlenecks, performance gaps, and conversion issues within the HubSpot environment. Reporting Process Improvement Review existing reports and dashboards to identify opportunities for improvement. Streamline reporting processes by creating automated reports, scheduled dashboards, and repeatable reporting templates. Work with stakeholders to understand their reporting requirements and ensure data is presented in a useful and practical format. Support the development of consistent reporting standards, naming conventions, and data governance practices. Collaboration and Stakeholder Support Partner with lead generation, marketing, operations, and leadership teams to understand what data they need and how it should be reported. Present findings clearly and confidently to both technical and non-technical audiences. Provide guidance on how teams can use HubSpot reports and dashboards to monitor performance more effectively. Support users in understanding HubSpot data, dashboard views, and performance metrics. Qualifications and Experience: Minimum of 2 years’ experience working with HubSpot reporting, CRM analytics, dashboard creation, or performance reporting. HubSpot Certification is required. Strong experience creating HubSpot reports, dashboards, custom reports, and scheduled reporting. Strong analytical skills with the ability to turn data into useful business insights. Good understanding of sales pipelines, marketing performance, lead generation, campaign tracking, and customer engagement metrics. Excellent attention to detail and a strong commitment to data accuracy. Strong communication skills, with the ability to explain insights clearly and concisely. Proactive, organised, and comfortable working across multiple teams. Application Requirements: This role demands a full-time commitment and is not compatible with another full-time job. To be considered, kindly fill out the form using this link: ----------
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Position Overview: We are looking for a proactive and detail-oriented HubSpot Specialist to join our team and help us get the very best out of HubSpot. This role is ideal for someone who enjoys building smart systems, improving processes, automating manual work, and supporting teams with practical HubSpot solutions. You will play a key role in managing and optimising our HubSpot environment, with a strong focus on automation, workflows, pipeline set-up, lead management, and user adoption. The right person will be confident working across teams and will be passionate about creating efficient, scalable, and easy-to-use systems. Key Responsibilities: HubSpot Administration and Platform Management Manage and maintain the HubSpot platform across relevant hubs, including Marketing Hub, Sales Hub, Service Hub, Content Hub, Operations Hub, and/or Commerce Hub. Support the set-up, configuration, and ongoing optimisation of HubSpot tools, properties, pipelines, forms, lists, workflows, and user access. Ensure HubSpot is structured in a clean, consistent, and scalable way to support business growth. Maintain data quality and system integrity by helping enforce naming conventions, governance standards, and best-practice processes. Automation and Workflow Optimisation Build, manage, and optimise HubSpot workflows to automate repetitive tasks and improve operational efficiency. Use HubSpot automation tools such as workflows, sequences, and bots to support lead management, customer journeys, task creation, notifications, and internal handovers. Review existing workflows and identify opportunities to simplify, improve, or automate processes. Collaborate with teams to understand their pain points and create practical automation solutions that save time and reduce manual work. Sales Pipeline and Lead Management Support the design, implementation, and optimisation of sales pipelines within HubSpot. Work closely with lead generation and marketing teams to improve lead capture, lead scoring, lead nurturing, and qualification processes. Help streamline pipeline stages, deal movement, task reminders, and sales handover processes. Monitor pipeline performance and identify areas where processes can be improved to support stronger conversion and sales efficiency. Training, Support, and Documentation Provide day-to-day HubSpot support to internal users. Train tea ---------- mbers on HubSpot workflows, best practices, and platform features. Create and maintain documentation for HubSpot processes, automations, pipeline rules, and system usage. Encourage strong user adoption by making HubSpot easier and more effective for teams to use. Qualifications and Experience: Minimum of 2 years’ experience working with HubSpot administration, implementation, or optimisation. HubSpot Certification is required. Hands-on experience with HubSpot automation, workflows, pipelines, sequences, properties, lists, and user management. Strong understanding of CRM processes, sales pipelines, lead management, and workflow automation. Excellent attention to detail and a structured approach to system management. Strong communication and collaboration skills. Proactive mindset with a passion for improving processes and helping teams work more efficiently. Application Requirements: This role demands a full-time commitment and is not compatible with another full-time job. To be considered, kindly fill out the form using this link: ---------- /hubspot
