Executive Assistant – Calendar, Meetings & LinkedIn Support | $1,000/Month | Full-Time Remote

Compensation: $1,000/month
Schedule: 9:00 AM – 5:00 PM Mountain Time
Employment Type: Full-time, remote, long-term
Commitment: Full-time only (no other active jobs)
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Want to work directly alongside the founder of a growing U.S.-based insurance district? We're adding an Executive Assistant to our founder's support team; someone who can keep his week organized, his meetings prepped, and the behind-the-scenes operations running on schedule.

This is a non-sales, high-trust role. You'll manage the calendar, keep meeting notes and action items flowing, support team coverage when people are out, and look after the founder's LinkedIn presence. If you like owning a process start to finish and handling confidential information with care, this seat is built for you.

What You'll Do

• Manage the founder's calendar and prepare briefing notes, documents, and context ahead of each meeting
• Oversee the meeting recording tool: d ---------- which meetings get recorded, then pull transcript summaries and action items so nothing said gets lost
• Process staff time-off requests and line up coverage plans so work keeps moving when someone is out
• Refresh the founder's personal LinkedIn banner each month
• Run the LinkedIn recommendations campaign for newly appointed agents, including drafting the request email s
• Keep the team's role delegation and org structure documentation current as duties shift

What We're Looking For

• 2+ years of experience as a virtual executive assistant, ideally supporting a founder, owner, or senior executive
• Strong calendar management skills across time zones
• Experience with Google Workspace; familiarity with Read.ai, Zoom, or LinkedIn is a plus
• Excellent written and spoken English, with a polished, professional email style
• Discreet and dependable with confidential staff and business information
• Self-directed; you keep recurring deadlines without needing reminders
• Background in insurance, financial services, or another fast-paced, support-heavy business is a plus.

Who This Role Is For
You'll thrive here if you:

• Enjoy being the person an executive relies on to keep things from slipping
• Like recurring tasks and take pride in running them cleanly every time
• Prefer structured, behind-the-scenes work over sales or cold calling
• Want a stable, long-term role on a growing team instead of short-term contract work

How to Apply
Please send:

• A short summary of your executive assistant experience and who you've supported
• The tools and software you're comfortable with (calendar, meeting tools, LinkedIn)
• A link to your current CV or resume
• Confirmation that you're available full-time during Mountain Time business hours