VA Opportunities from Verified Employers

Confidential employer

DO NOT APPLY unless you have at least 3 years of Executive Assistant or Personal Assistant experience. Applications that do not meet all of the listed requirements will not be considered. Please DO NOT apply if you intend to work another full-time job alongside this position. Women Only Full-time Personal Executive Assistant: Personal and Business duties Overview: 1. About the Role: I am looking for a professional, reliable, long-term Personal Executive Assistant who can support both the owner’s personal and business responsibilities. This role involves working directly with the owner to support his work managing multi-step tasks in multiple work areas: real estate development, photo and film studio, property management, leasing, construction, business operations, tennis sports management, family scheduling, travel logistics, and other one-time, unique tasks. 2. The personal executive assistant will assist the owner in managing a constant stream of unique situations and to help extend his execution reach by keeping tasks moving forward to the point where he can make a decision. On a daily basis, you will be analyzing, anticipating, problem-solving, organizing, researching, communicating with partners and presenting, and collaborating. I value daily consistency, resourcefulness and initiative. This is not a flexible data-entry or call-center position. 3. Overnight Shift: a. Full-time position Monday-Friday, 8:00am-5:00pm PDT (Pacific Daylight Time) California time, with 1-hour lunch starting at 12:00pm. b. In Philippines time (PHT), this is Tuesday through Saturday 11:00am to 9:00am (overnight shift) with a 1-hour meal break starting at 3:00am. 4. Approximately 50% Personal and 50% Business work intertwined throughout the day. 5. Ideal candidate will have 3-5 years previous experience in comprehensive, deep support of one executive rather than supporting multiple executives in a limited capacity. Personal Work Activities 1. Scheduling and Calendar Management 2. Processing all scanned mail 3. Schedule Manage Medical appointments and payments 4. Order and monitor the monthly medications 5. Support daughter’s tennis development, tournament travel, and paying Tennis Team expenses via Venmo. 6. Monthly travel planning for family for flights, hotels and car rentals 7. Purchasing on Amazon, Tennis Warehouse and other online vendors 8. Cost management 9. Other miscellaneous tasks. Business Work Activities 1. Manage calendar & email inbox — summarizing, clarifying, flagging priorities 2. Coordinate with vendors, service providers, tenants as needed 3. Track ongoing issues until resolved (follow-through focus) 4. Assisting the Owner to oversee the Photo Studio operations and Milk Tea shop construction and the respective associated current VAs 5. Using Microsoft Excel spreadsheets for basic cost analysis and monthly tracking. 6. Property Management for the family’s properties including listings and tenant management. 7. Assist with Real Estate Multi-Family Investments and Liaise with Realtors 8. Actively monitor deadlines and pay expenses and property taxes, 9. Cost management and reduction: Utilities, Insurance, Internet 10. Filing routine annual documents to various government agencies related to properties and businesses 11. Organizing digital folders and filing documents to Dropbox 12. Manage priorities, tasks and duties using Click-Up 13. Other miscellaneous tasks per request Candidate Requirements (Non-Negotiable) Please only apply if you meet all of the following: 1. 3+ years as an Executive Assistant, Operations Assistant, Project Coordinator or Event Planner. 2. Excellent English — both spoken and written (you will be customer-facing and vendor facing) 3. Very strong organization + follow-through skills 4. Ability to work with autonomy (low supervision needed) and collaboratively (excellent communication skills). 5. Able to take notes, follow instructions, and close loops 6. Stable internet, quiet work environment, and reliable power Ideal Fit You are someone who: 1. Likes being someone’s right-hand 2. Has the ability to absorb multiples tasks at one time and then funnel them into priorities, bundles and subtasks. 3. Resourcefully problem-solves to push through obstacles 4. Anticipate needs and reminds proactively 5. Can comfortable saying, “Here is what’s pending and what I need from you” 6. Takes initiative — you do not wait to be chased for updates 7. Communicates clearly and professionally. 8. Asks clarifying questions when needed — you don’t guess. 9. Enjoys improving organization, not just completing tasks. 10. Wants a long-term professional relationship (not short gigs). Tools We Use (Experience with several is expected) 1. Intermediate Microsoft Office: write formal letters and notices 2. Intermediate Microsoft Excel: organizing data sets, performing simple functions, experienced in formatting for presentations 3. Dropbox: experienced with filing large volumes of documents 4. Google Workspace: Gmail, Calendar, and Chrome 5. Text and Phone Coordination: Google Voice, Google Chat 6. Task/Project tracking: ClickUp Application Requirements (Read Carefully) Application must include ALL of the following items to be considered. Incomplete applications will not be reviewed. Written confirmation: 1. Your expected hourly rate 2. Please confirm you can work overnight shift Mon-Fri from 8am to 5pm PDT (California time). In PHT, this would be Tuesday to Saturday 11:00pm to 8:00am. 8hrs/day x 40hrs/week 3. Please confirm you will be able to provide 1-2 professional references from executives whom you worked as their full-time Executive Assistant. Attachments or links: 1. Please submit an audio recording discussing the following topics. You may use ---------- to record and share your response. a. Your past EA experience dedicated to one executive b. One example where we can see your resourcefulness and initiative to resolve a meaningful challenge. 2. Your Resume 3. One example of a written message you’ve drafted in a previous role (email or memo — you may redact details). 4. A written confirmation stating "I acknowledge that this is a dedicated full-time position. I confirm that I will not work for, provide services to, or engage in any employment with another employer during my scheduled working hours."

Confidential employer

We're looking for an organized and detail-oriented Facilities & Maintenance Coordinator to support the day-to-day maintenance and facilities operations for multiple locations. This role will coordinate maintenance requests, work with vendors and internal teams, track repairs and preventive maintenance, and ensure facility-related issues are resolved efficiently. What You'll Do Receive, prioritize, and track maintenance and repair requests. Coordinate service calls with technicians, vendors, and internal teams. Monitor work orders and follow up to ensure timely completion. Assist with scheduling preventive maintenance and routine inspections. Communicate with vendors regarding pricing, scheduling, and service needs. Maintain records of work orders, invoices, warranties, and maintenance documentation. Assist with vendor quotes, billing, and onboarding. Prepare basic reports and track maintenance activities and expenses. Help monitor permits, inspections, safety requirements, and compliance documentation. Escalate urgent maintenance and facility issues when necessary. What We're Looking For 1+ years of experience in facilities, maintenance, property management, operations, or a related field. Strong organizational and communication skills. Ability to coordinate multiple tasks, vendors, and priorities. Basic understanding of maintenance, repairs, or preventive maintenance. Comfortable working with invoices, work orders, and vendor documentation. Strong problem-solving and customer-service skills. Detail-oriented and able to work independently in a fast-paced environment. Experience in restaurant facilities, property management, construction, or maintenance coordination is a plus but not required.