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Summary WHO WE ARE We're a small creator-management agency (Portugal HQ) that builds handmade brands for a tiny roster of creators. The founder works on every account. We're hiring our first dedicated editor for one flagship creator: a cozy homemaker lifestyle brand (warm home, garden, cooking, comfort) with a retro-gaming thread woven through it. WHAT YOU'LL ACTUALLY EDIT Instagram Reels (15 to 30s) for a warm domestic-lifestyle brand. Think lamp-lit rooms, cooking and garden moments, soft-spoken voiceover, a retro game paused on the TV in the background. Warm and cozy, but never slow or boring. Our editing style: 2-3s pacing rule - Something must happen every 2 to 3 seconds: a sound effect, a subtle zoom, a cut, a text pop, an on-screen detail. Micro-events keep retention high. The trick is doing this while the reel still FEELS calm and warm, not chaotic. Gentle movement, not zoom-punch spam. Optimal trimming - Tight cuts, no dead air, no wasted frames. Every clip trimmed to its best moment. Sound design as a core skill - Domestic texture (kettle, chopping, rain on the window, keyboard clicks) layered with retro game SFX accents and a whisper-register voice. You'll integrate sound effects constantly. Our audience recognizes the brand by sound in 3 seconds. Simple, clean transitions and effects - Smooth and purposeful. No flashy transition packs, no trend-chasing effects that fight the cozy vibe. Nostalgia-literate accents - You don't need to be a Nintendo expert. You'll work from our reference bank of era-correct sounds and visuals, and you'll learn why a 1998 chest-opening sound outperforms any trending audio for our audience. You'll get a full style bible, hook templates, banned-elements list, and direct feedback from the founder. We want an editor who becomes THE voice of this brand's edit, not a gig-worker juggling 30 clients. WHAT WE NEED FROM YOU Some experience with short-form vertical content (Reels, Shorts, TikTok). Show us, don't tell us. Strong pacing instincts: you know how to keep a reel alive every 2 to 3 seconds without making it feel loud Clean audio mixing and confident sound-effect work. This brand lives and dies on sound. Solid color grading fundamentals (warm grades, skin tones) CapCut, Premiere Pro, or DaVinci Resolve all welcome. We judge the output, not the software. A good laptop that can handle raw vertical footage and deliver on deadline Fluent written English. Feedback loops are async and fast. Reliable internet Bonus points: you've edited cozy-lifestyle, cooking, home, or ASMR-adjacent content · you understand parasocial audiences · you grew up on PlayStation, Nintendo, or Sega · you've worked with creator brands before.
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Compensation: $400/month Hours: 6 hours/day Monthly Hours: 120 hours/month Schedule: 10:00 AM – 2:00 PM EST Timezone: US Eastern Time (EST/EDT) About the Company: We are a digital marketing and multi-channel publishing platform built for brands and creators. Our platform helps streamline content publishing, automate social media posting, and support brand growth across multiple channels. Job Description: We are looking for a Social Media Manager who is creative, organized, and experienced in managing social media content and publishing across multiple platforms. Key Responsibilities: Manage and maintain social media accounts Create, schedule, and publish social media content Develop engaging content ideas based on the brand and target audience Manage content calendars and posting schedules Use social media scheduling and automation tools Monitor comments, messages, and audience engagement Track social media performance and identify opportunities for growth Stay updated with social media trends and best practices Maintain consistent brand voice and content quality Requirements: -Previous experience in Social Media Management or a similar role -Strong knowledge of major social media platforms -Experience with content creation, scheduling, and publishing -Familiarity with social media management or automation tools -Good written communication skills -Creative, organized, and detail-oriented -Able to work independently and meet deadlines If you're a proactive, creative, and reliable Social Media Manager who enjoys taking ownership and helping brands grow online, we’d love to hear from you. Application Requirements: Our hiring timeline is tight and we will not be able to open and read messages here in Onlinejobs one by one. To be considered, please answer a few questions in the form here: ---------- *We don't entertain candidates who will not fill in the google form.
