Senior Virtual Assistant | Executive Assistant & Operations Specialist | 3+ Years

We are hiring a highly experienced Senior Virtual Assistant to support US-based business operations, executives, and internal teams.

This is a senior-level position and is NOT suitable for beginners or entry-level applicants.

You will provide high-level administrative, executive, and operational support while helping ensure that day-to-day business activities are organized, efficient, and completed on time.

The ideal candidate is proactive, highly organized, detail-oriented, resourceful, and capable of managing multiple priorities with minimal supervision.

KEY RESPONSIBILITIES

Executive & Administrative Support

• Manage calendars, scheduling, meetings, and appointments
• Coordinate executive schedules and priorities
• Manage email inboxes, filtering, organization, and professional responses
• Prepare documents, reports, presentations, and other business materials
• Organize files, documentation, and internal resources
• Assist with travel planning, meeting preparation, and other executive support tasks as needed

Operations & Business Support

• Support daily operational workflows and business processes
• Coordinate tasks and follow up with internal team members
• Assist with project coordination and task tracking
• Maintain and improve internal systems and processes
• Create, organize, and maintain SOPs and process documentation
• Conduct online research and provide accurate summaries and recommendations
• Track deadlines, deliverables, and outstanding action items
• Help identify operational issues and proactively recommend solutions

CRM & Data Management

• Maintain and update CRM systems and internal databases
• Keep customer, client, and business information accurate and organized
• Perform data entry and quality checks
• Track activities, follow-ups, and business processes within company systems
• Assist with reporting and maintaining operational records

Communication & Coordination

• Communicate professionally with internal teams, clients, vendors, and other stakeholders
• Follow up on tasks and ensure deadlines are met
• Coordinate information between different departments and team members
• Handle confidential and sensitive business information with professionalism and discretion

STRICT REQUIREMENTS — NON-NEGOTIABLE

Please do not apply if you do not meet the requirements below.

• 3+ years of professional experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, Operations Assistant, or similar role
• Proven experience supporting US-based or international clients
• Strong professional-level English communication skills
• Excellent written English with the ability to write clear, professional email s
• Advanced proficiency with Google Workspace, including:
• Google Docs
• Google Sheets
• Google Calendar
• Gmail
• Google Drive
• Demonstrated ability to manage multiple priorities, deadlines, and responsibilities independently
• Strong organizational and time-management skills
• Excellent attention to detail
• Strong problem-solving and critical-thinking skills
• Ability to work independently with minimal supervision
• Reliable internet connection and professional work-from-home setup
• Ability to work consistently during US business hours
• Must demonstrate consistent On Time, Online, On Task work habits

PREFERRED QUALIFICATIONS

Candidates with the following experience will be strongly preferred:

• Experience supporting executives, founders, CEOs, or business owners
• Executive Assistant or Senior VA experience
• Experience working with US-based companies or agencies
• Experience with project management tools such as Asana, ClickUp, Trello, or similar platforms
• Experience with CRM platforms
• Experience managing operational workflows
• Experience creating and maintaining SOPs
• Background working with agencies, SaaS companies, service-based businesses, or other fast-paced organizations
• Experience coordinating remote teams
• Experience handling confidential business information
• Strong ability to identify problems and take initiative without being asked

WHAT WE ARE LOOKING FOR

We are looking for an experienced professional who can take ownership of their responsibilities rather than waiting for constant instructions.

The ideal candidate is:

• Highly experienced — You have several years of real-world experience supporting businesses or executives.
• Proactive — You identify what needs to be done and take action.
• Highly organized — You can manage multiple projects, deadlines, and priorities without losing track of details.
• Detail-oriented — You catch mistakes before they become problems.
• Independent — You can complete tasks with minimal supervision.
• Resourceful — You know how to research, troubleshoot, and find solutions.
• Professional — You communicate clearly and represent the company well.
• Reliable — You consistently show up on time and follow your assigned schedule.
• Execution-focused — When something is assigned, you get it done accurately and on time.

WORK SETUP

• Remote / Work From Home
• Full-Time
• US Business Hours
• Long-term opportunity
• Opportunity for growth into Operations, Executive Support, or Leadership responsibilities
• Competitive compensation based on experience and qualifications

HOW TO APPLY

Please submit the following:

1. Your updated resume
2. A brief summary of your 3+ years of VA, Executive Assistant, Administrative, or Operations experience
3. The types of US-based clients, executives, or businesses you have supported
4. The tools and software you have experience using
5. Your expected hourly rate
6. Your availability to work US business hours

IMPORTANT: In your application, please state your total number of years of professional VA/Executive Assistant experience and briefly describe your most recent role.

We are looking for a long-term, experienced professional, not an entry-level VA. Applicants who do not meet the minimum experience requirements may not be considered.