Administrator / Executive Assistant

AZ Holdings Australia is an Australian business based in New South Wales (NSW), Australia. We are looking for a reliable, organised, and detail-oriented Workplace Administrator / Executive Assistant to join our team remotely from the Philippines.

The ideal candidate has experience in general administration, Xero accounting software, bank reconciliations, and providing personal or executive assistant support. We need someone who can work independently, communicate professionally in English, manage multiple responsibilities, and help keep our daily business operations running smoothly.

KEY RESPONSIBILITIES

1. Bookkeeping & Financial Administration

-Use Xero for day-to-day bookkeeping and financial administration.
-Perform bank reconciliations and assist with account reconciliation.
-Maintain accurate financial records, invoices, receipts, and expense reports.
-Assist with accounts payable and receivable.
-Monitor payments, follow up on outstanding invoices, and maintain organised financial documentation.
-Assist in preparing basic financial reports and records for management.

2. General Office Administration

-Handle daily administrative tasks and maintain organised digital files and records.
-Manage email s, correspondence, documents, and data entry.
-Prepare reports, spreadsheets, forms, and other business documents.
-Assist with internal processes and ensure administrative tasks are completed accurately and on time.

3. Executive & Personal Assistant Support

-Manage calendars, appointments, reminders, and meeting schedules.
-Assist with travel arrangements, bookings, and other coordination tasks when required.
-Handle confidential business information with professionalism and discretion.
-Follow up on outstanding tasks, deadlines, and action items.
-Proactively identify tasks that need attention and help management stay organised.

4. Communication & Coordination

-Communicate professionally with clients, team members, and business partners.
-Draft and respond to email s and written correspondence in clear, professional English.
-Make phone calls when necessary and communicate confidently in spoken English.

REQUIREMENTS & QUALIFICATIONS

*Proven experience in administration, bookkeeping, and/or executive or personal assistant roles.
*Practical experience using Xero, particularly for bookkeeping and bank reconciliations.
*Excellent written and spoken English communication skills.
*Strong organisational and time-management skills.
*High attention to detail and accuracy.
*Proficiency in Microsoft Office or Google Workspace, particularly spreadsheets, documents, and email .
*Ability to manage multiple tasks, prioritise deadlines, and work independently.
*Reliable internet connection and a suitable home-based working environment.
*Trustworthy, proactive, resourceful, and comfortable handling confidential information.

PREFERRED QUALIFICATIONS

*Previous experience working remotely for an Australian business.
*Familiarity with Australian business administration and bookkeeping practices.
*Experience supporting business owners, directors, or senior executives.
*Experience with task management tools, cloud-based systems, and digital filing systems.

POSITION DETAILS

Job Title: Workplace Administrator / Executive Assistant
Company: AZ Holdings Australia
Location: Remote Work (Philippines)
Employment Type: Full-Time
Salary: ₱42,000–₱50,000 per month, depending on experience and qualifications
Working Hours: Must be able to work in alignment with Australian business hours in NSW

HOW TO APPLY

1. Your updated CV or résumé.
2. A brief introduction outlining your relevant experience in administration, Xero, bank reconciliations, and executive or personal assistant work.
3. A summary of the Xero tasks you have personally handled.
4. Your expected monthly salary and availability to start.
5. Your experience working with Australian clients or businesses, if applicable.

Start your reply with the word "XERO" so I know you read the whole ad.

All applicants must state the amount of years experience they have. Applications without the code word or without the answers to at least questions 1-4 will not be reviewed.