Bookeeper / billing specialist

Job Title
Staff Accountant (QuickBooks)

Employment Type
Full-Time (40 hours per week)

Location
Remote – Philippines

Compensation
USD $4–$6 per hour (approximately $800–$1,100 per month, depending on experience)

Role Overview
We are seeking a detail-oriented Staff Accountant with hands-on experience using QuickBooks to support day-to-day accounting operations. This role is responsible for transactional accounting, reconciliations, invoice review, and maintaining accurate financial records. The position includes auditing vendor invoices—primarily from hospitals—to ensure accuracy and compliance before billing sponsors.

This is a long-term, full-time role within a growing finance team, offering stability and process-driven work.

Key Responsibilities
Vendor Invoice Review & Audit (Critical Function)
Review and audit vendor invoices (primarily hospitals) for accuracy, completeness, and compliance with contractual or sponsor requirements

Verify billed amounts against supporting documentation, rates, and services rendered

Identify discrepancies, duplicates, or errors and escalate issues for resolution

Prepare and organize approved vendor invoices for sponsor billing

Accounts Receivable (AR)
Prepare and issue sponsor and client invoices in QuickBooks

Bill sponsors based on approved and audited vendor invoices

Apply customer payments accurately and timely

Track client deposits, prepayments, and retainers

Monitor outstanding AR balances and flag past-due accounts

Accounts Payable (AP)
Enter vendor bills and expenses into QuickBooks

Track approval status of vendor invoices

Prepare payment schedules and record vendor payments

Ensure proper expense coding and documentation

Reconciliations
Perform monthly bank account reconciliations

Reconcile credit card statements and resolve discrepancies

Investigate and correct transaction variances

General Accounting & Controls
Maintain accurate, well-organized financial records

Ensure transactions are coded correctly and consistently

Support month-end close activities as assigned

Follow established accounting procedures, audit trails, and internal controls

Required Qualifications
2+ years of accounting or bookkeeping experience

Strong working knowledge of QuickBooks (Online or Desktop)

Experience with:

Accounts Receivable and sponsor/client billing

Accounts Payable and vendor invoice processing

Auditing or reviewing vendor invoices for accuracy

Bank and credit card reconciliations

Client deposits and prepayments

High attention to detail and strong analytical skills

Ability to follow documented processes and checklists

Reliable internet connection and ability to work full-time

Preferred Qualifications
Experience auditing invoices from hospitals, healthcare providers, or large institutions

Experience supporting U.S.-based companies

Familiarity with billing sponsors, reimbursements, or pass-through costs

Exposure to healthcare, clinical research, or regulated environments

Work Style & Expectations
Detail-oriented and process-driven

Clear written communication in English

Proactive in identifying billing issues or discrepancies

Comfortable working with structured approval workflows and documentation

Able to work independently in a remote environment

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