Hiring: Real Estate Virtual Assistant – Digital Marketing, CRM & AI Specialist

Hiring: Real Estate Virtual Assistant – Digital Marketing, CRM & AI Specialist

Industry: Real Estate | Las Vegas, Nevada, USA
Position: Virtual Assistant – Marketing, CRM Management & Lead Follow-Up

About Me

I'm a REALTOR® based in Las Vegas, Nevada, specializing in luxury homes, high-rise condominiums, residential real estate, and relocation services.

I'm looking for a highly skilled, organized, creative, and tech-savvy Virtual Assistant who can help me grow my real estate business by managing my digital marketing, website, social media, CRM, and lead follow-up systems.

I'm not looking for someone who simply completes assigned tasks. I'm looking for someone who takes initiative, understands marketing strategies, pays attention to details, and can help me build an organized, efficient, and consistent business.

Key Responsibilities

1. Real Estate Listing Marketing

• Create and manage marketing campaigns for new listings, coming-soon properties, open houses, price improvements, and sold properties.
• Design professional flyers, social media graphics, brochures, and email marketing materials.
• Create marketing content that reflects a luxury real estate brand.
• Help ensure consistent branding and accurate property information across all platforms.

2. Social Media Management & Video Editing

• Manage and schedule content across Instagram, Facebook , YouTube, TikTok, LinkedIn, and other relevant platforms.
• Edit short-form videos, Instagram Reels, YouTube Shorts, and long-form YouTube videos.
• Add captions, subtitles, transitions, music, and professional graphics to videos.
• Create engaging thumbnails and social media covers.
• Write SEO-friendly captions, descriptions, hashtags, and calls to action.
• Maintain an organized monthly content calendar.
• Schedule posts consistently and monitor basic performance metrics.

3. Website Management, Blogging & SEO

• Update and maintain my real estate website.
• Create and update property listing pages.
• Write and publish SEO-optimized blogs about Las Vegas and Henderson real estate, luxury homes, market trends, relocation, and community information.
• Understand SEO, keywords, internal linking, and content optimization.
• Have knowledge of AI search optimization (AEO) and how to make content more discoverable on Google and AI-powered search platforms.
• Keep website content accurate, professional, and updated.

4. CRM Management & Lead Organization – VERY IMPORTANT

CRM management will be one of your most important responsibilities.

• Enter, organize, and maintain all leads and contacts in the CRM.
• Properly categorize leads based on their source, property interests, location, motivation, and transaction type.
• Assign leads to the correct pipeline, stage, and category.
• Manage buyer, seller, expired listing, FSBO, relocation, and short-sale leads.
• Enter and organize short-sale property information, homeowner details, and follow-up history.
• Maintain accurate notes, tags, activities, and follow-up reminders.
• Set up and manage automated email campaigns, drip campaigns, and lead-nurturing workflows.
• Follow up with leads through approved email , text, or other communication channels.
• Identify leads who are ready to speak with me and notify me promptly.
• Keep the CRM clean, organized, and consistently updated.
• Provide regular reports on new leads, follow-up activities, and pipeline progress.

5. AI Tools & Automation

• Be highly familiar with ChatGPT and other AI tools for content writing, marketing, video editing, research, and workflow automation.
• Use AI to improve productivity while ensuring all content sounds natural, professional, and authentic.
• Research and recommend tools or automation opportunities that save time.
• Help build repeatable systems and processes for marketing and lead management.

Required Skills & Qualifications

• Previous experience working as a Real Estate Virtual Assistant, preferably with U.S.-based real estate agents.
• Excellent written and spoken English.
• Strong experience managing CRM systems, contact databases, pipelines, and automated follow-ups.
• Advanced knowledge of social media platforms and scheduling tools.
• Strong video editing skills using tools such as CapCut, Adobe Premiere Pro, Descript, or similar platforms.
• Experience using Canva for professional marketing materials.
• Strong understanding of SEO, blog writing, and website content management.
• Familiarity with ChatGPT and other AI-powered marketing and productivity tools.
• Ability to multitask, prioritize work, and meet deadlines.
• Extremely organized, detail-oriented, dependable, and proactive.
• Comfortable learning new systems and following standard operating procedures.

Preferred Experience

• U.S. real estate marketing and CRM workflows.
• Short-sale lead management.
• Real estate email marketing and automated campaigns.
• YouTube channel management and optimization.
• Website management through WordPress or similar platforms.
• Experience with Metricool, Homebot, and real estate CRM systems.

What I'm Looking For

I want someone who:

• Takes ownership of their responsibilities.
• Can work independently without constant supervision.
• Is creative and understands how to market luxury real estate.
• Is extremely organized when managing hundreds of leads and follow-up tasks.
• Can manage multiple projects at the same time.
• Is willing to learn, improve, and grow with my business.
• Understands confidentiality and handles client information responsibly.

How to Apply

Please submit the following:

1. Your resume and a short introduction about your previous experience.
2. Examples of real estate social media content, graphics, and videos you have edited.
3. Links to websites or blogs you have worked on.
4. The CRM systems you have used and your experience managing pipelines, tags, automations, and lead follow-up.
5. A list of AI tools you regularly use.
6. Your experience working with U.S. real estate agents.
7. Your expected hourly rate and availability.

Important: Please begin your application with the words "Las Vegas Real Estate VA" so I know you've read the entire job description.

I'm looking for a long-term team member who wants to grow with my business, not just someone looking for a temporary project.