Executive Assistant & Accounts Receivable Specialist

Executive Assistant & Accounts Receivable Specialist
Location: Remote – Philippines
Employment: Full-time
Working Hours: Monday to Friday, Luxembourg business hours

About the Position
We are establishing a financial services business specializing in Accounts Receivable (AR) management for SMEs that do not have their own AR department or sufficient resources to manage unpaid invoices.
We are looking for an experienced and proactive Executive Assistant & Accounts Receivable Specialist to work directly with the business owner.
This is a combined position involving financial administration, AR management and business support. We need someone who understands the actual Accounts Receivable process and can assist with the daily operation and development of the company.
The ideal candidate will become a trusted right-hand person, capable of working independently, taking responsibility and contributing ideas.

Main Responsibilities
Accounts Receivable & Credit Control
Monitor outstanding and overdue invoices.
Manage payment reminders and follow-up schedules.
Contact customers regarding overdue payments when required.
Record customer conversations, payment promises and invoice disputes.
Maintain and update accounts receivable ageing reports.
Monitor outstanding cases and identify accounts requiring further action.
Prepare customer account summaries and recommendations.
Assist with preparing cases for escalation to collection agencies.
Business & Executive Support

Provide direct administrative and operational support to the business owner.
Organise daily activities, priorities and follow-ups.
Manage email s, correspondence and business documentation.
Maintain customer records, spreadsheets and databases.
Research companies, services and business opportunities.
Prepare reports and business documents.
Coordinate tasks and monitor ongoing projects.
Identify opportunities to improve and automate business processes.

Who We Are Looking For
Proven experience in Accounts Receivable, credit control or debt collection.
Good understanding of invoicing, overdue payments and collection procedures.
Experience with ageing reports and customer account reconciliation.
Excellent Microsoft Excel and spreadsheet skills.
Experience with accounting software and CRM systems.
Previous experience as an Executive Assistant, Personal Assistant or Senior Virtual Assistant is an advantage.
Excellent written and spoken English.
Strong organizational and analytical skills.
Ability to work independently and solve problems.
Proactive attitude, initiative and good judgement.
Discretion when handling confidential financial information.
Working Relationship
We are looking for someone interested in growing with the company and becoming a trusted right-hand person.

You will work directly with the business owner, helping manage the AR operations, organize the business and develop better working processes.
We value someone who thinks ahead, identifies problems, suggests solutions and takes ownership rather than simply waiting for instructions.
Experience with automation and improving financial processes is an advantage.

Salary & Performance
The starting salary will be based on experience and qualifications. Salary increases will be considered based on performance, reliability, level of responsibility and contribution to the growth of the business.
We believe in rewarding good performance and offering opportunities for professional and financial growth as the company expands.

Working Hours – Important
Monday to Friday during Luxembourg business hours.

How to Apply
Please provide:
Your experience in Accounts Receivable, credit control or debt collection.
Your experience managing overdue invoices and customer follow-ups.
Your knowledge of ageing reports and account reconciliation.
Your Excel and accounting software skills.
Your experience as an Executive or Virtual Assistant.
Examples of responsibilities you have managed independently.
Confirmation that you can work in Luxembourg business hours.