Confidential employer

The Fleet Manager is responsible for overseeing the organization's fleet of vehicles and equipment to ensure they are safe, reliable, compliant, and cost-effective. This position manages vehicle acquisition, maintenance, repairs, licensing, fuel usage, driver compliance, and fleet performance while ensuring adherence to company policies and regulatory requirements. Essential Duties and Responsibilities ? Manage the daily operations of the company's fleet of vehicles and equipment. ? Develop and implement preventive maintenance schedules to minimize downtime. ? Coordinate vehicle inspections, repairs, and warranty work with internal technicians and external vendors. ? Monitor fleet performance, utilization, fuel consumption, and operating costs. ? Ensure compliance with all federal, state, and local regulations, including DOT, OSHA, and environmental requirements where applicable. ? Maintain accurate records for vehicle registrations, titles, insurance, permits, inspections, and maintenance history. ? Oversee vehicle acquisition, replacement, disposal, and asset lifecycle management. ? Negotiate contracts and pricing with vendors, repair facilities, leasing companies, and fuel providers. ? Monitor driver qualifications, licensing, training, and compliance with company safety policies. ? Investigate vehicle a ---------- and coordinate insurance claims and corrective actions. ? Develop and enforce fleet policies and procedures. ? Prepare reports and analyze fleet metrics to identify opportunities for cost savings and operational improvements. ? Manage fleet budgets and recommend capital expenditures. ? Handle the coordination of after-hours support as needed. Required Qualifications ? Bachelor's degree in Business Administration, Logistics, Transportation Management, or a related field preferred but not required. ? High school diploma or equivalent required. ? Minimum of 3–5 years of fleet management or transportation management experience. ? Experience managing commercial vehicle fleets preferred. Knowledge, Skills, and Abilities ? Strong knowledge of fleet maintenance and repair practices. ? Understanding of DOT regulations, FMCSA requirements, and vehicle safety standards. ? Experience with fleet management software and GPS/telematics systems. ? Strong analytical and budgeting skills. ? Excellent organizational and time management abilities. ? Strong communication and leadership skills. ? Ability to negotiate effectively with vendors and service providers. ? Proficiency in Microsoft Office Suite, especially Excel. ? Ability to analyze reports and make data-driven decisions. ? Strong problem-solving and decision-making skills. This job description is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Duties may be modified to meet the organization's operational needs.

Confidential employer

ACCOUNTS PAYABLE SPECIALIST – U.S. ACCOUNTING & PROCESS IMPROVEMENT Employment Type: Full-Time, Remote Monthly Salary: USD $1,200 Schedule: Must provide reliable overlap with U.S. Eastern Time business hours Reports To: U.S.-based Finance Leadership ABOUT THE ROLE We are seeking an experienced Accounts Payable Specialist to manage the day-to-day execution of our accounts payable, corporate credit card, and employee expense processes. This is a hands-on accounting role involving invoice processing, transaction coding, receipt verification, vendor documentation, payment workflows, reconciliations, 1099 reporting, and persistent follow-up with employees and vendors. Our current processes still require significant transaction-level review, manual data entry, document verification, and exception handling. At the same time, we are actively improving and automating these workflows. The right person must be equally comfortable: Executing today’s detailed AP processes accurately Catching errors that automated systems miss Following unresolved items through to completion Building positive relationships with employees and vendors Helping test and improve future workflows and technology This is an accounting operations role, not a software development position. You do not need to be a programmer. However, you must be comfortable learning new technology and providing practical feedback as processes become more automated. CURRENT WORKLOAD AND DEADLINES Approximately 80 accounts payable transactions per week Hundreds of corporate credit card transactions per week AP processes are handled multiple times throughout the day Weekly payment run must be ready each Thursday by 3:00 p.m. U.S. Eastern Time Monthly accounting close must be supported and completed by approximately business day 3–5 Some transactions may require additional research due to missing coding, documentation, approvals, or unusual payment requests KEY RESPONSIBILITIES Accounts Payable and Invoice Processing Monitor and manage the company’s AP inbox and other incoming invoice sources. Process vendor and contractor invoices accurately and on time. Upload and process invoice documents through the company’s AP system. Compare invoices and supporting documents against information captured by AP automation tools. Enter, review, and correct vendor, Project/Job Number, Department, GL account, cost, and other required accounting information. Identify possible duplicate invoices or payments. Research missing, incomplete, unusual, or inaccurate information. Submit invoices through the proper approval workflow and monitor them through approval and payment. Follow up on rejected, stalled, incomplete, or unresolved transactions. Maintain accurate AP records and supporting documentation. Project and Expense Coding Assign transactions to the correct Project/Job Number, Department, GL account, and other applicable accounting dimensions. Research missing or questionable coding. Work with project managers, department leaders, and other employees to confirm the correct information. Learn the company’s vendors, departments, projects, and expense patterns well enough to recognize when something does not look right. Correct coding errors before they create reporting or reconciliation problems. Corporate Credit Cards and Employee Expenses Review corporate credit card and employee expense transactions for accuracy, documentation, coding, and policy compliance. Confirm that receipts agree with the underlying transactions. Follow up on missing receipts, incomplete information, coding problems, and other exceptions. Assist employees and managers with expense reports, reimbursements, and company-card questions. Review employee expense submissions after manager approval. Process approved reimbursements through the proper payment workflow. Reconcile corporate credit card activity to monthly statements and investigate discrepancies. Work with systems including Ramp, bank-issued corporate cards, and Sage Expense Management. Vendor Management, W-9s, COIs, NDAs, and 1099 Reporting Build professional relationships with vendors and serve as a point of contact for AP-related questions. Respond to questions regarding invoice status, payments, discrepancies, and vendor records. Reconcile vendor statements and investigate differences between vendor and company records. Collect, review, and maintain accurate Forms W-9 and other required vendor documentation, including COIs and NDAs when applicable. Identify incomplete, inconsistent, or potentially problematic vendor tax information. Maintain vendor documentation throughout the year to prevent a year-end scramble. Take primary responsibility for the annual Form 1099 process. Identify potentially reportable vendors and payments, review classifications, research exceptions, reconcile reportable amounts, and support accurate and timely 1099 preparation and filing. Respond to vendor questions involving W-9s and 1099 reporting. Follow controls involving vendor setup, banking changes, and other sensitive information. Immediately escalate suspicious requests, unexpected banking changes, fraud concerns, or unusual transactions. Weekly Payments and Cash Disbursements Prepare and support the company’s weekly Thursday payment run. Confirm that invoices and reimbursements have received the required approvals before payment. Identify and resolve issues that could delay payment. Handle legitimate expedited-payment requests while maintaining proper documentation and controls. Track payments and expenditures and confirm that transactions are properly recorded. Maintain required human review over banking changes, large or unusual transactions, and the initiation or release of payments. Never release payments or approve sensitive banking changes without proper authorization. Follow-Up and Exception Management Build strong working relationships with employees, managers, vendors, and external systems providers. Communicate clearly and professionally when receipts, approvals, coding, documentation, or other action is needed. Follow up persistently without damaging working relationships. Take ownership of open AP items and continue following them until they are fully resolved. Prioritize issues based on deadlines, financial impact, project requirements, and urgency. Know when to resolve an issue independently and when to escalate it. Monthly Close, Reconciliations, and Audit Support Assist with monthly and year-end accounting close. Complete assigned AP and corporate credit card reconciliations accurately and within established deadlines. Help ensure all AP transactions are complete, accurate, and properly recorded. Maintain organized historical records and supporting documentation. Provide requested documentation for audits, tax reporting, and other accounting requirements. Support weekly and monthly financial reporting as needed. Process Improvement and Automation Identify repetitive, inefficient, or error-prone processes and recommend practical improvements. Participate in the testing and implementation of AP automation, expense-management, credit-card, purchasing, and purchase-order systems. Verify automated results instead of assuming they are correct. Work with internal team members and external technology providers to troubleshoot system issues. Help document procedures, workflows, and internal controls. Learn and adopt new systems as they are implemented. Provide feedback based on actual day-to-day AP experience. Help the company move toward managing exceptions rather than manually processing and chasing every transaction. As AP automation improves, this position may expand into: Purchasing and purchase-order administration Timesheet tracking and automation Inventory tracking Additional reporting and data-oriented finance tasks SYSTEMS USED Current and anticipated systems include: Sage Intacct Sage AP Automation Sage Expense Management, formerly Fyle Ramp Bank-issued corporate credit cards Microsoft Excel and Microsoft Office Google Workspace Email and electronic document workflows Future purchasing and purchase-order platforms Sage Intacct experience is preferred but not mandatory. Strong experience with another ERP or accounting platform, combined with the ability to learn quickly, will be considered. QUALIFICATIONS Demonstrated accounts payable and general accounting experience Experience processing vendor invoices and supporting weekly payment runs Experience reviewing corporate credit card and employee expense transactions Experience reconciling vendor accounts and credit card statements Working knowledge of U.S. vendor W-9 requirements and annual Form 1099 reporting is strongly preferred Experience with Sage Intacct or another ERP/accounting system is preferred Experience with Ramp, corporate-card platforms, expense-management systems, or AP automation is beneficial Strong Microsoft Excel and Google Workspace skills Experience documenting or improving accounting processes is beneficial Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred; relevant professional experience may be accepted instead Strong professional English communication skills, both written and spoken Reliable computer, internet connection, and remote-work environment THE IDEAL CANDIDATE You will be successful in this role if you demonstrate: Exceptional ownership and follow-through Strong attention to detail and accuracy Positive persistence when following up with others Excellent organization and deadline discipline Sound judgment and appropriate escalation Clear, professional communication Strong relationship-building skills Comfort with detailed and repetitive transactional work Curiosity and willingness to learn n

