HR Specialist

Role Type
Within Philippines • Contract • Part-time • Associate

Love keeping things organised and running smoothly behind the scenes? Enjoy helping people and making their experience at work a great one? Curious about digital tools and always looking for smarter, simpler ways of working? And have a soft spot for great coffee and sustainability?

If you said yes to all, then keep reading!

First up: We want this to be a great place to work – that’s our commitment to everyone on our team. It won’t always be easy, but it will be fulfilling. You’ll learn and grow, surrounded by a team that genuinely cares about our mission and about helping each other get there.

Starting with the perks!

• Fortnightly leave accruals (after passing probationary)
• PH Public Holidays converted to Annual Leave Credits
• Flexible WFH setup (this is a remote role)
• Volunteer & Training leave
• Grow with a purpose-led, sustainability-driven brand
• We’re proudly B Corp and Carbon Neutral Certified
• And yes—exceptional coffee is always included (we send you monthly supply) ☕

A little about You
You’ll be the supporting hand that keeps the HR team ticking along behind the scenes. Working closely with our HR Coordinator, you’ll support our day-to-day (BAU) HR operations – helping welcome new team members, keeping leave and HR trackers up to date, running team surveys and reviews, sending HR comms, and making sure our systems and SOPs are tidy and working smoothly.

You should be naturally organised, love a good checklist, and take pride in getting the details right. You’re comfortable with digital tools, curious about finding smarter ways of working, and someone the team can trust with confidential information. Most of all, you enjoy helping people and want every team member experiences at P&R to be a great one!

About Us
Pablo & Rusty’s is a specialty coffee roaster based in Sydney, with a mission to positively impact people and the planet through coffee. We’re one of the few coffee companies in Australia that are B Corp Certified, Carbon Neutral, and members of 1% for the Planet.

We’re a digital, design-centric, and sustainable company. Innovation drives everything we do, and we always look for ways to improve. We have high expectations of our team members and work collaboratively to achieve our goals.

👀 Are you still here?
In your cover letter, tell us your go-to coffee order and one HR or admin task you’d love to make simpler. We’ll be looking out for it!

About the Role
We are looking for a part-time HR/Administrative Assistant to join our Human Potential (HR/HP) team on a 1-year fixed-term contract. This is a support role, working closely with our HR Coordinator to help keep our business-as-usual (BAU) HR operations running smoothly. You’ll also help look after our HR processes and automations, keeping workflows, trackers and SOPs up to date and spotting ways to make things simpler for the team. This is a high-trust role, so handling confidential information with care is a must. There is potential to extend the contract beyond 1 year or transition into a permanent role, depending on business needs and performance.

Key duties and responsibilities:

• Coordinate onboarding for new team members
• Support recruitment admin such as posting job ads, coordinating interviews and drafting offer letters and contracts
• Monitor performance reviews (Quarterlies, Anniversaries, Probation)
• Help run HR activities such as Team Surveys and annual EEO training
• Maintain the leave tracker and employee benefits records
• Monitor HR inbox, respond to email s and team queries, and follow up on requests in a timely manner
• Keep employee records and trackers accurate, manage HR filing, and coordinate recurring monthly HR activities
• Help streamline and automate recurring HR tasks

Qualifications and knowledge:

• At least 1–2 years of experience in an HR, people operations or administrative support role
• Experience using Microsoft 365 (SharePoint, Outlook, Docs and Excel); familiarity or experience with Power Automate is a plus
• Experience or familiarity with Employment Hero or any similar HR tracking system
• Comfortable working with digital systems and open to exploring new tools, including AI, to help streamline everyday processes (you don’t need to be an expert, just curious and willing to learn as we go 😉)
• Strong organisation and attention to detail, with clear written and verbal English
• Able to work independently across time zones and handle sensitive information with discretion
• With your own reliable computer/laptop and stable high-speed internet, plus a backup connection and power source as needed

Work schedule
Part-time, fixed-term contract (1 year), 25 hours per week (5hrs a day, Monday to Friday), working afternoon shifts in Sydney time (AEST/AEDT).

Sounds like your cup of coffee?
Send us your resume and cover letter (please include “HR Coffee” in your subject line - attention to detail is a big part of the role 😉)