Executive Assistant to the Founder

Philippines-based - Remote - Full-time
Monday-Friday, 9am-5pm. Schedule follows the US Eastern time zone (overnight in the Philippines).
$1,200-$1,600 USD/month based on experience, plus 13th-month pay prorated for time worked during the calendar year.

I run ---------- , a premium domain name brokerage with a few independent business units, and I'm launching another company. I need an experienced EA to take work off my plate and keep things moving so nothing depends on me remembering it.

WHAT YOU'LL DO

• Gmail: prioritize inquiries, draft replies that match each sender's tone for my review, alert me by WhatsApp when an important opportunity arrives, and track outstanding commitments.
• Manage my calendar, protected work blocks, meetings, travel, and conferences.
• Help me plan and block time on my calendar for video shoots and website development to launch the new company.
• Handle business and some personal administration: documents, forms, and appointments; no purchasing or money transfers.
• Coordinate part-time specialists (WordPress, SEO, video editing) and keep their work on schedule. For the right person, this grows into managing a small team.
• Document recurring work and identify opportunities for AI or automation.
• Provide a short daily update: done, stuck, next.

WHAT YOU BRING

• 5+ years supporting a founder or executive remotely.
• Strong written and spoken English, including experience with telephone support.
• Practical curiosity, initiative, and discretion: you investigate unfamiliar tasks, ask focused questions, and keep work moving when instructions are incomplete.
• Detail-oriented: you catch the wrong date, the missing attachment, and the typo before I do.
• A finisher who brings structure: you track open loops, follow through, and calmly flag competing priorities. Respectful pushback is welcome.
• Confidence with Gmail, Google Calendar, Sheets, Docs, Drive, WhatsApp, and Meet/Zoom.
• Experience using AI like ChatGPT, Claude, Gemini, or Grok for real work and checking results.
• WordPress, Obsidian, and DocuSign/SignNow experience a plus.

COMMUNICATION AND SELECTION

WhatsApp for text and voice during agreed working hours. We communicate directly and use first names. Please call me David. Reliable internet and a backup connection required.

Paid practical exercise for shortlisted applicants, then a paid trial. NDA required. Long-term opportunity for the right person.

Pay and time off: paid on the 15th and 30th of each month, 10 paid days off per year plus Philippine holidays or alternate days by agreement, a $25/month internet and power stipend, and a compensation review at 6 months.

TO APPLY

Use the subject line "Founder EA" and include:

• Your resume or LinkedIn profile, expected monthly compensation, availability, and current client commitments. This is a dedicated role: existing commitments must end before you start; no other clients while in this role.
• Who you supported longest and three responsibilities you took off their plate.
• One real AI-assisted task, the prompt or a description of the agent you used, and how you checked the result.
• Something you recently taught yourself without being asked: what sparked your interest, what you tried, and what happened.
• A 1-2 minute voice introduction. Final interviews will be live on video.