Confidential employer

We are an established Australian electrical and solar company looking for an experienced Bookkeeper / Accountant with strong Simpro experience. This is a long-term position for the right person. Key responsibilities: Daily bookkeeping and account reconciliation Accounts payable and accounts receivable Supplier invoice processing and reconciliation Customer payments and debtor management Bank and credit card reconciliation Simpro set up Job costing and profitability reporting Purchase orders and supplier accounts Payroll assistance Preparing financial reports for management Working with our Australian accountant Identifying accounting discrepancies and improving our financial processes Essential requirements: Strong previous experience using Simpro Experience working with an Australian business Strong bookkeeping/accounting experience Excellent Excel skills High attention to detail Excellent written and spoken English Reliable internet and professional home-office setup Important: Please do not apply if you have never used Simpro. When applying, tell us: 1. How many years you have used Simpro 2. What accounting/bookkeeping work you performed inside Simpro 3. Which Australian companies or industries you have worked with 4. Which accounting software you have used 5. Your expected monthly salary in AUD 6. Your availability to work Australian Western Standard Time (Perth) We are looking for someone who can become a trusted long-term member of our finance/admin team.

Confidential employer

Position Overview Veracity Compliance, Inc. is seeking a highly analytical, detail-oriented, and organized Labor Compliance Specialist / Auditor to support the review, auditing, and administration of labor compliance requirements for public works, federally funded, and other regulated construction projects. The ideal candidate must be able to follow instructions carefully, adhere to established workflows and Standard Operating Procedures (SOPs), maintain accurate and orderly documentation, and consistently complete detailed processes without skipping required steps. This is not strictly an administrative compliance position. We are specifically seeking a candidate with a strong auditing and accounting background who is comfortable reviewing payroll records, reconciling financial information, identifying discrepancies, documenting findings, and conducting detailed compliance reviews. The ideal candidate understands how financial records connect and has experience in auditing, accounting, Accounts Payable (AP), Accounts Receivable (AR), payroll, or financial reconciliation. Prior labor compliance or construction experience is highly preferred but may not be required for an exceptional accounting/audit candidate who can learn regulatory requirements quickly. A CPA, CPA candidate, or candidate with formal accounting/auditing credentials is strongly preferred. Key Responsibilities: Labor Compliance & Auditing Conduct detailed audits of contractor and subcontractor labor compliance documentation. Review Certified Payroll Reports (CPRs) for accuracy, completeness, and compliance. Compare payroll records against supporting documentation to identify inconsistencies or potential violations. Audit employee classifications, wage rates, fringe benefits, hours worked, overtime, deductions, and payroll calculations. Identify underpayments, overpayments, missing documentation, discrepancies, and other compliance deficiencies. Review payroll registers, timecards, proof of payment, canceled checks, direct-deposit records, invoices, and other supporting financial documentation. Calculate potential wage restitution and document the basis for audit findings. Maintain detailed audit trails and supporting documentation. Prepare clear audit findings, deficiency notices, and compliance correspondence. Follow up with contractors and subcontractors regarding outstanding deficiencies and corrective actions. Assist with internal and external compliance audits and investigations. Accounting & Financial Review Perform detailed reconciliations between payroll, accounting records, supporting documentation, and compliance submissions. Review AP and AR documentation when relevant to compliance verification. Trace transactions and payments through supporting accounting records. Identify mathematical errors, duplicate transactions, inconsistencies, missing payments, and unsupported amounts. Analyze spreadsheets and large volumes of financial information with a high degree of accuracy. Verify calculations independently rather than relying solely on information provided by contractors. Maintain organized records capable of supporting an audit, investigation, or agency review. Public Works & Prevailing Wage Compliance Depending on experience and assigned projects, responsibilities may include: California prevailing wage compliance Davis-Bacon / Davis-Bacon Related Acts Certified payroll auditing DIR requirements and eCPR WH-347 payroll review Prevailing wage determinations Fringe benefit verification Worker classification review Overtime requirements Apprenticeship requirements DAS 140 and DAS 142 documentation Apprenticeship ratios Restitution calculations Contractor and subcontractor compliance Agency and client audit preparation Labor compliance tracking systems and reporting Training may be provided on specific labor compliance regulations and systems for candidates with exceptional accounting and auditing qualifications. REQUIRED Qualifications Candidates must have professional experience in auditing, accounting, or financial review, including experience with Accounts Payable (AP), Accounts Receivable (AR), payroll, reconciliations, or similar accounting functions.

