Australian Conveyancing Assistant (Experience in AU Conveyancing is a must)

The purpose of the Conveyancing Assistant Role is to:

1. Provide support to Practice Manager & Conveyancer
2. Assist with creating matters, file opening, data entry into Actionstep software, diarising key dates and following up tasks
3. Send out correspondence and documents as required
4. Conduct property searches and enquiries
5. Making enquiries with banks, Land Registry and/or council/water authorities
6. Assist with Revenue Office forms
7. Prepare statement of adjustments and settlement financials
8. Sending settlement notifications
9. Finalising the file for closing

ESSENTIAL DUTIES / RESPONSIBILITIES: Working closely with the Conveyancer /Practice Manager , you will be assisting the Conveyancing Practice team to manage Conveyancing files.

DUTIES KEY PERFORMANCE INDICATORS (KPIs)

• Assist to manage conveyancing files
• Draft letters and email s
• Conduct searches, property enquiries
• Making enquiries with banks, land titles office and/or council/water authorities
• Assist with schedule and preparation of settlements
• Assist with drafting of settlement related documents
• Assist with preparation of Revenue Office forms
• Schedule reminders for clients and Practice Manager/Conveyancer
• Providing support to Practice Managers and Conveyancers

Performance against the following metrics:

1. Successful settlement of the matters by the due date
2. Customer reviews
3. Timeliness to perform tasks

Must have:

• 2 year minimum experience in a similar role
• Experience with paralegal, legal clerical work
• High energy and great time management
• Advanced communication skills
• Ability to quickly adapt to change
• Ability to work well as part of a team ad follow instructions
• Great attention to detail
• Experience with Microsoft Outlook, Word and Excel
• Ability to multitask to manage various tasks in an organised and coherent manner.

Acknowledgement:
The above are not intended to be all inclusive and may include additional responsibilities as required and assigned.