Executive Assistant (Speaker Booking)

Job Summary:
We are seeking a polished Executive Assistant to run the booking side of a busy public figure's calendar. You will respond to inbound speaking and collaboration requests, negotiate terms, and follow every deal through to a confirmed booking. This role suits someone with strong English, sound judgment, and a long-term mindset.

Key Responsibilities:

• Review and respond to inbound speaking and video collaboration inquiries
• Negotiate engagements within our existing rate structure
• Send contract templates and follow up until bookings are confirmed
• Plan the calendar around international travel and tours
• Manage email correspondence on the executive's behalf, using AI tools to draft replies
• Arrange media appearances and interviews
• Help build a pitch deck for a nonprofit initiative
• Submit correction requests for an online reference page following the platform's conflict-of-interest process
• Assist with negotiations for a marketing agency partnership

Mandatory Skills:

• Excellent written and spoken English
• Negotiation and client relations experience
• Professional, discreet representation of a public figure
• Strong email , calendar, and travel coordination skills
• Comfort using AI tools for drafting
• Proactive, self-directed, and dependable
• Reliable, detail-oriented, and able to work independently
• Strong communication skills

Preferred Skills:

• Background in speaker booking, events, or talent management
• Experience with contracts and booking confirmations
• Pitch deck or presentation support experience
• Media and PR coordination experience
• Ability to manage multiple projects simultaneously
• Looking for a long-term position

Why Join Us:
Work directly with a well-known public figure and take real ownership of a high-impact function. You will be trusted, given room to grow, and part of a long-term working relationship.