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Job Description We need a senior architect to build a secure, unified way for authorized people and systems to communicate with our central "Mission Control." Starting with email , but designed to expand to web, mobile, voice, and messaging over time. This is a fast-moving engagement: an intensive 4-week build to get a secure, working pilot live, followed by a much lighter ongoing fractional role to maintain and evolve it. You'll need to move quickly from unclear requirements to a safe, working system — without cutting corners on security or approval controls. What You'll Own Lead discovery and confirm you truly understand the problem before building anything Design the full architecture — identity, access, data, integration, security, and audit trail Set up human-approval checkpoints so nothing sensitive goes out without sign-off Build a working pilot with monitoring, fallback plans, and real test evidence Review your own team's implementation work and stop or redirect anything unsafe or incomplete Document decisions, risks, and a clear roadmap for what comes after the pilot What We're Looking For Senior experience in solution, enterprise, integration, platform, or security architecture Track record delivering AI-enabled workflows, case/work-management systems, or auditable automation Strong knowledge of identity and access management, data protection, and least-privilege design Experience designing secure systems for multiple organizations or clients without data crossover Comfortable using AI tools for analysis and design — while personally verifying the results Excellent communicator who can explain complex technical decisions clearly to executives Bonus Points Experience designing for users with very different skill levels and needs A track record of moving fast from "unclear requirements" to a safe, working pilot Comfortable saying "stop" when something isn't secure or well-understood enough to proceed You'll Thrive Here If You... Would rather build the right thing slowly than the wrong thing fast Take ownership of security and quality — not just deliver "something that works" Like high-trust, high-autonomy work where you're the one d ---------- when something's ready Are comfortable with an intense short-term sprint followed by a lighter, ongoing role Benefits Flexible, fully remote engagement HMO Paid leaves

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Hiring: Sales & Dispatcher – Auto Transport Top Star Auto Transport is looking for a motivated Sales & Dispatcher to join our growing team! Responsibilities: Handle inbound & outbound leads (calls, texts, email s) Provide quotes and close deals Post loads & negotiate with carriers Dispatch and manage shipments from pickup to delivery Update CRM and keep clients informed Requirements: Experience in auto transport (preferred) Strong sales & negotiation skills Good communication and organization Familiar with load boards (Central Dispatch is a plus) experince in Trucking industry in the U.S Booking and dispatcing trucks Compensation: Base + commission (performance-based) Growth opportunities available If you're hungry, reliable, and ready to make money in the auto transport space, we want you on our team.

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We are seeking a knowledgeable and detail-oriented Credit Repair Specialist to assist clients in reviewing, disputing, and improving their personal and business credit profiles. This role requires a strong understanding of U.S. credit reporting laws and credit bureau procedures. Responsibilities Review client credit reports (Experian, Equifax, TransUnion) Identify inaccurate, outdated, or unverifiable items Draft and submit dispute letters and online disputes Track dispute timelines and results Communicate updates to clients clearly and professionally Maintain accurate records in CRM or tracking systems Ensure compliance with FCRA and related regulations Requirements Proven experience in credit repair (U.S. market) Strong understanding of FCRA, FDCPA, and credit reporting Excellent written English and attention to detail Ability to meet deadlines and manage multiple client files Experience with credit repair software is a plus Ethical and compliant approach to credit repair Preferred Skills IdentityIQ, Credit Monitoring tools experience CRM or project management tools Business credit knowledge (DUNS, Experian Business)

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We’re looking for an experienced, highly organised and proactive Executive Assistant to join our growing online fitness coaching business. This is not an entry-level VA role. We’re looking for someone who already has experience working as an Executive Assistant and is confident managing multiple responsibilities, staying on top of numbers, and taking initiative without needing to be constantly told what to do. We’re currently an 8-person business, so this is a demanding role with a lot of moving parts. You’ll need to be someone who can step up, take ownership and keep things organised as the business continues to grow. What You'll Be Doing Your responsibilities will include: Managing and tracking KPIs and business numbers Logging and organising data accurately Handling payments and Stripe Managing administrative tasks across the business Helping organise and coordinate the team Scheduling and posting content across Instagram and other platforms Managing and maintaining systems and processes Following and improving SOPs Helping keep the business organised and running smoothly Taking initiative and identifying things that need to be done before being asked What We're Looking For Someone Who Is Highly organised and detail-oriented Proactive and takes initiative Comfortable working independently Experienced with KPIs, numbers and reporting Confident handling payments and administrative systems A strong communicator Good at managing multiple priorities Comfortable working with a team Experienced with Instagram and social media posting A quick learner who can pick up new systems Hungry to grow and take on responsibility Able to work in a fast-paced and demanding environment Experience with online businesses, coaching, fitness or similar industries would be a bonus. Hours You must be available to work approximately 8am–6pm AEST. This role will require consistent availability and the ability to stay on top of tasks throughout the working day. The Right Person We don't want someone who simply waits for a list of tasks every morning. We want someone who can look at the business, understand what needs to happen, and take ownership. You'll be working across multiple areas of the business, so organisation, initiative and attention to detail are extremely important. Please only apply if you have previous Executive Assistant experience.

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We’re a fast-growing real estate + property management company using automation to streamline operations, improve client experience, and scale efficiently. Our core operating tools are GoHighLevel (GHL), ClickUp, and ---------- . We’re hiring an experienced Automation & Integrations Expert to build, maintain, and improve our automation systems across these tools. This role is for someone who thinks in systems, follows instructions precisely, and produces clean, reliable automations with clear documentation. WHAT YOU’LL DO Build and maintain automations primarily in ---------- , connecting tools via native integrations, webhooks, and APIs Build and maintain CRMs, pipelines, workflows, and automations in GoHighLevel Build and maintain operational systems in ClickUp (lists, statuses, templates, custom fields, relationships, views) Troubleshoot broken automations and improve reliability (edge cases, de-dupe, error handling, alerts/logging) Create SOPs and documentation for all automations (so another team member can understand and maintain them) Improve existing workflows and recommend better system design when needed Collaborate with the operations team to implement new systems quickly and accurately Bonus (nice-to-have): Help maintain and update our website (WordPress/Webflow/Squarespace or similar). Bonus (nice-to-have): Familiarity with AI agents, LLM-based automation, or tools that can support more advanced workflow execution and process efficiency. YOU’D BE A GREAT FIT IF You have real experience in GoHighLevel (pipelines + workflows + automation logic) You’re very comfortable in ClickUp and can structure systems cleanly (not just “use tasks”) You can build in ---------- with routers, filters, field mapping, and reliable error handling You understand webhooks, APIs, and JSON at a practical level You communicate clearly in English and can explain what you built without rambling You follow instructions exactly and don’t cut corners You’re proactive: you don’t just “build what’s asked,” you notice what will break and fix it REQUIREMENTS Proven experience building automations (Make / Zapier / n8n or similar) Strong working knowledge of CRMs and workflow automation (GHL preferred) Strong working knowledge of project management systems (ClickUp preferred) Comfortable with webhooks/APIs/JSON High attention to detail and strong documentation habits Familiarity with AI agents, LLM-based automation, or tools that can support more advanced workflow execution and process efficiency. (Bonus/nice-to-have) ROLE DETAILS Full-time, remote Schedule: Monday–Friday, aligned with CST (8 AM – 5 PM CST, includes lunch break) Pay: $3-5 USD/hour, depending on experience Long-term role with growth potential HOW TO APPLY (READ CAREFULLY) We do not review platform messages. Applications that don’t follow instructions are disqualified. STEP 1 — MESSAGE US 1. Send us a message here in OLJ 2. Subject line must be exactly: Automation Expert Application – [Full Name] 3. Email body must contain only: A short greeting (1–2 lines) A Google Drive folder link (see Step 2) Your Detail Check answer at the very bottom (see Step 3) STEP 2 — GOOGLE DRIVE FOLDER 1. Create a folder named exactly: Automation Expert – [Your Full Name] 2. Set sharing to: Anyone with the link can view 3. Include the following items (clearly organized): a. Resume (PDF preferred) File name: Resume – [Your Name].pdf b. Tech & Setup Screenshot of your internet speed (download + upload) Screenshot of your computer specs (RAM, processor, OS) One photo of your workspace (desk + computer) c. Video Proof (REQUIRED) — one single screen-share video Record a Loom (or similar) screen share video that covers: Quick intro Who you are, where you’re based Your automation background and primary tools Tool experience proof (show what you can) We prefer you show real examples inside GoHighLevel, ClickUp, and ---------- . If you have access: Open one example in each tool and briefly explain what it does and how it’s structured. If you do not currently have access to one of these tools: Explain your experience with it (what you built, how you used it, and what features you relied on), and Show a closest equivalent in a similar tool you do have access to (example: Zapier/n8n for Make, HubSpot/ActiveCampaign for GHL, Asana/Monday/Notion for ClickUp), or show sanitized screenshots. Bonus (optional): Website experience What platforms you’ve maintained (WordPress/Webflow/etc.) One example of an update you’ve made (page edit, plugin/app, embed, tracking, DNS, etc.) STEP 3 — DETAIL CHECK (REQUIRED) At the very bottom of your message, answer this question on its own line (nothing under it): What is the 3rd word in this phrase? “Automations must be reliable.” WHAT HAPPENS NEXT Application screen Shortlist review Paid sample task (build + Whimsical documentation + walkthrough video) Interview Hire