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Administrative Operations, Newsletter & Website Support Reports to: Program Manager & Assistant Practice Manager Location: Remote PURPOSE OF THE ROLE We are looking for a highly dependable, resourceful, and detail-oriented Operations & Digital Support Specialist who loves getting things done. This person will support our team across a variety of administrative, operational, and digital tasks — from managing recurring processes and updating spreadsheets to creating newsletters, making website updates, organizing information, and solving the unexpected problems that come up along the way. This is not a role for someone who needs every step mapped out for them. We are looking for someone who can receive an outcome, understand what needs to happen, find the necessary information or resources, and take ownership of getting it across the finish line. Some responsibilities will be recurring and process-driven. Others may begin with: “Can you figure out how to do this?” The right person will enjoy both. ? CORE ORIENTATION: RESOURCEFUL, RELIABLE & ACTION-ORIENTED A major part of this role is being someone the team can depend on. You don’t need to know how to do everything on Day 1. You do need to be willing and able to figure things out. When you encounter something you don’t know how to do, your first instinct should be to: Investigate the problem Search for an answer Review existing documentation or SOPs Use available technology and AI tools Test possible solutions Ask thoughtful questions when genuinely needed Take action We value people who come back with: “Here’s what I found, and here’s what I recommend we do.” rather than: “I don’t know how to do that.” ? CORE RESPONSIBILITIES 1. Administrative & Operational Support A significant part of this role is providing reliable, detail-oriented administrative and operational support across the business. Responsibilities may include: Updating spreadsheets and trackers Entering, organizing, and verifying information Maintaining CRM records Creating and updating client/member records Organizing documents and files Preparing forms and reports Tracking participation, sessions, or other program information Sending scheduled forms and reminders Updating internal documentation Creating summaries from meeting or session transcripts Supporting invoicing, expense tracking, and administrative reporting Completing bulk updates or repetitive operational tasks accurately Assisting team members with miscellaneous administrative needs as they arise Some tasks may involve large amounts of information or repetitive processes, so accuracy and attention to detail are critical. We need someone who can be trusted to complete both small and large tasks carefully, even when there are many moving pieces. ? 2. Task & Process Ownership You will be responsible for making sure assigned work doesn’t disappear simply because no one reminded you about it. That means: Maintaining your own reliable task-management system Tracking recurring responsibilities Remembering deadlines and follow-ups Following through until tasks are actually complete Keeping SOPs and documentation organized Noticing when a recurring process has been missed Communicating proactively when something is delayed or blocked Looking for ways to make repetitive processes more efficient We are looking for someone who can increasingly own an area of responsibility, rather than waiting for a new instruction at every step. If something is assigned to you, the team should be able to trust that you will remember it, manage it, communicate about it, and see it through. ? 3. Problem Solving & Special Projects The responsibilities of this role will vary depending on what the business needs. You may be asked to: Research a new tool Figure out how to accomplish something in an existing platform Clean up or reorganize information Perform a bulk update Find a more efficient way to complete a recurring task Troubleshoot a workflow Learn a new system Research potential solutions to a problem Create a process where one doesn’t currently exist You should enjoy being handed a problem and figuring out how to solve it. We don’t expect you to know everything. We do expect you to be resourceful enough to investigate, learn, experiment, and make progress without needing constant direction. ? 