Virtual Assistant – Accounts Payable

About the Role

We’re looking for a detail-oriented Virtual Assistant to manage accounts payable for two businesses. You’ll track invoices and payments, keep vendor communication running smoothly, and maintain accurate, well-organized financial records.

Key Responsibilities

• Process, track, and manage vendor invoices and payments for both businesses
• Build and maintain spreadsheets that are accurate, functional, and professionally formatted
• Check invoices and payments carefully to prevent errors such as duplicate payments
• Make and take phone calls with vendors and team members
• Manage email s and messages promptly and professionally
• Keep payment records organized and up to date

Qualifications

• Clear, fluent spoken and written English
• Advanced Excel skills (formulas, organization, tracking systems, and clean formatting)
• Strong attention to detail and a high standard for accuracy
• Comfortable handling phone calls
• Excellent organization and communication skills
• Accounts payable or bookkeeping experience preferred

What We’re Looking For
Someone reliable and precise who takes ownership of their work. Accuracy is essential in this role, and errors like double payments are not acceptable.