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Customer Success Officer — Remote - Australian AEST time SDS Saunas is hiring a remote Customer Success Officer to own the customer experience after the sale is made. If you genuinely care about making people feel looked after, and you want to be paid for the results you create, this role is built for you. About the Role This is a remote, customer success-focused role. Once a sale is completed, whether it came through the website directly or via the sales team, this officer becomes the customer's main point of contact, introduced to them as part of the sales-to-support handover. From there, the officer owns every inquiry relating to the product: delivery, installation, issues, questions, and maintenance. The aim is a white-glove experience, helping the customer get the best and most effective use out of their product, quickly and with minimal issues. The mission of the role is simple: make it a five-star experience, every time. A core priority of this role is keeping the customer at the centre of a single, smooth line of contact, so there's no back-and-forth between sales, support, and the client. Any issue that arises after the sale is handled directly by this officer. Key Responsibilities Be the customer's first point of contact after a completed sale, via the formal sales-to-support handover process. Own all post-sale inquiries: delivery, installation, product issues, general questions, and maintenance. Deliver a white-glove experience — proactive, responsive, and focused on the customer getting full, effective use of their product with minimal friction. Proactively reach out to clients to check they're happy with their product and request feedback on their experience. Collect five-star reviews across Google and Trustpilot, and product reviews, using incentives to encourage participation. Collect short video testimonials from happy (five-star) clients. Introduce SDS's customer referral program to clients, across its different reward levels. Act as the single owner of any post-sale issue, so it never has to bounce between the client, sales, and support. Liaise between Support, Sales Reps, Warehousing, and third-party logistics to resolve client requests and changes. Escalate warranty issues to Support, providing the additional technical information needed based on what the client has reported. Pay & Progression Base hourly rate, progressing through three tiers based on five-star reviews collected, time served, and a track record of minimal negative client experiences. Tier Rate Promotion Milestone Junior Customer Success Officer - $7.87 USD/hr Starting tier Customer Success Officer - $9.30 USD/hr First 30 five-star reviews collected Senior Customer Success Officer -$10.73 USD/hr 150 five-star reviews collected Performance Incentives On top of the base hourly rate, you earn a commission on every five-star review and every successful referral you generate: Action Bonus Five-star review collected $7.15 USD Five-star review collected with images posted $10.73 USD Short testimonial video collected from a five-star client $21.45 USD Paid referral from a client $71.51 USD Figures shown in USD at an approximate AUD → USD rate of 0.715 (rates fluctuate). Base pay is set in AUD; this posting shows the USD equivalent for candidates outside Australia. Hours & Leave 37.5 hours per week, Monday to Friday. 30-minute meal break each day. 2 weeks paid annual leave, taken as the Christmas shutdown period. What We're Looking For Top-level customer service ability — someone who makes people feel genuinely looked after. A personal, understanding temperament — this role is about real relationships with clients, not scripted transactions. Proactive and resourceful — comfortable owning a problem through to resolution without needing to hand it off. How to Apply Submit a short video (2–3 minutes) introducing yourself. In it, cover: 1. Who you are, and a quick introduction (Not Generic Create a unique video for Us) 2. Your direct customer success experience — specifically any experience delivering a white-glove, top-level client experience. 3. Your availability to start.

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We're looking for a reliable, detail-oriented video editor to produce short-form "Top 10" map-style videos for TikTok on an ongoing basis. This is a faceless content format — animated map zooms paired with voiceover and on-screen text, similar to the viral "Top 10 countries by X" style videos. You'll be provided with the script, data/ranking, and voiceover audio for each video — your job is to bring it to life visually with smooth map animations, clean captions, and professional pacing. Responsibilities Edit 60–90 second videos using provided scripts, data, and voiceover audio Create animated map zoom/reveal sequences for each location in the ranking Add synced on-screen text, stats, and captions (word-by-word highlight style preferred) Select and sync background music (non-copyrighted / commercially safe) Apply consistent color grading/visual style across all videos to build a recognizable channel look Deliver videos in TikTok-ready format (9:16, correct resolution, under file size limits) Turn around videos on a consistent schedule (e.g. [X videos per week]) Suggest visual/pacing improvements based on what's performing well Requirements Proven experience editing short-form vertical video (TikTok, Reels, or Shorts) Experience with map animation tools (AnimateMyMap, ---------- v, After Effects + GEOlayers, Google Earth Studio, or similar) — please share examples Proficiency in CapCut, Premiere Pro and DaVinci Resolve Strong sense of pacing and timing for retention-driven short-form content Comfortable working from provided scripts/voiceover without needing creative direction on content Reliable communication and ability to meet a recurring turnaround schedule Nice to Have Experience with faceless/UGC-style content specifically Familiarity with caption tools like Submagic or CapCut's auto-caption styling Basic understanding of what drives TikTok completion rate/retention How to Apply Please send: A short portfolio or examples of map-style / faceless short-form video edits (links preferred) Your typical turnaround time per video Availability (hours/week you can commit)

