Office Manager

Mears Home Services LLC is a family-run general contracting company serving South Jersey and the greater Philadelphia area. We renovate kitchens, bathrooms and whole homes. Most of our work comes from repeat clients and referrals, so we put long-term relationships first. We're looking for a reliable, detail-minded person to keep our back office running smoothly, so our team can stay focused on clients and the job site.

The role

• Part time, about 15 hours per week
• Fully remote and behind the scenes. You won't be talking to clients.
• Flexible schedule, with a short weekly check-in during US Eastern business hours
• Long-term position for the right person

What you'll do

• Create and send invoices, progress billing and change-order billing in Houzz Pro
• Track accounts receivable and keep payment records accurate and current
• Prepare a weekly AR report: what's outstanding, what's overdue, what's been paid
• Draft payment reminder email s for owner review
• Match payments to invoices and flag anything that doesn't line up
• Keep job files, receipts and documents organized
• Help with other admin tasks as the role grows

What we're looking for

• 2+ years of bookkeeping, AR or invoicing experience, ideally with a US-based company
• Comfortable with QuickBooks or similar accounting software. Houzz Pro experience is a plus, and we'll train you if needed.
• Strong written English
• Organized and dependable, and someone who follows through without reminders
• Construction or trades experience is a bonus, but not required
• Reliable internet and a quiet place to work

What we offer

• Steady, long-term part-time work with a small, respectful team
• Clear expectations and written procedures
• Pay: $8 hr, based on experience
• Room to take on more hours and responsibility over time