Executive Assistant to the Director | Fast-Growing Property Investment Business

How to apply (all required)

• A 3-minute Loom video. Introduce yourself and walk through your experience with admin or coordination work and with social media. Please speak naturally and DO NOT read from a script. We're listening for how you communicate, not how polished you sound.
• An updated CV in PDF format.
• Begin your application with "Charlie EA" so we know you read to the end.
• Applications missing any of these will NOT be considered.

About us
Charlie Property is a property investment, renovation and flipping business based in Geelong, Australia. Our remote team works across Australia and the Philippines, and we're launching new ventures, including a Buyer's Agency. We celebrate difference: we want people who think openly, speak up and bring a fresh perspective.

The role
You'll be the right hand to our Director. Your job is to protect his time, keep his day organised and make sure nothing falls through the cracks, so he can focus on growing the business.

What you'll be doing

• Inbox and communication: Triage Charles's inbox and the office inbox, draft replies, flag what needs his decision, and follow up until each item is closed. Answer the business phone line.
• Calendar and daily briefings: Manage his business and personal calendar, including appointments, travel blocks and conflicting meetings. Send a short daily briefing so he knows what matters today.
• Live support: Work alongside Charles in our virtual office (body doubling), and join calls during his drive time to work through tasks together.
• Property and partner admin: Connect utilities and insurance for our properties, track settlement dates and other key deadlines, and keep money partners updated on their property's progress.
• Finance and personal admin: Maintain the bills sheet, prepare supplier bills in Xero, handle purchasing, and complete forms, registrations and bookings.
• Grants, awards and SOPs: Find government grants and business awards we qualify for and apply before they close. Document what you do in SOPs and Loom walkthroughs.

What we're looking for

• 3+ years as an Executive Assistant to a founder, director or senior leader
• Strong with numbers and detail, with experience in Xero or similar accounting software
• Excellent written and spoken English, and confidence on the phone with Australian suppliers, utility companies and partners
• Comfortable with Google Workspace, ClickUp and Slack. Using AI tools like Claude to work smarter is a big plus.
• Australian property or real estate experience is a bonus
• The right attitude: you take initiative, communicate proactively, don't need to be chased, and take feedback well. We value attitude over skill.

Hours and engagement

• This is a full-time role that starts part-time: 4 hours a day, Monday to Friday, then moves to full-time (40 hours a week) as the role grows.
• You'll work Melbourne business hours (AEST/AEDT).
• Remote, independent contractor. Every candidate completes a paid trial before any offer.