Executive Assistant + Marketing Specialist

Executive Assistant & Marketing Specialist (Remote)

About the Role
A new to the market US based energy drink company is hiring a proactive, detail-oriented Executive Assistant & Marketing Specialist. This is a hybrid role — roughly 50% administrative/executive assistant support and 50% marketing execution.

You'll act as the right hand to the owner, who personally runs marketing for this brand as well as a few other companies. That means part of this role is being a dedicated EA — staying on top of the owner (and other team members) to make sure tasks, campaigns, and deadlines actually get done, not just started.

This is a great fit for someone who is highly organized, doesn't let things fall through the cracks, and is comfortable following up — repeatedly and professionally — until something is complete.

Location & Schedule

• Location: Remote
• Employment Type: Full-time
• Schedule: Flexible hours (as long as deliverables and deadlines are met; some overlap with Eastern Standard Time may be requested for calls/check-ins)
• Compensation: $1,000–$1,400/month USD, based on experience

Key Responsibilities

Executive Assistant Duties

• Track tasks, deadlines, and open items across this brand and the owner's other companies
• Proactively follow up with the owner and other team members/contractors until tasks are actually completed — not just assigned
• Manage calendar, scheduling, and inbox organization
• Keep a running list of priorities and flag what's falling behind
• Coordinate with vendors, contractors, and other team members
• Prepare reports, summaries, and meeting notes
• Handle data entry, file organization, and general admin support
• Research tasks as needed (competitors, influencers, suppliers, trends)

Marketing Duties

• Create and schedule content across social platforms (TikTok, Instagram, etc.)
• Write and edit marketing copy (social captions, product descriptions, emails, ads)
• Support TikTok affiliate/creator marketing efforts (recruiting affiliates, managing relationships, tracking performance) — training provided if you're new to this
• Help build and manage content on Shopify and/or Lovable (product pages, storefront updates, landing pages) — training provided
• Use AI tools (Claude Code, GPT Codex, or similar) to speed up content creation, copywriting, research, and light development tasks — training provided
• Design graphics and marketing assets in Photoshop/Canva (social posts, ads, product creative)
• Monitor campaign and content performance, and report back with clear takeaways
• Stay current on marketing trends and bring new ideas to the table

Invoicing & CRM Duties

• Send and track invoices to clients, affiliates, or partners
• Follow up on outstanding/unpaid invoices until resolved
• Keep the CRM updated with accurate contact, deal, and status information
• Log new leads, contacts, and interactions into the CRM
• Monitor the CRM for tasks or follow-ups that are due and flag them proactively
• Pull basic reports from the CRM as needed (pipeline status, outstanding invoices, etc.)

Requirements

• Proven experience as an Executive Assistant, Virtual Assistant, or similar high-level admin support role
• Proven experience with social media/marketing (content creation, scheduling, community management, or campaign support)
• Excellent attention to detail — things should not slip through the cracks on your watch
• Strong follow-up skills — comfortable checking in on and chasing down tasks (including with the owner) until they're done
• Strong written and spoken English communication skills
• Highly organized, self-motivated, and able to manage multiple priorities across multiple companies
• Reliable internet connection and a quiet home office setup
• Willingness to learn new tools and platforms on the job — training will be provided

Nice to Have
(You don't need to already know all of these — we're happy to train the right person. Any existing experience with the below is a big plus.)

• Experience with TikTok affiliate/creator marketing (recruiting, managing, or supporting affiliate programs)
• Familiarity with Shopify and/or Lovable
• Comfortable using AI tools such as Claude Code, GPT Codex, or similar for tasks, content, or light development work
• Working knowledge of Photoshop and Canva
• Experience with other e-commerce or DTC brands, ideally in beverage/CPG
• Basic video editing skills (CapCut, Canva Video, etc.)
• Experience managing multiple brands/clients at once
• Familiarity with influencer/affiliate platforms (e.g., TikTok Shop, Shopify Collabs)
• Familiarity with invoicing tools (e.g., QuickBooks, Wave, Stripe Invoicing) and/or CRM platforms (e.g., HubSpot, Klaviyo, Zoho)

What We Offer

• Competitive monthly pay based on experience
• Long-term, stable remote position with room to grow
• Flexible hours
• Direct, close working relationship with the owner across multiple brands
• Opportunity to take on more ownership and responsibility over time

How to Apply
1. Your resume/CV
2. A brief cover message explaining your Executive Assistant/VA experience and your social media/marketing experience
3. Portfolio or examples of past content/campaigns you've managed (and any design, Shopify, or AI-tool experience, if applicable)
4. A short note on how you stay on top of tasks and follow up on things until they're done
5. Your availability

We look forward to hearing from you!