Technical Project Manager

About Vonazon -

Vonazon is a leading HubSpot Elite Solutions Partner and digital marketing agency headquartered in Ventura, California. We specialize in helping mid-market and enterprise organizations maximize their technology investments through HubSpot implementation, CRM architecture, integrations, automation, and strategic digital solutions.
Our team combines technical expertise, innovation, and collaboration to deliver exceptional client experiences and measurable business results.

Our Values: Diversity – Innovation – Teamwork – Quality – Passion

The Role -

Vonazon is seeking an experienced, highly organized, and technically knowledgeable HubSpot Technical Project Manager to oversee HubSpot implementation, integration, and engineering projects.

This role requires more than traditional project management experience. The ideal candidate will have hands-on experience managing HubSpot projects, a strong understanding of the HubSpot ecosystem, and the technical knowledge necessary to collaborate effectively with HubSpot Implementation Specialists, Engineers, and Solutions Consultants.
The Technical Project Manager will be responsible for coordinating project execution, managing timelines and deliverables, monitoring project budgets and resources, identifying potential risks, and ensuring projects are completed accurately, efficiently, and within scope.

Exceptional English communication skills, both verbal and written, are essential. The individual must be able to communicate clearly and professionally with U.S.-based colleagues, leadership, and clients.

We are also seeking someone who embraces artificial intelligence as a productivity tool while demonstrating critical thinking, attention to detail, and independent judgment necessary to evaluate AI-generated information before incorporating it into their work.

What You Will Do -

HubSpot Technical Project Management:
-Manage HubSpot implementation, onboarding, CRM migration, integration, automation, and engineering projects from initiation through completion.
-Develop and maintain comprehensive project plans, including timelines, milestones, deliverables, dependencies, budgets, and resource assignments.
-Demonstrate a strong working understanding of HubSpot's CRM, Marketing Hub, Sales Hub, Service Hub, and Data Hub capabilities.
-Understand technical project requirements sufficiently to coordinate implementation tasks and identify potential challenges or dependencies.
-Collaborate with HubSpot Implementation Specialists and Engineers to ensure technical requirements are understood, appropriately assigned, and executed.
-Coordinate technical project activities involving CRM configurations, workflows, data migrations, integrations, reporting, and automation.
-Ensure project deliverables align with approved scopes of work, project requirements, and established timelines.

Technical Team Collaboration & Execution:
-Work closely with HubSpot Implementation Specialists, Engineers, Solutions Consultants, and internal stakeholders to maintain alignment on project objectives.
-Translate project requirements into clearly defined tasks, deliverables, and actionable next steps.
-Facilitate internal project meetings, technical discussions, and progress reviews.
-Proactively identify project blockers, resource constraints, technical dependencies, and potential delays.
-Follow up consistently with team members to ensure tasks are progressing and commitments are met.
-Escalate technical concerns and project risks promptly to the appropriate manager or stakeholder.
-Maintain clear documentation of project decisions, changes, responsibilities, and outstanding action items.

Project Organization, Budget & Resource Management:
-Utilize ClickUp to create, organize, assign, monitor, and manage project tasks, deadlines, and deliverables.
-Maintain accurate project records, ensuring task descriptions, statuses, priorities, and assignments are consistently updated.
-Monitor project hours, budgets, and resource utilization using Timely and other internal reporting tools.
-Identify potential scope creep, budget overruns, or resource allocation concerns and escalate them proactively.
-Coordinate workload and project priorities across multiple simultaneous client engagements.
-Ensure project reporting and documentation accurately reflect current project progress and outstanding work.

Quality Assurance & Attention to Detail:
-Review project documentation, task requirements, timelines, and deliverables for completeness and accuracy.
-Ensure technical tasks include clear requirements, expectations, and acceptance criteria.
-Coordinate testing, quality assurance reviews, and stakeholder approvals before deliverables are considered complete.
-Identify inconsistencies, missing information, and potential project risks before they negatively affect project execution.
-Maintain high standards of accuracy, organization, accountability, and follow-through.
-Work with technical resources to confirm that identified issues are resolved and deliverables meet established requirements.