4. Newsletter Creation & Management Newsletter creation will be one of the primary recurring responsibilities of this role. You will help manage the newsletter process from beginning to end, including: Creating newsletters from existing content and social media posts Formatting newsletters Preparing content for publication Managing links, images, calls to action, and other newsletter elements Proofreading and quality-checking newsletters before they go out Scheduling and publishing newsletters Maintaining consistency across newsletter communications Troubleshooting formatting or publishing issues Keeping the newsletter schedule organized and moving forward The goal is for the team to be able to trust that the newsletter gets done — accurately and on time. ? 5. Website Management & Digital Support Support ongoing website and digital-platform needs, including: Editing website pages Updating copy, links, images, and other content Creating or updating basic pages as needed Uploading resources and content Checking pages for accuracy Troubleshooting basic website issues Researching solutions when something isn’t working Coordinating with outside technical support when an issue requires additional expertise You do not need to be a developer, but you should be comfortable with technology and unafraid to learn new platforms. ? WHAT WE’RE LOOKING FOR Must-Haves Extremely strong attention to detail Fluent written and spoken English Ability to communicate clearly and professionally in English during calls and meetings Strong organizational skills Demonstrated reliability and follow-through Strong problem-solving ability High level of resourcefulness Self-starter mentality Ability to work independently without constant supervision Ability to manage multiple priorities Comfortable learning new technology Strong internet research skills Comfortable using AI tools such as ChatGPT Ability to follow detailed SOPs while also thinking independently Willingness to take ownership instead of waiting to be told what to do next Strongly Preferred Previous administrative or operations experience Newsletter or email marketing experience Website editing or website-management experience Experience with CRM systems Experience with Google Workspace Experience working with spreadsheets Experience with task/project-management systems Experience supporting an online, consulting, coaching, or service-based business ? WORKING HOURS & AVAILABILITY While we do not necessarily require someone to work a complete U.S. schedule, the ability and willingness to maintain a consistent portion of your working hours during the U.S. Central Time business day is strongly preferred. This overlap will allow you to: Communicate with team members in real time when needed Participate in occasional meetings Resolve questions or problems without a full-day delay Collaborate effectively with a U.S.-based team ? YOU’LL BE A GREAT FIT IF… You are the kind of person who: Writes things down and doesn’t rely on someone else to remind you Notices details other people miss Likes checking things off and finishing what you start Enjoys creating order from messy information Can handle repetitive work without becoming careless Is curious about how systems and technology work Searches for answers before immediately asking for help Takes initiative when you see something that needs to be done Communicates when you are stuck rather than allowing a deadline to pass Can move comfortably between recurring administrative work and unexpected projects Takes pride in being someone others can rely on ? WHAT SUCCESS LOOKS LIKE Within the first 3–6 months: Recurring administrative tasks happen without leadership needing to remember or prompt them Assigned tasks are tracked and completed reliably Spreadsheets, CRM records, files, and trackers stay current Newsletters are consistently prepared and published accurately and on time Website updates are completed quickly and accurately SOPs are followed and improved as needed Problems increasingly come to leadership with proposed solutions, not just questions The team spends less time following up on unfinished tasks Leadership trusts that when something is assigned to you, it will get done ? WHY THIS ROLE MATTERS A growing organization has hundreds of details that need to happen consistently behind the scenes. This role creates the operational reliability that allows the rest of the team to focus on clients, relationships, growth, and higher-level work. You help turn ideas into action, keep important details from falling through the cracks, and make sure the business follows through on what it starts. You are the person who helps make sure things actually get done.
