Transaction Coordinator/GHL Expert

About the Role

We're looking for a reliable, highly organized, and detail-oriented Real Estate Transaction Coordinator to support our Canadian real estate business.

You'll help keep transactions running smoothly, manage important communications, and ensure paperwork and deadlines are handled accurately.

This is a long-term opportunity for someone who takes initiative, loves systems and checklists, and enjoys keeping things organized.

Key Responsibilities

Transaction Coordination & Administration

Prepare and organize listing paperwork.

Manage FINTRAC documentation using ReallyTrusted.

Track deadlines, outstanding documents, and transaction details.

Maintain accurate and organized client files.

Email & Communication Management

Coordinate with mortgage brokers, lawyers, cooperating agents, and our real estate office.

Manage email s, follow-ups, and outstanding requests.

Flag urgent matters and ensure timely responses.

Marketing & Additional Support

Create Just Listed graphics using Canva templates.

Schedule LinkedIn and Google Business Profile posts through GoHighLevel (GHL).

Send birthday greetings through Facebook account.

Assist with other administrative tasks as needed.

What We're Looking For

Exceptional attention to detail and organization.

Strong written English and professional communication.

Proactive, reliable, and able to work independently.

Comfortable following processes, checklists, and deadlines.

Experience with email management and Canva.

Ability to manage confidential client information.

Bonus Experience:

Canadian real estate transaction coordination.

FINTRAC and ReallyTrusted.

GoHighLevel (GHL), including landing pages, checklists, and social media scheduling.

What We Offer

$7.00 CAD/hour, starting at 20 hours per week.

Additional hours during busy seasons.

Performance-based bonuses.

Canadian holidays off.

Training and established systems.

Long-term growth opportunity.