Marketing & Executive Assistant

Marketing & Executive Assistant
RJR Maintenance & Management

Position Type: Full-Time, Remote Virtual Assistant
Schedule: Monday through Friday, 8:00 AM to 5:00 PM Central Time
Compensation: $7.00 per hour
Reports To: Director of Marketing & Business Development

Position Overview

RJR Maintenance & Management is seeking a creative, highly organized, and proactive Marketing & Executive Assistant to work directly with our Director of Marketing & Business Development.

This position combines creative marketing execution, digital advertising, content creation, campaign coordination, and personal executive assistance.

The ideal candidate enjoys creating engaging content, has a strong eye for design, understands social media trends, and thrives in a fast-paced environment with changing priorities.

We are looking for someone who can take an idea and help bring it to life, while also providing dependable daily support to the Director.

Primary Responsibilities
1. Advertising & Digital Marketing

• Create eye-catching advertisements for rental properties, company services, events, and promotional campaigns.
• Design digital advertisements for Facebook , Instagram, Google, and other applicable platforms.
• Assist with setting up, organizing, and monitoring paid advertising campaigns.
• Prepare multiple advertising variations for testing different graphics, headlines, and messaging.
• Coordinate advertising schedules, promotions, and campaign launches.
• Research advertising trends, competitor campaigns, and creative opportunities.
• Monitor basic campaign performance, including engagement, clicks, leads, and reach.
• Recommend improvements to advertisements based on performance.
• Ensure advertisements follow company branding and messaging guidelines.

2. Content Creation & Graphic Design

• Design professional social media graphics, flyers, brochures, promotional materials, and digital advertisements.
• Create short-form videos, Reels, and other engaging content.
• Edit videos using tools such as Canva, CapCut, or similar platforms.
• Develop content from photos, videos, ideas, and information provided by the Director.
• Repurpose existing content into multiple formats for different platforms.
• Create seasonal, holiday, promotional, and community-focused content.
• Assist with writing captions, headlines, and engaging marketing copy.
• Maintain consistent visual branding across all marketing materials.
• Organize photos, videos, graphics, and other creative assets.

3. Marketing Campaign Assistance

• Assist the Director with planning, preparing, and executing marketing campaigns.
• Turn campaign concepts into organized tasks, timelines, and deliverables.
• Prepare graphics, advertisements, email s, and promotional content for campaigns.
• Coordinate content calendars and campaign publishing schedules.
• Track campaign deadlines and ensure materials are ready for launch.
• Assist with company promotions, resident events, community outreach, and special projects.
• Research creative campaign ideas and marketing opportunities.
• Help evaluate campaign results and identify opportunities for improvement.

4. Social Media Management

• Assist with managing company social media accounts.
• Draft, organize, and schedule social media posts.
• Maintain an organized social media content calendar.
• Monitor relevant trends, sounds, and content formats.
• Help develop creative and engaging social media concepts.
• Assist with monitoring comments, messages, and engagement.
• Maintain consistent posting schedules.
• Identify opportunities to increase brand awareness and audience engagement.

5. Personal & Executive Assistant Support

• Assist the Director with managing daily schedules, appointments, meetings, and reminders.
• Maintain organized task lists and help prioritize daily responsibilities.
• Monitor assigned email inboxes, organize messages, and flag important communications.
• Draft email s, messages, and correspondence for review.
• Assist with scheduling meetings, coordinating appointments, and preparing agendas.
• Conduct research and gather information for business and personal projects.
• Organize documents, files, folders, and digital resources.
• Track deadlines, follow-ups, and outstanding assignments.
• Assist with travel planning, reservations, and event coordination as requested.
• Help manage miscellaneous administrative and personal tasks delegated by the Director.
• Provide proactive reminders and follow-up on unfinished projects.
• Maintain strict confidentiality regarding company and personal information.

6. Special Projects & Creative Support

• Assist with event planning, promotional campaigns, and company initiatives.
• Prepare presentations, proposals, and branded documents.
• Research vendors, products, services, and creative resources.
• Coordinate printing, promotional materials, and marketing orders.
• Assist with website content and updates.
• Support additional creative or administrative projects as assigned.

Ideal Qualifications

• Property management or Real Estate knowledge

Previous experience as a Marketing Assistant, Social Media Assistant, Executive Assistant, or Virtual Assistant.

• Strong graphic design skills, particularly using Canva.
• Experience with short-form video editing and content creation.
• Familiarity with Facebook , Instagram, TikTok, and digital advertising platforms.
• Strong written and verbal English communication skills.
• Excellent organizational and time-management skills.
• Ability to manage multiple projects and shifting priorities.
• Strong attention to detail and an eye for professional, attractive design.
• Comfortable learning new software and digital tools.
• Ability to work independently and take initiative.
• Experience supporting executives or business owners is preferred.
• Familiarity with Meta Business Suite, Google Workspace, and Microsoft Office is a plus.

What Success Looks Like

The successful Marketing & Executive Assistant will:

• Consistently produce attractive, professional, and engaging marketing content.
• Help turn marketing ideas into completed campaigns and advertisements.
• Maintain organized content calendars and advertising schedules.
• Reduce the Director's daily administrative workload.
• Anticipate upcoming deadlines and provide proactive reminders.
• Demonstrate creativity, initiative, and strong attention to detail.
• Communicate effectively and consistently.
• Take ownership of assigned projects and follow them through to completion.

Working Relationship

The Director of Marketing & Business Development will provide overall creative direction, marketing strategy, campaign goals, and final approvals.

The Marketing & Executive Assistant will focus on executing those ideas, creating content, organizing projects, preparing advertisements, and providing daily administrative and personal assistance.

The goal of this position is to allow the Director to focus on strategy, relationships, and business growth while the Assistant manages much of the creative production and day-to-day coordination.