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I run a performance marketing agency. We move fast, run a lot of moving parts, and the work requires someone who actually thinks — not someone who needs every step spelled out. This is not a "do what I tell you" VA role. I need an operator who can take a half-instruction, figure out the rest, and come back with the thing done. If you need hand-holding, this isn't the seat for you and we'll both be miserable. What you'll own CRM management in GoHighLevel — workflows, calendars, tagging, lead routing, pipeline hygiene Ad account ops support — light Meta Business Manager housekeeping, AdsPower profile management, asset organization Email & SMS campaign support — building sequences in GHL, QA-ing automations, list segmentation Sales team support — booking confirmations, lead flow, setter/closer handoff tracking, basic reporting Light project management — keeping creatives, contractors, and tasks moving without me chasing Documentation — turning processes I run from my head into SOPs the team can follow General overflow — whatever's in the way of revenue that doesn't need a specialist Who you are 3+ years as a business VA, ops assistant, or agency coordinator. Hands-on experience with GoHighLevel — workflows, calendars, pipelines, the whole stack. This is non-negotiable. Familiar with Meta Business Manager (ad accounts, pixels, asset structure) at a working level Native-level written English — email s, Slack messages, and SOPs that read clean and don't need rewriting Sharp pattern recognition — you notice when something's broken before I tell you High follow-through — if I assign 10 things on Monday, all 10 have a status by Friday without me asking Comfortable being told you got it wrong, fixing it, and moving on without drama Reliable internet, a backup plan, and a quiet place to work Nice to have (not required) AdsPower or multi-account ad ops experience Direct-response marketing or paid media agency background Notion, Slack, Zapier, ClickUp fluency Experience supporting a setter/closer sales team How to apply Send me: A 60–90 second Loom intro — who you are, your GHL experience, and the most complex workflow or automation you've built or maintained. Your résumé or OnlineJobs profile link. Answer this in your application: Walk me through how you'd set up a GHL workflow that tags a lead as "no-show" when they miss a booked call, sends them a reschedule SMS, and removes the tag if they rebook. Bullet points are fine. Put the word OBSIDIAN at the top of your application so I know you read this carefully. Applications without it will be ignored.
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Full-Time Personal VA for Founder — Remote, Long-Term Salary: $1,000–1,500/month USD (negotiable based on experience) Hours: 48 hrs/week, [Mon–Sat], overlap with US Eastern business hours About the role I run a marketing agency and live across multiple cities. I need a sharp, organized personal VA to take the friction out of my day-to-day life and absorb light overflow from my business side. This is a long-term seat, not a project gig — I'm hiring someone I can build a working relationship with for years. You'll be my second brain for everything outside the core operations my existing team already runs. What you'll own Calendar and inbox triage — protecting my focus time, surfacing what matters, handling the rest Travel booking across multiple countries — flights, hotels, restaurants, ground transport, full itineraries Personal research and purchasing — finding the right product, vendor, service, or provider in whichever city I'm in Personal admin — appointments, subscriptions, recurring tasks, document organization Light business overflow — CRM hygiene, light project coordination, simple data entry, vendor follow-ups Anything I need handled that doesn't require a specialist Who you are 2+ years experience as a VA or EA for a founder, executive, or high-output entrepreneur Native-level English — your email s should sound like mine, not like a template Highly proactive — you ask once, take notes, and don't ask the same thing twice Comfortable with ambiguity — I'll often tell you the outcome I want, not the steps Discreet with personal and financial information Fast with Google Workspace, Notion, Slack; able to learn new tools quickly Reliable internet and a backup plan when it fails Nice to have (not required) Travel booking experience across multiple countries Familiarity with GoHighLevel, AdsPower, or basic CRM tools Marketing or agency exposure How to apply Send me: 1. A 60–90 second Loom intro — who you are, why this role fits you, and one example of a personal-life problem you solved for a past employer 2. Answer this in your application: What's the first thing you'd do in your first week to make my life easier, knowing only what's in this post? Put the word ORCHID at the top of your application so I know you read this carefully. Applications without it will be ignored.
