US PAYROLL ADMIN JR BOOKKEEPER

NOW HIRING A FULL TIME PAYROLL PROCESSER/ JUNIOR BOOKKEEPER

Remote / Offshore Position | US-Based Bookkeeping & Tax Firm

**REQUIRED: Minimum 2 Years of Verifiable US PAYROLL/BOOKKEEPING

We are an established US-based bookkeeping and tax firm seeking a highly experienced PAYROLL SPECIALIST, ACCOUNTING INDIVIDUAL WHO CAN HANDLE DAILY ADMIN TASKS FOR SEVERAL CLIENTS & PROCESS PAYROLL FOR OUR CLIENTS DAILY.

Our priority is finding an accountant who can REVIEW, VERIFY, IDENTIFY ERRORS, and CORRECT accounting work—not someone who only performs basic bookkeeping or data entry.

We are looking for a self-starter who takes initiative, works independently, and requires minimal supervision. While management actively monitors workflow, assignments, productivity, and deadlines through our practice management system, we expect our PAYROLL ADMIN TO take full ownership of their responsibilities without constant reminders or direction.

KEY RESPONSIBILITIES
1. Administrative tasks and able to process high volume of email s and research.
-Admin tasks for supervisor and owner.
-Admin tasks for our accounting clients.

2. US Payroll Processing

• Process weekly, biweekly, semimonthly, and monthly payroll.
• Verify employee hours, overtime, deductions, reimbursements, and payroll adjustments.
• Review payroll tax liabilities and reporting requirements.
• Handle payroll reconciliations, corrections, garnishments, and workers' compensation reporting.
• Work with Gusto, ADP, QBO and other US payroll systems.

-Year end w2 reporting.

3. US Sales Tax Reporting &Year end tax forms

• Review supporting tax documents for accuracy and completeness.

-Assist with 1099 reporting.

• Prepare California sales and use tax reports (CDTFA).
• Reconcile taxable sales, nontaxable sales, and sales tax liabilities.
• Assist with quarterly and annual tax reporting.
• Coordinate missing information and tax-related discrepancies.

4. Accounts Payable & Accounts Receivable

• Manage customer invoicing, vendor bills, and payment records.
• Review AP/AR aging reports.
• Reconcile vendor statements and customer accounts.
• Monitor outstanding balances and payment discrepancies.
• Ensure accurate financial documentation and timely billing.

5. Construction Accounting & Administrative Support

• Prepare construction billing, estimates, bids, and change orders.
• Track job costs, labor expenses, subcontractor payments, and project profitability.
• Review construction-related invoices and expense allocations.
• Assist with project billing and administrative accounting responsibilities.
• Maintain organized project records and supporting documentation.

6. Multi-Client Management & Workflow Accountability

• Independently manage multiple US business clients with competing deadlines.
• Organize and prioritize daily assignments without constant supervision.
• Proactively identify pending work, missing documentation, and approaching deadlines.
• Maintain accurate task statuses and progress updates in the firm's workflow management system.
• Complete assigned work within established deadlines and quality standards.
• Communicate proactively when issues arise rather than waiting for management to follow up.
• Take ownership of assigned client accounts from start to completion.
• Maintain strict confidentiality of client financial information.

WORK ENVIRONMENT & EXPECTATIONS

This is a remote position with structured workflow monitoring, but it is NOT a micromanaged role.

Our firm uses a practice management system to monitor assignments, progress, productivity, and deadlines. However, we expect our team members to manage their daily responsibilities independently.

The ideal candidate must:

• Be a self-starter: Take initiative and identify what needs to be done without waiting for instructions.
• Work independently: Be capable of completing complex accounting assignments with minimal supervision.
• Take ownership: Be responsible for the accuracy, completeness, and timely delivery of assigned work.
• Stay organized: Manage multiple clients, projects, and deadlines efficiently.
• Be proactive: Identify and resolve accounting issues before they become larger problems.
• Be accountable: Keep workflow statuses updated and communicate progress or delays promptly.
• Be resourceful: Research accounting questions, troubleshoot discrepancies, and recommend solutions independently.
• Accept accountability: Be comfortable working in an environment where workflow, deadlines, and work quality are regularly reviewed.

We provide clear expectations, organized workflows, and management support when needed. We do not provide constant reminders or step-by-step supervision for routine responsibilities.

REQUIRED QUALIFICATIONS — NON-NEGOTIABLE

• **Minimum 2 years of verifiable hands-on US payroll and junior accounting experience focused on US.
• Strong knowledge and practical application of US GAAP.
• Advanced proficiency in QuickBooks Online.
• Proven experience managing multiple US business clients.
• Extensive experience reviewing, correcting, and reconciling accounting records.
• Hands-on experience processing US payroll.
• Working knowledge of US tax reporting and preparation support.
• Strong AP/AR, general ledger, and financial statement preparation experience.
• Advanced Microsoft Excel skills.
• Excellent written and spoken English.
• Proven ability to work remotely, independently, and productively.
• Strong organizational skills and the ability to manage competing priorities.
• Exceptional attention to detail, accountability, and problem-solving abilities.

IMPORTANT: DO NOT APPLY IF YOU ARE NOT QUALIFIED

Please do not apply if:

• You have fewer than 2 years of actual US accounting experience.
• Your experience is limited to non-US accounting.
• You only have basic QuickBooks transaction-entry experience.
• You cannot independently reconcile accounts and review financial statements.
• You lack practical US GAAP knowledge.
• You require constant supervision, repeated reminders, or daily step-by-step instructions.
• You are uncomfortable with workflow tracking, deadline monitoring, and accountability.
• You cannot independently manage multiple clients and competing deadlines.

Applicants who do not meet the minimum requirements will not be considered.

HOW TO APPLY

Please submit your updated resume along with:

1. Total years of hands-on US accounting experience.
2. Years of QuickBooks Online experience.
3. Number and types of US business clients you have managed simultaneously.
4. Experience with US payroll, tax preparation, and California sales tax.
5. Experience reviewing and correcting other accountants' or bookkeepers' work.
6. Experience with construction accounting and job costing.
7. Experience working independently in a remote accounting position.
8. Earliest available start date.

We are seeking a dependable, experienced, long-term professional who takes initiative, works independently, catches mistakes before they become problems, and consistently delivers accurate financial reporting.

Compensation depends on qualifications and the working schedule is 9:00 am to 6:00 pm Monday through Friday US Time zone. During tax season we do work longer hours.