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Lead Generation VA | Full-Time Position We are a growing non-medical home care agency in San Diego County looking for a motivated Virtual Assistant with experience in lead generation, healthcare outreach, and client acquisition. Your Goal Generate a VERIFIED and QUALIFIED leads for organizations and professionals who may refer clients to a home care agency. Potential referral sources include: Hospitals & discharge planners Skilled nursing facilities Rehabilitation centers Assisted living & memory care communities Home health agencies Hospice agencies Case managers / care managers Social workers Senior living placement agencies Concierge/private medical practices Long-term care insurance contacts Senior centers & community organizations Other legitimate healthcare referral partners Each Lead MUST Include: Organization/company name Contact person’s full name Job title/role Direct email whenever available Phone number Website Location Type of organization Why they are a relevant referral source Verification that the information is current We are NOT looking for scraped lists, duplicate leads, generic company email s only, or outdated information. *Outreach* You will also help initiate professional outreach to the qualified leads. Your performance will be evaluated based on: legitimate & verified leads Quality and accuracy of the research Organization and communication Outreach completed Responses generated Consultations/meetings generated Opportunity for Full-Time Work We are looking for someone who is results-driven, understands that lead generation is about creating real business opportunities, and is interested in growing with our agency. When applying, please include: Your lead-generation experience Healthcare/home-care experience, if any Tools you use for finding and verifying leads

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URGENT HIRING: Experienced E-commerce Virtual Assistant We are urgently looking for an experienced E-commerce VA with strong hands-on experience in Amazon Seller Central, Walmart Marketplace, Faire and Shopify. Experience with wholesale/retail operations is preferred. PPC experience is a big plus. share your resume and portfolio

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Social Media Assistant (Part-Time, Remote) Hours: 5–10 hrs/week to start Pay: $5/hour to start Schedule: Flexible, but needs regular weekly availability (not sporadic). Content needs to be ready to go before I wake up in the morning (US Pacific time) — the time difference seems to work well for this if you're consistent about hitting that window. About the Role I run a yoga and movement business with an engaged, loyal online community — mostly on Instagram (which cross-posts to Facebook ). I'm looking for someone to take content creation and community engagement off my plate so I can focus on teaching. This is NOT a "post and forget" role. My audience is genuinely engaged — posts sometimes take off and generate real conversations and DMs — and I care a lot about responding to people like an actual human, not a bot. That's a core part of this job. I also really want content that pops — stuff that gets noticed and feels distinct, not generic templated posts. If you have a good eye for what stands out in a crowded feed, that matters a lot to me. What You'll Do Create social media content for Instagram (primary platform, auto cross-posts to Facebook ) and TikTok — graphics, captions, reels/short video edits Monitor and respond to comments and messages, especially on Facebook , in a warm, human voice (never automated/bot responses — I will not use tools that fake engagement) Incorporate feedback and edits efficiently — I'll give direction and corrections, especially early on, and I need someone who takes that well and improves over time rather than needing the same fixes repeated What Success Looks Like If this works well, pay can increase to $6+/hour, based on real results after 90 days — increased reach, engagement, and conversion (people signing up for classes/programs because of what you create). Possible Future Scope (Not Guaranteed Yet) I'm not committing to this yet, but depending on how things evolve on my end, there's a *possibility* this role could expand to include things like writing newsletters, light video editing (adding music to class videos), video uploading, and some more design work (graphic design, as well as website design on a drag and drop system similar to Wix... but not wix). This would mean another 10 +/- hours per week. I want to be upfront: this may or may not happen, and I don't want anyone applying on the assumption that extra hours are coming. If you're only interested in this role because of that potential future work, this may not be the right fit right now — I need someone who's excited about the core social media scope as it stands today. Bonus Points If: You have experience in yoga, wellness, or movement-based content You're familiar with (or genuinely into) doom metal or the alternative/heavy music scene — I teach Goth Ballet and Doom Metal Yoga, and my brand lives in that niche, so someone who gets it instinctively is a huge plus You Might Be a Good Fit If You: Have real experience running social media for a business or personal brand (portfolio/examples requested) Write in a natural, warm, conversational voice — not corporate or salesy Are comfortable creating simple graphics and short-form video content Understand Instagram and TikTok trends and formats Can respond to comments/messages like a genuine person, with good judgment about tone Take feedback well and apply it consistently (I will be giving edits, especially in the first weeks) Are reliable with communication — if something's delayed or you're stuck, you tell me, rather than going quiet To Apply, Please Include: 1. Examples of social media content you've created (links or screenshots) 2. Tell me about a post (yours or someone else's) that you think really worked, and why you think it worked 3. Your availability (days/hours per week) 4. Anything else you want me to know

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Read this first: your spoken English has to be strong. Not conversational, not "good enough", strong. You'll be on the phone with American business owners all day and they hang up on anyone they have to work to understand. If people ask you to repeat yourself on calls, this role will make you miserable and you won't earn. That's the single biggest filter here. We're Lead Flow Ops. We build the sales systems and follow up automation that small businesses use to actually close the leads they're already paying for. Clients pay us anywhere from a grand to five grand. We're moving into the higher ticket end of that now, which is why we need someone on the phone. You get a list of business owners. You call them, get them interested, and book them onto a call with our closer. That's it. You're not closing, you're not doing admin, you're not writing anything. Dial and set. PAY Commission only, 20% of whatever that client pays in their first month. Deals run $1,000 to $5,000, so $200 on the small ones and up to a grand on the bigger ones. No cap. Set three a month that stick and you're already past what most full time VA roles here pay. Now the honest part. There's no base right now. If you need guaranteed money on day one, skip this one. The list is cold, the offer is fairly new, and the first two weeks are going to be ugly while you find the angle that lands. The people who ride that out get first shot at the warm opt-ins coming off our ads later, and those book a lot easier than a cold list ever will. WHAT YOU NEED Fluent, natural spoken English with a light accent at most. This is not negotiable and it's the first thing I check. Cold calling or setting experience, B2B preferred. You need to take someone being rude to you at 10am and dial the next number without thinking about it. A quiet room, a headset that doesn't sound like you're in a tunnel, and internet that won't drop you mid call. We give you the dialer, the list, the script, the CRM, and someone to review your calls with you in the first couple weeks. HOURS US Eastern business hours, roughly 9am to 5pm Eastern, which is 9pm to 5am Manila. You need to be okay with that, it's the whole job. HOW TO APPLY Don't send a resume. Record a voice message, a minute or two, and tell me about the worst call you've ever had and what you did with it. Then tell me how many dials a day you can actually hold. If you've got a recording of yourself on a real call, attach it. No audio, no reply. I need to hear you before anything else.

