Senior Accountant

Role Purpose

Own day-to-day accounting, the monthly close, and accurate financial reporting so leadership can make decisions with confidence. Resolve accounting issues, improve processes, and provide dependable follow-through.

Working Arrangement

• Remote, work-from-home position.
• Reports to the President or designated leadership contact.
• Must maintain consistent availability during agreed US Eastern business hours.
• Hubstaff is required for time tracking, attendance, and work activity monitoring. The successful candidate must accurately track all working hours through Hubstaff and comply with established time-tracking procedures.

The responsibilities below describe the full accounting workload to be covered. Leadership retains payment approvals and banking authority.

Core Responsibilities

1. Month-End Close and Reconciliations

• Own the close calendar and checklist. Prepare and post supported journal entries, accruals, prepaid expense adjustments, and other routine closing entries.
• Prepare or review bank, credit card, loan, and balance sheet reconciliations. Investigate differences, resolve errors, and maintain supporting schedules.
• Prepare monthly financial statements, review them for accuracy, and explain material variances. Identify accounting matters requiring CPA or other specialist review.

2. Billing and Daily Accounting

• Process vendor invoices and credits, verify documentation and approvals, resolve vendor discrepancies, and prepare payments for leadership approval.
• Prepare customer invoices, apply payments, follow up on collections, and maintain expense records. Reconcile customer balances and resolve discrepancies.
• Ensure recurring wastewater operations billing is completed by Tuesday each week. Investigate missed billing, incorrect rates, and customer account discrepancies.
• Maintain appropriate customer and vendor records and prepare or review commission calculations under approved compensation plans.

3. Inventory and Project Accounting

• Reconcile inventory records to the general ledger. Work with operations to investigate quantity, cost, and historical posting differences; document proposed corrections for approval.
• Maintain accurate project, department, and subaccount coding. Support project profitability reporting and improved use of Acumatica’s Project Module.
• Maintain fixed asset and depreciation schedules and obtain CPA guidance on equipment purchases and disposals when needed.

Additional Responsibilities

4. Payroll Accounting

• Review payroll entries posted to Acumatica by ProLogic. Prepare supported reclassifications to the correct departments and subaccounts, and reconcile payroll-related balances.
• Coordinate payroll accounting corrections with ProLogic. Routine payroll processing remains with ProLogic.

5. Reporting and Cash Visibility

• Prepare and maintain cash forecasts using current balances, expected receipts, and scheduled disbursements. Flag collection concerns and upcoming cash needs promptly.
• Support budget preparation, actual-to-budget reporting, and service or project margin analysis. Provide clear explanations of unusual results and recommended follow-up.

6. Compliance Support and Process Improvement

• Maintain sales tax exemption documentation, W-9 records, and 1099 support. Coordinate filing responsibilities and deadlines with the CPA and other providers.
• Compile schedules and records for tax preparation, lenders, and insurance support. Tax return preparation and filing responsibilities are defined separately.
• Document recurring procedures, deadlines, and handoffs. Improve reconciliations, billing, payment workflows, and reporting through practical use of Acumatica and automation.
• Maintain supporting documentation and approval controls. Escalate unresolved discrepancies and significant accounting judgments to leadership; obtain specialist advice when needed.

7. Time Tracking and Accountability

• Accurately record all working hours using Hubstaff in accordance with company procedures.
• Maintain proper time entries and ensure tracked hours accurately reflect actual work performed.
• Follow established attendance, time-tracking, and reporting requirements.
• Communicate promptly with leadership regarding schedule changes, availability, or time-tracking issues.

Required Qualifications

• Demonstrated experience independently completing month-end close and preparing financial statements for a US business, with a working knowledge of US GAAP.
• Strong reconciliation and problem-solving skills, including the ability to investigate historical errors and explain proposed corrections.
• Experience with an ERP general ledger and accounting modules. Acumatica experience is strongly preferred; comparable ERP experience is acceptable with a clear learning plan.
• Strong Excel skills and experience with inventory, service, or project accounting.
• Willingness to handle daily transactions as well as closing work and communicate clearly with operations.
• Accounting degree or equivalent demonstrated experience. CPA credential is helpful but not required.
• Consistent availability during agreed US Eastern business hours, clear written communication, and reliable ownership of deadlines.
• Willingness and ability to use Hubstaff for time tracking and work activity monitoring.

What Success Looks Like

• Wastewater operations billing is completed by Tuesday; the monthly close and financial statements meet the agreed schedule.
• Balance sheet accounts have current reconciliations and supporting schedules; unresolved items have an owner and a resolution date.
• Cash forecasts and financial reports are current and useful. Accounting problems are identified early and resolved promptly.
• Working hours are accurately recorded through Hubstaff, with consistent attendance and adherence to agreed schedules.
• Demonstrates the values of agility, responsibility, continuous growth, and thankfulness.

To Apply:

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