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About Us We're a marketing agency working with high-ticket financial services clients. We run a team of salespeople (setters and closers) and marketing contractors, and we need someone meticulous to own our billing operations end-to-end. What You'll Do You'll be the person who makes sure money moves correctly in and out of the business. Specifically: Manage our billing system and own the full invoicing cycle for clients Calculate and process commission payouts for salespeople (setters, closers) based on deal data — accuracy is non-negotiable here Process payments and reimbursements for marketing contractors (UGC creators, media buyers, freelancers) Reconcile invoices against payments received and flag discrepancies Maintain organized records of every transaction — who got paid, how much, when, and why Chase down missing information from team leads when payouts are unclear Send payment confirmations and follow up on overdue client invoices Build and maintain a clean monthly close process so we always know where we stand Identify errors, overpayments, or missed billings before they become problems Who You Are 2+ years of experience in billing, bookkeeping, accounts payable/receivable, or finance VA work Obsessive about accuracy — you double-check your work and catch your own mistakes before anyone else does Advanced Google Sheets skills — formulas, pivot tables, conditional formatting (we run everything in Sheets) Comfortable with numbers and reconciling multi-source data Organized to a fault — if something falls through the cracks on your watch, you treat it as a serious problem Proactive communicator — you raise issues early instead of waiting to be asked Discreet and trustworthy — you'll see sensitive financial information daily Strong English Why This Role You'll work directly with the founder and own a critical function. No layers of bureaucracy. If you're sharp, you'll have a long-term home here with raises tied to performance. How to Apply To filter out copy-paste applicants, please do the following: Start your message with the word "Reconciled" so I know you read this carefully. Record a Loom video (3–5 minutes) walking me through the billing, invoicing, or finance work you've done in previous roles. -Show me actual examples on screen if possible — spreadsheets you've built, processes you've owned, problems you've solved. Applications missing either of the above will not be reviewed.
Confidential employer
Hey! Do you want to create engaging YouTube scripts, get massive dopamine from your work going viral, while working with a supporting team with predictable payments? If yes, then... We're looking for a writer & scriptwriter for our YouTube talking head channels. (This is a part-time position with potential to become full-time after the first month) (This position does not require extensive experience with YouTube, but you definitely need to be a good & creative writer. You'll receive full training SOP where we've documented the process of creating our YouTube scripts) We're looking for a writer who is: Fluent in English A creative writer Uses AI as a supportive tool (20-30%) Knows how to write engaging stories, but also explain difficult topics in a simple way Wants to grow & learn Wants to be part of a growing international team Salary: suggest your rate per hour & per word & per script (salary possible after testing period!) Niche examples: AI Tools & Tutorials (Tutorial videos about AI characters, video generation, image generation, AI monetization) Digital products & Online business Social media (how to grow on YouTube, how to set up your Instagram account, etc) *Scripts for our channels follow the framework: "How to & how this happened" What happens after you apply and get approved? 1) You'll receive your first project on a paid trial 2) You'll receive full training materials from A to Z documenting how we write our scripts 3) If all is good, you can start working on 2-5 projects every week *All of our scripts are talking head videos. If you have experience in this niche - GREAT! If not, don't worry; we also provide full training. Your job: Receive the project and get familiar with it Research the video topic Turn research into a summary Create final script (1,600-2,500 words) Find relevant resources & propose B-rolls Delivery in 48 hours (depending on difficulty - from the beginning, the delivery deadline is extended) AI Usage Policy We recognize that AI tools are part of modern workflows and may be used as support in this role. However, all scripts must sound fully human, demonstrate genuine understanding of the topic, and be written for engagement and clarity. Submissions that are clearly AI-generated without thoughtful human input will not be accepted. Every script will be reviewed to ensure it meets these standards. How to Apply Please include: 1. Portfolio Links to relevant TOP 3 scripts you want to show us (ideally YouTube scripts, but your best articles & copy also work) 2. Payment Suggest your rate per hour & per word & per script 3. Capacity If you're open to working part-time or you prefer pay per project 4. Long-Term Mindset We’re building a team and introducing performance bonuses for videos that hit targets. Let us know if you’re interested in growing with the channel. 5. The Secret Word Start your application with “TOP” so we know you’ve read the full brief.
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