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About the Firm: North Star Law, PC is a plaintiff-side employment law firm based in Los Angeles. We represent California employees in wrongful termination, discrimination, harassment, retaliation, and wage-and-hour matters. We are a modern, technology-forward practice: our intake pipeline, case management, document drafting, and court filing workflows are built around AI-assisted systems that the firm has developed in-house. You will be trained directly by the firm’s principal attorney on these systems and will take over the day-to-day operation of workflows he currently runs himself. About the Role: The Intake Specialist owns the front door of the firm. You will be the first person a prospective client speaks with, and you are responsible for moving every lead from first contact through consultation to a signed retainer. The firm receives a steady stream of referrals from partner law firms and website inquiries; your job is to make sure no lead goes cold. You will work inside the firm’s intake tracking dashboard and AI-assisted follow-up system, which the principal attorney will train you on personally. Responsibilities Process new intakes from referral partners and website forms: capture the caller’s name, contact information, employer, and a clear summary of the potential claims. Conduct initial screening calls with prospective clients — gather the key facts of a potential wrongful termination, discrimination, harassment, or wage-and-hour claim with empathy and accuracy. Run the firm’s follow-up pipeline: send and track text and call follow-ups through the firm’s phone platform, keep every lead’s stage current on the intake board, and know when to escalate a hot lead to the attorney. Schedule consultations against the attorney’s calendar and confirm appointments so consults actually happen. Send retainer agreements for e-signature, follow up until signed, and kick off new-client onboarding (welcome text, document request, file setup). Maintain clean records: log every contact attempt and outcome, keep the intake tracker accurate, and coordinate status updates with referring firms. Qualifications 1+ year of experience in legal intake, sales, customer service, or a similar phone-heavy client-facing role (law firm experience a plus, not required). Excellent phone presence: warm, professional, and persistent without being pushy. Highly organized — comfortable managing dozens of open leads at different stages without dropping any. Comfortable learning new software quickly; the role runs on the firm’s custom dashboards and AI-assisted tools, and full training is provided. Strong written communication for text and email follow-ups. Strong verbal communication skills. What We Offer: Full-time position. Direct training and mentorship from the firm’s principal attorney. A front-row seat in a growing plaintiff-side employment practice that invests in modern tools instead of busywork. We are looking for someone who would like to stay and grow with the firm.

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WE’RE HIRING: COMMUNITY OPERATIONS MANAGER send your CV and a 1 minute video introduction 1. Tell us how does your experience support the below job description 2. Can you lead a team and at the same time provide executive support to a founder? We are looking for high level operational manager but would not mind to have an Assistant role for the Founder. Human Garage is looking for a highly organized, proactive Community Operations Manager to help drive the day-to-day execution of our growing global community, including the Business Accelerator. This is not a role for someone who waits for instructions. We’re looking for someone who naturally takes ownership, closes open loops, follows through quickly and turns ideas into action. You’ll work closely with the Director of Community and coordinate across community members, coaches, mentors, partners, events and internal teams. What you’ll be responsible for: Coordinating community programs, calls, masterminds, mentor sessions and events Managing calendars, meetings, follow-ups and action items Keeping projects, priorities, owners and deadlines organized Supporting relationships with coaches, mentors, collaborators and partners Coordinating coach opportunities and event participation Working across Marketing, Sales, Support, Events and Operations Maintaining SOPs, systems and clear visibility across ongoing initiatives Identifying blockers and ensuring important decisions reach the right people You may be a great fit if you: Are exceptionally organized and detail-oriented Move fast without sacrificing follow-through Can manage multiple priorities and conversations at once Communicate confidently with executives, teams and external partners Know when to take initiative and when to escalate Enjoy bringing structure to entrepreneurial, fast-moving environments Success in this role is simple: Ideas become actions. Actions have owners. Follow-ups happen. And important things don’t get lost. If this sounds like the way you naturally operate, we’d love to hear from you. Apply now to join the Human Garage team.

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Supreme Escrow, Inc. is seeking a highly professional, reliable, and detail-oriented Remote Receptionist to serve as the first point of contact for our clients, lenders, brokers, title companies, and other business partners. The ideal candidate must have excellent spoken and written English, a professional telephone presence, strong communication skills, and the ability to handle multiple tasks efficiently while working independently in a remote environment. Because this position represents our company to clients and business partners, the ability to communicate clearly, professionally, and courteously in English is essential. Because this is a remote position, the successful candidate must: Have a quiet and professional work environment free from excessive background noise. Maintain reliable high-speed internet and dependable telephone service. Be available and responsive during scheduled working hours. Maintain professional telephone etiquette throughout the workday. Be comfortable working independently and communicating with the office electronically and by telephone.

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Customer Onboarding Specialist | Customer Success Manager (Implementation) Our client is a fast-growing field service software platform helping service businesses streamline their day-to-day operations, including quoting, contracts, invoicing, scheduling, and crew dispatch. They are hiring for two customer-facing roles supporting the onboarding and success of customers using the platform: Customer Onboarding Specialist – Focused on structured onboarding calls, customer setup, and post-onboarding product support. Customer Success Manager (Implementation) – Focused on complex, white-glove implementations, data migration, workflow configuration, project management, and customer adoption. Both roles work closely with business owners and field service teams to help customers successfully adopt the platform. About the Roles Both positions are customer-facing and focused on helping clients successfully adopt the platform. The Customer Onboarding Specialist handles structured setup and support, while the Customer Success Manager (Implementation) manages more complex implementations, configuration, and go-live. Role 1: Customer Onboarding Specialist Responsibilities Customer Onboarding Calls Lead structured one-hour onboarding calls with new customers through the platform setup process Guide customers through approximately 15 setup steps and ensure all required information is completed Communicate clearly and patiently with business owners and operators who may not be technical Keep calls focused, on time, and on track while ensuring customers feel supported Post-Onboarding Product Support Respond to follow-up product questions after the initial onboarding call Conduct additional calls when customers need help with specific platform questions Track open questions and ensure issues are fully resolved Process & Documentation Follow the established onboarding process consistently Document customer feedback, common questions, and recurring issues Maintain accurate onboarding status and follow-up records Ideal Background Customer onboarding, customer success, account management, client support, or similar experience Strong communication skills and confidence leading video calls Comfortable learning and explaining SaaS or business software Organized, patient, detail-oriented, and reliable Role 2: Customer Success Manager (Implementation) Responsibilities White-Glove Implementation Own complex customer implementations from kickoff through successful go-live Manage data migration from existing systems into the platform accurately and completely Configure workflows, automations, and platform settings based on each customer's operational requirements Validate customer configurations before launch and ensure the platform is ready for day-to-day use Coordinate implementation activities across customer stakeholders and internal teams Business Process Discovery & Configuration Conduct discovery sessions to understand how customers currently manage quoting, contracts, invoicing, scheduling, dispatch, and field operations Map existing business processes to the platform and recommend appropriate configurations Identify workflow gaps, operational challenges, and customization requirements Coordinate with internal product or technical teams when additional support is required Maintain clear documentation of customer workflows, configurations, and implementation decisions Project & Program Management Manage implementation timelines, milestones, dependencies, and customer deliverables Keep customers informed throughout the implementation process Track outstanding action items and ensure commitments are completed on time Identify risks and potential blockers early and proactively drive them toward resolution Manage multiple customer implementations while maintaining a high level of service and attention to detail Training & Customer Adoption Train business owners, operators, technicians, and field crews on how to use the platform in their daily operations Conduct additional training or support sessions when customers require assistance Ensure users understand the workflows most relevant to their roles Help customers transition from implementation into independent platform usage Monitor early adoption and proactively address issues that could impact customer success Post-Onboarding Customer Support Serve as a primary point of contact for customers during onboarding, implementation, and early adoption Respond to follow-up product and workflow questions Troubleshoot customer issues and coordinate internally when escalation is required Ensure customer questions and open issues are fully resolved before closing the loop Gather customer feedback and identify opportunities to improve the onboarding and implementation experience Process Improvement & Documentation Follow established onboarding and implementation processes consistently Maintain accurate records of customer status, milestones, configurations, and follow-up items Document common customer questions, recurring issues, and implementation challenges Identify opportunities to improve onboarding processes, documentation, and customer experience Share customer feedback and product improvement opportunities with internal teams Ideal Background Proven experience in SaaS implementation, customer success, professional services, or implementation project management Strong understanding of field service business operations, including quoting, contracts, invoicing, scheduling, and crew dispatch Experience working with field service, dispatch-based, trade service, or similar businesses Strong project and program management skills, with the ability to manage implementations from kickoff through go-live Excellent verbal and written English communication skills Confident leading video calls, discovery sessions, training sessions, and customer meetings Strong ability to communicate complex software workflows in a simple and practical way Highly organized and detail-oriented with strong follow-through Comfortable managing multiple customers, timelines, and priorities simultaneously Quick learner who can become proficient in a new SaaS platform and its workflows Self-directed, dependable, and comfortable working in a fully remote environment Strong Preference For Candidates With: Experience working directly inside a field service company Experience with dispatch or field operations Experience onboarding technicians or field crews Experience managing SaaS implementations or data migrations Experience supporting small and medium-sized businesses Experience with industries such as pool maintenance, lawn care, landscaping, aquatic management, home services, or similar field-based businesses Nice to Have Experience migrating customers from legacy software into a new SaaS platform Familiarity with CRM, customer success, project management, or implementation tools Experience configuring software workflows and automations Background in professional services or software implementation Experience managing multiple concurrent customer implementations Work Schedule 100% remote Full-time position Availability during US business hours is required Ability to work independently while maintaining strong communication and accountability with the team Compensation & Time Off Compensation paid in USD Paid bi-monthly on the 15th and 30th Paid Time Off according to company policy Holidays observed according to company guidelines Application Requirements Please submit: An updated resume Clearly mention the job title or preferred role you are applying for: Customer Onboarding Specialist or Customer Success Manager (Implementation) A 1–2 minute Loom video introducing yourself and answering the questions relevant to the role you are applying for: For Customer Onboarding Specialist applicants: Tell us about your customer onboarding or client-facing support experience. How do you handle a customer who is confused or frustrated during a setup call? For Customer Success Manager (Implementation) applicants: Tell us about your SaaS implementation or field service operations experience. Describe a complex customer implementation you managed from kickoff through go-live. Only candidates who submit a Loom video will be moved to the next step of the hiring process. Why This Role Matters These two roles work together across the customer lifecycle. The Customer Onboarding Specialist focuses on getting customers successfully set up and confident with the platform, while the Customer Success Manager (Implementation) manages more complex implementations and ensures the platform is configured around the customer's business operations. Both roles play a critical part in delivering a strong customer experience and driving successful adoption of the platform.

