Operations/Marketing Executive Assistant

Position Description
Executive Operations Assistant to support the founder and executives through inbox management, calendar coordination, operations, and growth-focused support across marketing, operations and lead generation.

Will help the leader to stay focused, organized, and scaling without chaos by handling high-impact executive support and the operational systems that keep businesses running smoothly. Will manage all tasks. Will act as a reliable right-hand managing communications, follow-ups, workflows, and processes so executives can move faster and make better decisions.

Looking for an Executive Operations Assistant who thinks like an operator, executes like a manager, and communicates like a partner, you’re in the right place.

Needs to streamline my inbox and all daily operations!

Here are the things you will help you with:

EXECUTIVE ASSISTANT & COMMUNICATIONS SUPPORT

• Inbox management and email prioritization
• Drafting, responding to, and organizing executive correspondence
• Follow-ups, reminders, and action tracking
• social and email platform communication management and follow-through
• Handling sensitive and high-priority communications
• Acting as a reliable point of contact on behalf of executives

CALENDAR, MEETINGS & ADMIN SUPPORT

• Calendar management and scheduling
• Meeting coordination, confirmations, and follow-ups
• Agenda preparation and notes
• Time-blocking and availability management
• Task coordination and progress tracking
• File organization, documentation, and record keeping

OPERATIONS & PROCESS SUPPORT

• Day-to-day operations management
• SOP creation, updates, and documentation
• Operations manuals, handbooks, and internal documentation
• Onboarding support and process consistency
• Drive organization and system setup
• Compliance-related and performance reporting
• website content, maintenence and management
• Website updates with courses, webinars, expanded areas, and clinical educators
• Website blog, creation and maintenence
• uses all AI, such as Claude, perplexity, ChatGPT to create code for thinkific web content boxes (we will help train you)

MARKETING & MULTI-BRAND SUPPORT

• Full social media management across platforms
• Content planning using structured weekly frameworks
• Original content creation (graphics, captions, short-form video)
• Strategic content repurposing
• Blog articles and newsletter coordination
• Brand consistency, quality control, and compliance
• Paid campaign support and performance reporting

Platforms: Facebook , Instagram, TikTok, LinkedIn, X (Twitter ), google my business

SOCIAL MEDIA & AD SUPPORT

• Social media posting and scheduling
• Community engagement (comments and DMs)
• Creative development for organic and paid content
• Facebook & Instagram ad setup and monitoring
• Ad copy coordination and reporting

LEAD GENERATION & GROWTH SUPPORT

• Lead generation for franchises and partnerships
• Lead generation for clinical, retirement, and long-term care facilities
• CRM updates, lead tracking, and follow-ups
• Growth and expansion initiative support

LMS & COURSE OPERATIONS (Thinkific)

• Course creation, setup, and organization
• Uploading and managing lessons and modules
• Enhancing learning materials and videos
• Webinar and workshop coordination
• Maintaining consistency across paid educational products

CLIENT, STUDENT & PARTNER EXPERIENCE

• Inbound communication management (email & social)
• Student support and post-enrollment coordination
• Partner onboarding and ongoing support
• Webinar, workshop, and program coordination
• Frontline support for revenue-generating programs

ADDITIONAL BUSINESS SUPPORT

• Presentation deck creation
• Podcast uploading and management (Buzzsprout)
• Podcast titles, descriptions, and captions
• Shopify product listings and descriptions
• Brand-aligned content and documentation

TOOLS TO WORK WITH

Claude
Perplexity
Gmail
Outlook
Zoom
Microsoft Teams
Notion
Google Workspace
Microsoft Office
Google
Drive
Dropbox
Meta Business Suite
Meta Ads Manager
Canva
CapCut
Hootsuite
Mailchimp
Thinkific
Buzzsprout
Shopify
Google Analytics
Cliniko
Copilot
Claude
Adobe
OpusClip
Publer
BigVU
GoDaddy
Google Ads