Community & Administrative Coordinator

Community & Administrative Coordinator
Integral Christian Network (ICN)
Part-time | 25–30 hours per week | Remote

About Integral Christian Network
Integral Christian Network (ICN) is a global online community dedicated to embodied mystical practice, meaningful spiritual connection, and the loving evolution of Christianity and the world.
With around 200 people participating regularly in online WeSpace groups, communal gatherings, and shared spiritual exploration, we cultivate a community of meaningful connection, spiritual intimacy, and ongoing transformation.
Our approach to Christianity is inclusive, contemplative, and evolving, welcoming new understandings and experiences of the divine.

About the Position
We are seeking a reliable, organized, and personable Community & Administrative Coordinator to support the day-to-day operations of ICN.
This position works closely with the Executive Director, providing administrative assistance while also helping coordinate communications, scheduling, online gatherings, and organizational systems that support our wider community.
The ideal candidate is detail-oriented, responsive, comfortable with technology, and able to work independently while maintaining warm and thoughtful communication with community members.
This is primarily an administrative support role, with opportunities to take initiative in improving organizational processes and helping our small team work more effectively.

Primary Responsibilities
1. Administrative Support & Communications

• Provide ongoing administrative assistance to the Executive Director, including scheduling, correspondence, organizing information, and coordinating routine tasks.
• Monitor and respond to ICN email inquiries, directing communications to appropriate team members when needed.
• Maintain accurate community member records, contact lists, and donation information.
• Prepare, schedule, and distribute weekly articles, newsletters, event reminders, and other community communications.
• Maintain ICN’s online calendar and coordinate scheduling information across platforms.
• Help organize administrative workflows, track follow-up needs, and ensure timely communication.

2. WeSpace & Community Gathering Support

• Coordinate administrative aspects of WeSpace small-group registration and enrollment, helping new participants have a welcoming and organized experience.
• Support group scheduling, participant communications, reminders, and ongoing administrative needs.
• Assist with logistics for online community gatherings, workshops, and special programs.
• Manage event registration, participant information, and related communications.
• Provide basic Zoom setup and technical assistance for online events.
• Help with post-event follow-up, including distributing materials and gathering feedback when needed.

3. Digital Platforms & Organizational Systems

• Maintain and update website content through Squarespace.
• Assist with administration of ICN’s online community platform, Circle.
• Support email marketing systems, contact databases, and digital records.
• Coordinate posting and distribution of content through established communication channels, including social media.
• Help maintain organized digital files, procedures, and administrative systems.
• Identify opportunities to improve routine workflows, communication processes, and organizational efficiency.

Qualifications & Skills
We are looking for someone who brings:

• Strong organizational skills, attention to detail, and reliable follow-through.
• Excellent written and spoken English, with the ability to communicate clearly, warmly, and professionally.
• Experience providing administrative, virtual assistant, or organizational support.
• Ability to manage multiple responsibilities, prioritize tasks, and work independently with minimal supervision.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Confidence using online tools and learning new digital platforms.
• Experience with common office applications, spreadsheets, calendars, and email management.
• Familiarity with Zoom, Squarespace, Circle, and email marketing tools, or the willingness and ability to learn them.
• Discretion, integrity, and respect for confidentiality.
• Comfort working remotely and coordinating with colleagues and community members across different time zones.

Previous experience supporting a nonprofit, membership organization, or online community is welcome but not required.

Working with ICN
ICN is a small, relational organization. We value people who take initiative, communicate openly, and approach their work with care, flexibility, and a spirit of collaboration.
Although this is primarily an administrative position, the work supports a community with a distinctive spiritual purpose. Applicants do not need to share our particular spiritual beliefs or practices, but should be genuinely open to and respectful of our inclusive, mystical, and exploratory approach to Christianity and spirituality.
We value a working environment in which people are trusted to take responsibility, ask questions, contribute ideas, and help discern practical ways of serving the needs of the organization and community.

Position Details

• Hours: 25–30 hours per week.
• Location: Remote, with regular online communication and collaboration.
• Schedule: Must be available for at least one weekly coordination meeting during U.S. Central Time morning hours. Some additional overlap with Central Time working hours may be helpful for collaboration, but is not required. Otherwise, working hours are flexible.
• Compensation: To be provided through the recruitment process.

How to Apply
We’d love to get a sense of who you are beyond a résumé or standard application. Along with your experience and qualifications, please share a brief response (in your own words) to the following:
What interests you about working with ICN, and what qualities or experiences would help you thrive in this kind of administrative support role?
We value authentic, personal communication over polished or generic responses. You’re welcome to use tools to help prepare your application, but we’d like to hear your own perspective and voice.