Artificial Intelligence & Critical Thinking:
-Demonstrate proficiency using AI-powered productivity tools to support project planning, documentation, reporting, analysis, and workflow efficiency.
-Leverage AI tools to improve productivity while maintaining ownership and accountability for the final work product.
-Apply independent critical thinking to evaluate AI-generated information for accuracy, relevance, completeness, and practical application.
-Identify potential errors, unsupported assumptions, inconsistencies, or misleading information generated by AI tools.
-Never rely solely on AI-generated recommendations or documentation without appropriate human review and validation.
-Exercise sound judgment when determining when AI is appropriate and when additional research, technical expertise, or human decision-making is required.
-Follow company policies regarding confidentiality, client information, data protection, and approved AI tools.

Communication & Stakeholder Management:
-Communicate clearly, professionally, and confidently in English, both verbally and in writing.
-Prepare well-structured business communications, project updates, meeting summaries, and status reports.
-Facilitate productive meetings with U.S.-based colleagues and technical team members.
-Communicate complex technical project information in a clear, understandable manner.
-Proactively communicate project concerns, delays, risks, and recommended next steps.
-Demonstrate strong active listening skills and the ability to ask thoughtful, relevant questions.
-Maintain professional, collaborative relationships across departments and distributed teams.

Required Qualifications:
-3–5+ years of professional project management experience, including direct experience managing HubSpot implementation or technical CRM projects.
-Demonstrated experience managing HubSpot onboarding, CRM implementation, migration, integration, or automation projects.
-Strong working knowledge of HubSpot CRM and its core hubs, functionality, and implementation processes.
-Ability to understand technical project requirements and collaborate effectively with HubSpot Implementation Specialists and Engineers.
-Experience managing multiple technical projects, deadlines, resources, and deliverables simultaneously.
-Advanced English verbal communication skills, including the ability to participate confidently in technical discussions and professional meetings.
-Excellent English business writing skills, including clear, accurate, and professional email s, project documentation, and status reports.
-Strong project organization, prioritization, problem-solving, and time-management abilities.
-Exceptional attention to detail, accountability, and follow-through.
-Proficiency using AI productivity tools with demonstrated critical thinking and independent validation of AI-generated work.
-Experience using project management software to track tasks, timelines, project progress, and team accountability.
-Ability to identify potential project risks, ask appropriate technical questions, and escalate concerns proactively.
-Experience working collaboratively with remote or internationally distributed teams.

Preferred Qualifications:
-Experience working for a HubSpot Solutions Partner or technical marketing agency.
-HubSpot certifications, particularly in implementation, CRM, integrations, or relevant HubSpot products.
-Familiarity with HubSpot APIs, integration concepts, data migration processes, and workflow automation.
-Experience using ClickUp for project management.
-Experience using Timely for time tracking, project hours, and resource utilization.
-Experience using AI tools such as ChatGPT, Microsoft Copilot, or similar platforms to improve project management efficiency.
-Familiarity with Agile, Scrum, Waterfall, or hybrid project management methodologies.
-PMP, CAPM, Scrum, or equivalent project management certification.
-Experience collaborating with U.S.-based technical teams and stakeholders.

What Success Looks Like -

A successful Technical Project Manager at Vonazon will:
Keep HubSpot implementation and engineering projects organized, on schedule, and within approved scope and budgets.
-Build strong working relationships with Implementation Specialists, Engineers, and other project stakeholders.
-Understand technical requirements well enough to anticipate challenges and facilitate effective project execution.
-Maintain accurate, organized, and up-to-date project documentation.
-Communicate proactively and professionally without requiring constant follow-up.
-Demonstrate ownership, sound judgment, and consistent attention to detail.
-Utilize AI thoughtfully to improve productivity without compromising accuracy or quality.
-Contribute to a collaborative, accountable, and results-driven technical team.

Work Environment:
This is a remote position, supporting Vonazon's U.S.-based