Home Health Executive Assistant to the CEO (Resume and Experience Required)

Job Title: Executive Assistant to the CEO (Virtual)

Company: HomeLogic Healthcare
Location: Remote / Virtual
Employment Type: Full-Time, Monday- Friday, 9am EST- 4pm EST

About HomeLogic Healthcare

HomeLogic Healthcare is a U.S.-based pediatric home health agency providing in-home nursing and personal care services to medically fragile children. We are a mission-driven organization focused on operational excellence, accountability, and family-centered care.

Position Overview

The Virtual Executive Assistant (EA) will provide direct, high-level support to the CEO, helping manage daily operations, communications, and priorities. This role requires a proactive self-starter who can work independently, maintain strict confidentiality, and effectively support a U.S.-based healthcare executive in a fast-paced, regulated environment.

This position is ideal for an experienced VA who is highly organized, tech-savvy, detail-oriented, and comfortable taking ownership of tasks and follow-through.

Key Responsibilities
Executive & Calendar Support

Manage the CEO’s calendar, scheduling meetings across time zones

Coordinate virtual meetings, interviews, and internal check-ins

Prepare meeting agendas, notes, and action-item summaries

Track CEO tasks, deadlines, and commitments to completion

Protect the CEO’s time by prioritizing requests and communications

Communication & Administrative Support

Draft professional email s and messages on behalf of the CEO

Monitor and manage inbox communications as assigned

Serve as a communication bridge between the CEO and internal teams

Send reminders, follow-ups, and updates to ensure accountability

Operations & Workflow Support

Assist with document organization, file management, and data tracking

Support onboarding coordination (scheduling interviews, collecting documents)

Help track compliance-related documents and deadlines (training, credentials, etc.)

Maintain task trackers, SOPs, and operational checklists

Confidentiality & Compliance

Handle sensitive employee, client, and company information with discretion

Follow HIPAA and confidentiality standards (training provided)

Maintain professionalism and data security at all times

Special Projects

Assist with research, reports, and CEO-led initiatives

Support internal projects, audits, and process improvements

Help coordinate events, meetings, and internal communications

Required Qualifications

Proven experience as a Virtual Assistant or Executive Assistant

Strong organizational and time-management skills

Excellent written English and professional communication

High attention to detail and follow-through

Ability to work independently and meet deadlines

Reliable internet connection and dedicated workspace

Preferred Qualifications

Experience supporting U.S.-based executives or healthcare businesses

Familiarity with HIPAA or regulated industries

Experience with tools such as Google Workspace, Microsoft Office, Slack, Zoom, and task management platforms (ClickUp, Asana, Trello, etc.)

Comfort working across U.S. time zones

Work Expectations

Availability during core U.S. business hours (flexible based on location)

Willingness to attend scheduled virtual meetings

Timely communication and responsiveness

Ownership of assigned tasks from start to completion

What Success Looks Like in This Role

CEO’s calendar and inbox are organized and well-managed

Tasks and deadlines are tracked and completed without reminders

Communication is clear, timely, and professional

Operations feel structured, proactive, and efficient

Why Join HomeLogic Healthcare

Long-term, stable VA opportunity

Direct collaboration with the CEO

Clear expectations and structured workflows

Meaningful work supporting pediatric healthcare services