Virtual Assistant

Executive Virtual Assistant / Team Coordinator

Location: Remote - Philippines
Compensation: US$300 monthly retainer
Engagement: Independent contractor

Rise Up Music Group is an international music and entertainment company founded in 2011. We work across artist development, management, distribution, marketing, and brand partnerships, with talent reaching more than 100,000 monthly Spotify listeners and audiences in the millions across YouTube.

We are seeking an organized, dependable virtual assistant to serve as the communication liaison between our CEO and staff. Your role is to keep communication moving, follow up on responsibilities, maintain accurate records, and bring issues requiring executive attention to the CEO.

Responsibilities

Serve as the daily point of contact for staff questions, updates, and routine coordination.

Collect and organize staff end-of-day (EOD) reports, following up on missing or incomplete submissions.

Track assignments, deadlines, and deliverables to ensure staff are following through and producing results.

Provide the CEO with a concise daily summary of progress, outstanding items, and issues requiring a decision.

Monitor adherence to company policies, reporting requirements, and internal procedures; flag recurring performance or compliance concerns.

Keep the Development Department’s client records organized, including active clients, payment schedules, payment status, and outstanding balances.

Send professional monthly payment reminders and follow up on overdue accounts according to company procedures.

Coordinate onboarding after the CEO interviews and hires new staff, including paperwork, orientation, communication channels, and access requests.

Maintain organized trackers, onboarding records, and follow-up lists.

Handle company, staff, and client information confidentially.

What We’re Looking For

Experience as a virtual assistant, executive assistant, administrative coordinator, or team coordinator.

Strong written and spoken English.

Confidence following up with people professionally and holding them accountable.

Excellent organization, attention to detail, and consistent follow-through.

Good judgment about what you can resolve independently and what needs to be escalated.

Comfort using spreadsheets, shared documents, messaging platforms, and task management tools.

A reliable computer, stable internet connection, and availability for agreed check-ins with a U.S.-based team.

Experience with client billing records or payment follow-up is a plus.

You should be comfortable keeping multiple people and priorities organized without needing constant reminders yourself. We value clear communication, initiative, discretion, and reliable execution.

How to Apply

Message us through OnlineJobs.ph and include your full name, email address, and WhatsApp number with country code.

Send your résumé or a link to your professional profile. Video introductions are a bonus.

Include a brief explanation of your experience coordinating staff, tracking reports, supporting onboarding, or following up on client payments.

Provide your availability and earliest start date.

Please confirm that you understand this opportunity is an independent contractor engagement with a fixed US$300 monthly retainer.