Proposal & Sales Operations Specialist

Guardian Healthcare is seeking a driven and detail-oriented Proposal & Sales Operations Specialist to support business growth through RFP/RFQ opportunities, professional proposals, and organized sales operations.

This hands-on role focuses on identifying healthcare staffing opportunities, preparing compelling submissions, and keeping our opportunity pipeline moving forward. You will work closely with our sales team to position Guardian Healthcare as a reliable staffing partner to hospitals, healthcare facilities, and government organizations.

Key Responsibilities

Identify and track relevant RFPs, RFQs, tenders, and other business opportunities.

Manage the proposal process from reviewing requirements through final submission, ensuring all deadlines and submission requirements are met.

Write, edit, and assemble proposals, capability statements, presentations, and supporting documents.

Coordinate with internal teams to gather pricing, staffing information, qualifications, and required documentation.

Maintain accurate CRM records, track opportunity stages, and organize follow-ups and deadlines.

Work with our sales team to move opportunities forward and support client acquisition.

Build and improve proposal templates, document libraries, and processes to make future submissions more efficient.

What We’re Looking For

Experience preparing RFP/RFQ responses, proposals, or tender submissions.

Strong business writing, communication, and organizational skills.

Ability to manage multiple opportunities and deadlines with close attention to detail.

Confidence working with CRM systems and creating professional documents and presentations.

A proactive approach and the ability to take ownership of tasks through completion.

Experience in healthcare staffing or government contracting is an asset.

We are looking for someone who can actively execute—find opportunities, prepare strong submissions, and help turn prospects into clients.

To apply, please submit your resume and a brief description of your proposal or RFP/RFQ experience. Redacted work samples are welcome.