Full-Time Real Estate VA – Short Sale, Probate & REO

ABOUT US
Evernest Realty is a licensed real estate brokerage that helps homeowners sell in California, Nevada, Arizona, Hawaii, Florida, and Texas. We specialize in short sales, probate, and bank-owned (REO) properties. We generate our leads through Google (Google Ads, Local Services Ads, and Google Business Profile) and direct mail. We're looking for a reliable, detail-oriented assistant to grow with our team long-term. Strong work ethic matters most to us. We value someone who is dependable, takes ownership, and follows through without being reminded.

DAILY RESPONSIBILITIES

• Daily data pull: download new short sale and probate leads from our lead software, check for duplicates, scrub against the Do Not Call list, and prepare each day's mailing file
• Text and email prospects: send scheduled follow-up texts and email s using our templates, log all replies in our CRM (Follow Up Boss), and forward interested homeowners to the broker the same day
• Short sale support: request and collect seller documents, organize files, upload packages to lender portals, and follow up on file status
• Probate support: research new probate filings, find contact information for executors and attorneys, and prepare outreach lists
• REO tasks: sign up for new asset management vendor accounts, keep existing accounts updated (licenses, insurance, contact details), track deadlines, and upload documents and photos to vendor portals
• Marketing support: manage and monitor Google Ads and Google Local Services Ads campaigns, keep our Google Business Profiles updated (posts, photos, reviews, business info), and design mailers and flyers in Canva

REQUIREMENTS

• Strong work ethic: reliable, punctual, and consistent every day
• Highly organized: keeps files, tasks, and deadlines in order without reminders
• Takes ownership of tasks and follows through to completion
• Communicates proactively, especially when something is delayed or unclear
• Excellent written English
• At least 1 year of experience as a real estate virtual assistant
• Experience with a CRM (Follow Up Boss preferred) and Google Sheets/Excel
• Experience with Canva
• Experience with Google Ads, Google Local Services Ads, and Google Business Profile
• Short sale, probate, or REO experience is a big plus
• Reliable computer, fast internet, and a quiet workspace
• Available during U.S. Pacific business hours

HOW TO APPLY
Send your resume and answer these questions in your application:
1. What real estate tasks have you done, and for how long?
2. Which CRM and lead software have you used?
3. Write a short, friendly text reply to a homeowner who says: "How did you get my number?"
4. Tell us about a time you made a mistake at work. What did you do about it?
5. Share 1–2 samples of mailers or flyers you designed in Canva.

Shortlisted applicants will do a short video call and a paid one-week trial.