Doctor Virtual Assistant

Job Description

We are seeking a highly organized, detail-oriented Virtual Physician to help manage patient charts, review medical records, and ensure patients are fully prepared for their upcoming procedures.

The ideal candidate will have a strong medical background, excellent attention to detail, and experience reviewing medical records, laboratory results, and diagnostic imaging reports.
Your primary responsibility will be to review every patient's chart to ensure all required documentation, testing, and pre-procedure requirements are completed and accurate.

Key Responsibilities

1. Patient Chart Review & Quality Assurance

Review patient charts thoroughly to ensure all required information is present and accurate.
Verify that patients have completed the appropriate laboratory testing and X-rays for their scheduled procedures.
Review lab results, including CBC, BMP, PT/INR, and kidney function tests, according to established protocols.
Verify that X-rays and other diagnostic imaging reports are available and within the required timeframes.
Identify missing, outdated, or incomplete medical records.
Review medical histories, medications, allergies, and relevant clinical documentation.
Flag abnormal results or potential concerns for review by the physician or licensed clinical team.
Ensure every patient chart is complete and ready for physician review before the scheduled procedure.

2. Patient Communication & Follow-Up

Contact patients to confirm that required laboratory testing and imaging have been completed.
Notify patients when their pre-procedure requirements have been completed and reviewed by the appropriate clinical team.
Follow up with patients who have missing laboratory results, X-rays, or medical documentation.
Assist patients with obtaining outstanding records and completing required testing.
Answer general questions about appointment preparation and scheduling.
Escalate medical questions or concerns to the appropriate licensed healthcare professional.

3. Procedure Readiness & Scheduling Support

Review upcoming procedure schedules to ensure patients are prepared.
Maintain an organized tracking system for patients with completed versus outstanding requirements.
Coordinate with physicians, nurse practitioners, nurses, and scheduling staff.
Identify potential issues that could delay or cancel a procedure.
Provide daily updates on patient readiness and outstanding tasks.

Qualifications
Previous experience as a Medical Assistant, Virtual Medical Assistant, Medical Scribe, or Clinical Coordinator.
Strong understanding of medical terminology, laboratory testing, and medical documentation.
Experience reviewing patient charts and working with electronic medical records (EMRs).
Ability to identify missing documentation and recognize results that require clinical escalation.
Excellent communication skills and professional phone etiquette.
Strong organizational skills and exceptional attention to detail.
Ability to work independently and manage a high volume of patient charts.
Experience in interventional radiology, vascular medicine, or outpatient procedures is a plus.
Familiarity with HIPAA and patient confidentiality requirements.
What We're Looking For
We want someone who is extremely detail-oriented, proactive, and dependable. This person should take ownership of ensuring that every patient's chart is thoroughly reviewed and that nothing important is overlooked before a procedure.

Our goal is to minimize cancellations, improve patient safety, and ensure every patient is fully prepared before arriving at our facilities.

Important: This is a non-licensed administrative and clinical support role. Final medical clearance, interpretation of clinical findings, and decisions about whether a patient can proceed with a procedure must be made by the appropriate licensed medical professional.