PROJECT COORDINATOR

Rate: $4.50/hour to start, weekly pay
Hours: Part-time, 20 hours/week, with the opportunity to move to full-time in 2027 based on performance and client needs
Schedule: Morning or afternoon overlap with U.S. Eastern Time
Location: Remote

About the role

Official Onward is hiring a Project Coordinator VA to support a U.S. real estate and land development client. You'll keep projects organized, follow up with contractors and partners, and make sure nothing falls through the cracks, so the owner can focus on deals and decisions.

What you'll do

• Maintain project trackers, deadlines, and status updates across several active projects
• Track permits, approvals, bonds, and draw requests
• Follow up with general contractors, vendors, and other project contacts
• Keep spreadsheets and project records organized and up to date
• Send start-of-day (SOD) and end-of-day (EOD) reports
• Flag blockers, upcoming deadlines, and anything that needs the owner's decision
• Use AI tools and written procedures (SOPs) to find answers before escalating

What we're looking for

• Experience in project coordination, operations, or executive support
• Real estate, construction, or land development experience is a strong plus
• Strong English writing and communication skills
• Comfortable with Google Sheets, task tools, and learning new systems
• Organized and detail-oriented, and able to work independently from clear instructions
• Reliable internet and a dedicated workspace

Good to know

• You won't have access to credit cards or bank accounts. Payments are always approved by the client.
• Your first weeks include training on the client's workflow, plus weekly check-ins with our team.

How to apply

Send your résumé, your available hours in Eastern Time, and your earliest start date. Use the subject line "APPLICATION - PROJECT COORDINATOR VA - [Your Name]".

Important: We read every application, and we want people who read the full post. Start your email with the words "Permits and Draws", then in one or two sentences tell us which task in "What you'll do" you're strongest at and why. Applications without the phrase won't be reviewed.