Listings & Admin Support VA — Part-Time

WebDone is a UK website and marketing agency supporting small businesses. We’re hiring a reliable, detail-oriented VA to help with business directory listings and routine admin.

This is a part-time role, initially 5–10 hours per week. You’ll report to our operations coordinator, who will provide instructions, training and feedback.

MAIN RESPONSIBILITIES

• Create and update business directory listings using approved business information.
• Enter names, addresses, phone numbers, website links, descriptions, opening hours and images accurately.
• Check for existing listings before creating new ones.
• Record listing URLs, submission dates, verification requirements and progress in our tracking spreadsheet.
• Flag duplicates, conflicting information and verification problems.
• Complete routine spreadsheet updates, data entry, file organisation and other documented admin tasks.

WHAT WE’RE LOOKING FOR

• Excellent attention to detail.
• Confidence using browsers, online forms and Google Sheets.
• Ability to follow written instructions and screen-recorded demonstrations.
• Efficient computer use, including keyboard shortcuts and working across multiple tabs.
• Good written English and clear communication.
• Reliable internet and access to your own computer.
• Willingness to ask questions when information is missing or unclear.

Experience with business directories, citation building or local SEO is helpful, but we can train someone who demonstrates accuracy and an ability to learn.

HOW WE WORK

We provide the business information, approved directory list, tracking sheet and instructions.

Accuracy comes first. You must check your work, keep records up to date and flag issues rather than guess. You will not be expected to develop SEO strategy or manage clients.

Please do not change supplied business information, purchase directory upgrades or create duplicate listings without approval.

HOURS AND PAY

• Initially 5–10 hours per week, agreed in advance.
• $3–$4 USD per hour, depending on relevant experience and demonstrated accuracy.
• Flexible working hours, with agreed check-ins with your coordinator.
• Potential for additional hours as workload grows.
• Payment via Wise or bank transfer against an invoice.

HIRING PROCESS

Shortlisted applicants will complete a small paid practical task. Successful applicants may then be invited to a paid trial before an ongoing appointment.

The scope, rate and hours will be agreed before paid work begins.

HOW TO APPLY

Use the subject line “WebDone Listings VA” and include:

1. Your relevant experience with directory listings, data entry or admin.
2. Your requested hourly rate within the advertised range.
3. Your weekly availability and earliest start date.
4. The spreadsheet tools you are comfortable using.
5. Two keyboard shortcuts you regularly use and what you use them for.
6. A short answer to this question: You find an existing listing with a different phone number from the approved information sheet. What would you do?

Please keep your application concise and specific to this role.