Real Estate Admin & Transaction Coordinator

We’re a busy Edmonton real estate team looking for a highly organized, detail-oriented admin to join our growing operation. You’ll be the central contact for agents, clients, and other parties, keeping every deal moving from contract to closing.

What you’ll be doing
Transaction coordination: manage each deal from contract to possession, including checklists, Skyslope uploads, and tracking possession dates and deadlines
Paperwork: prepare, draft, and process contracts, addendums, and disclosures
Coordination: work with agents, buyers, sellers, lawyers, lenders, and inspectors to keep files on track
Communication: send templated email s, and give timely updates to all parties
Problem-solving: spot issues early and troubleshoot them before they delay a deal
Compliance: keep transaction files accurate, complete, and in line with Alberta real estate rules and brokerage policy
CRM: add and maintain contacts
Listing support: organize photos, update partial listings in the MLS, manage showings, and coordinate with photographers
Calendar: book showings and schedule inspections, appraisals, and appointments
General admin: clear inboxes, update SOPs, and compile documents

What we’re looking for
Real estate admin or transaction coordinator experience (an advantage)
Familiarity with Alberta real estate paperwork, contracts, and closing procedures (a strong asset)
Exceptional organization and meticulous attention to detail: you catch errors before they become problems
Strong written and verbal communication: you can turn a one-line brief into a professional client email
Comfort with Google Workspace or Microsoft Office and CRM systems
Ability to work independently, multitask, and manage multiple files at once
Availability evenings and weekends as needed

To apply: complete the short application here:
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