Real Estate Admin Assistant (Virtual) — Keller Williams Agent, US Eastern Hours

Job type: Part-time, long-term. 25 hours/week to start, with room to grow.

About the role
I'm a busy Keller Williams real estate agent working Massachusetts and Rhode Island, and I need a sharp, reliable admin to run the back office so I can stay in front of clients. You will handle:

• CRM management in Follow Up Boss: updating leads, tasks, notes, and follow-up schedules
• Scheduling showings and appointments, and keeping my calendar accurate
• Transaction support: tracking contract deadlines, chasing paperwork, organizing files
• Email inbox management and drafting routine client messages
• Building and checking listing alerts in Sierra Interactive
• Data entry, list building, and online research
• Posting to social media on a schedule I give you

NON-NEGOTIABLE REQUIREMENTS — read carefully before applying

1. Hours: You MUST be available 12:00 PM – 5:00 PM Eastern Time (US), Monday to Friday. This is a fixed shift during my business hours. If you cannot work these exact hours every weekday, do not apply.
2. You must not hold another job that overlaps this shift.
3. 1+ year of experience as an admin/virtual assistant. Real estate experience is a strong plus; Follow Up Boss experience is a big plus.
4. Excellent written English — you will write email s and texts that clients read. Near-perfect grammar required.
5. Extremely detail-oriented. In real estate, a missed deadline can kill a deal and cost thousands of dollars. "Good enough" is not good enough.
6. Reliable setup: your own computer, fast stable internet, headset, and a quiet workspace. You must have a backup plan for power/internet outages and tell me what it is in your application.
7. Fast learner with tech: Google Workspace (Gmail, Calendar, Sheets, Drive) and CRMs. I will train you on my systems, but you must pick things up quickly and take notes.
8. Responsive during your shift — I expect replies within minutes, not hours, between 12–5 PM ET.

Pay
$8.50/hour, paid reliably and on time, with a performance review after 90 days. This is a long-term position for the right person, not a one-off gig.

APPLICATIONS ARE CAPPED AT 10. Only the first 10 complete applications will be reviewed — once 10 are in, this posting closes. Incomplete applications do not count toward the 10.

How to apply — applications that skip any step are deleted unread

1. Start your application message with the word ADMINSTRONG so I know you read this whole post.
2. Attach a 1-minute voice recording introducing yourself and saying why you fit this role.
3. Attach a short writing sample in English (a sample email to a client is ideal).
4. Answer these three questions in your message:

• What CRM tools have you used, and for how long?
• Confirm in your own words that you can work 12:00 PM – 5:00 PM Eastern Time, Monday to Friday.
• What is your backup plan if your power or internet goes out during your shift?

5. The strongest applicants will complete a short paid test task before a final interview.

If you're organized, honest, fast, and you want a stable long-term role with one boss who treats you well and pays on time — apply now.