Executive Assistant / Appointment Setter

We are currently looking for a highly organized and proactive Executive Assistant / Appointment Setter to join our growing team.

We care more about hunger, initiative, and follow-through than a picture-perfect resume. If you're the type who figures things out and runs with it, we want to hear from you.

This role involves handling inbound and outbound communication, scheduling appointments, following up with leads, assisting with project coordination, and helping maintain organization within daily operations.

The ideal candidate is:

• Professional and confident on phone calls
• Organized and detail-oriented
• Comfortable multitasking in a fast-paced environment
• Shows real initiative and ownership — comfortable driving priorities forward, not just executing a task list
• Prior experience managing a process, project, or small team is a strong plus
• Experienced in customer service, appointment setting, or project coordination
• Familiar with CRM systems and scheduling tools (preferred)
• Actively uses AI tools (ChatGPT, Claude, etc.) as part of daily work

This isn't a role for someone who needs to be told what to do every step of the way — we're looking for someone who takes ownership.

Responsibilities Include:

• High-volume outbound cold calling and lead follow-up (primary focus)
• Scheduling and confirming appointments
• Assisting with project coordination and updates
• Managing calendars and communications
• Updating CRM systems and notes
• Providing excellent customer service

Requirements:

• Stable internet connection
• Quiet work environment
• Strong communication skills
• Availability for 30+ hours per week during US business hours (exact time zone varies by client)
• Prior appointment setting or administrative experience preferred
• Prior experience at a construction or home-service company is a PLUS

To be considered:
Must include your Vocaroo link here explaining your previous experience and why you believe you'd be a good fit for this role.

⭐ Priority Notice:
We give first priority to candidates who willingly send a short video introduction along with their application.