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I’m looking for an experienced Wix web designer/developer to help improve my existing Wix website and set up a professional e-commerce store. I want to sell my merchandise and allow fans to purchase and download my music directly from my website. You must have experience with Wix e-commerce, digital downloads, online payments, and mobile-friendly websites. Please provide examples of Wix e-commerce websites you have built. Experience with music or merchandise websites is a plus.

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We are seeking a highly organized, proactive, and dependable Operations & Project Manager to oversee our day-to-day projects, tasks, team members, deadlines, and operational priorities. This person will serve as the central point of coordination across the business. The Operations & Project Manager will be responsible for making sure projects move from idea → planning → assignment → execution → review → completion without tasks being forgotten, delayed, or left unfinished. This is not simply an administrative position. We need someone who takes ownership, follows up, anticipates problems, holds team members accountable, and gives leadership clear visibility into what is happening across the business. The ideal candidate should be able to look at multiple projects simultaneously and quickly answer: What are we working on? Who owns it? What is due? What is behind schedule? What is blocking progress? What needs leadership's attention?

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Orthodontic/Dental Biller | Full-Time | Remote | $7–$8/hr Location: Remote, Philippines-based preferred Schedule: Full-Time | U.S. Business Hours Compensation: $7–$8 USD/hour, depending on dental/orthodontic billing experience Type: Long-Term | Full-Time Openings: 1 full-time role available Industry: Orthodontic / Dental Healthcare About the Role We are hiring an experienced Orthodontic/Dental Biller to support insurance billing and revenue cycle management for a U.S.-based orthodontic/dental organization. This role is focused on insurance claims, claims follow-up, payment posting, account reconciliation, and patient account documentation. The ideal candidate has hands-on experience with dental or orthodontic insurance billing and can manage a high volume of accounts with accuracy and strong follow-through. This is not a general admin role. We need someone who understands dental or orthodontic billing, EOBs/ERAs, payer portals, patient balances, and claims follow-up. What You’ll Do Insurance Billing & Claims Submit clean insurance claims for dental and orthodontic procedures Verify insurance eligibility and benefits before treatment Track claim status and follow up with insurance payers Research and resolve denied, rejected, delayed, or underpaid claims Prepare and submit appeals with supporting documentation when needed Document payer communication and claim status clearly Payment Posting & Reconciliation Post insurance and patient payments accurately from EOBs and ERAs Apply adjustments and update patient balances Reconcile posted payments against expected reimbursement Identify discrepancies, missing payments, or incorrect adjustments Flag account issues for review when needed Generate or support patient statements for outstanding balances Patient Account Management Monitor accounts receivable aging and follow up on overdue balances Maintain accurate and up-to-date patient account records Communicate professionally with patients regarding billing questions Keep clear notes on account activity, payer updates, and follow-up steps Support organized, audit-ready billing records Required Experience Experience with dental or orthodontic insurance billing Hands-on experience submitting claims and following up with payers Hands-on experience with payment posting and account reconciliation Familiarity with EOBs, ERAs, payer portals, and patient balances Strong attention to detail and documentation habits Comfortable managing high-volume accounts and deadlines Clear written and verbal English communication Able to work full-time during U.S. business hours Reliable internet connection and quiet work environment Nice to Have Orthodontic-specific billing experience Experience with Ortho2 Edge, Dentrix, Open Dental, Eaglesoft, Cloud 9, Dolphin, or similar practice management systems Understanding of CDT codes and orthodontic treatment plans Experience with Medicaid, Medicare, or state insurance programs Experience with denial management and appeals Experience supporting a U.S.-based dental or orthodontic practice What Success Looks Like Claims are submitted cleanly and followed up on consistently Payments are posted accurately and reconciled correctly Denials and discrepancies are identified and resolved quickly Accounts receivable aging stays organized and current Patient billing questions are handled professionally Notes and account records are accurate and easy for the team to follow The billing team has reliable support across the full billing cycle To Apply Please submit the following: 1. A viewable link to your updated resume 2. A short paragraph describing your experience with dental or orthodontic billing 3. A list of any healthcare, dental, orthodontic, billing, or practice management systems you have used Subject Line: Orthodontic Dental Biller – [Your Full Name] We are hiring for this role and reviewing applications immediately. If you have hands-on dental or orthodontic billing experience, we would love to hear from you.