Bank Reconciliation & Reporting Specialist – Legacy ERP Systems (Remote/Outsourced)

Bank Reconciliation & Reporting Specialist

Remote | Outsourced Position | U.S.-Based Clients

Position Overview

We are seeking an experienced Bank Reconciliation & Reporting Specialist to support our U.S.-based clients. This position will focus heavily on bank and credit card reconciliations, preparing reports, and maintaining Excel spreadsheets, with some additional bookkeeping and accounts payable responsibilities as needed.

The ideal candidate has a strong bookkeeping background, excellent Excel skills, exceptional attention to detail, and the ability to follow established procedures while working with multiple clients and accounting systems.

Experience with RFMS or other legacy ERP systems is strongly preferred. Familiarity with AI-assisted reconciliation tools is also beneficial.

Key Responsibilities

Bank & Credit Card Reconciliations

• Reconcile bank and credit card statements to transactions recorded in client ERP systems.
• Research missing, duplicated, incorrectly posted, and outstanding transactions.
• Review checks, deposits, transfers, bank charges, and other unreconciled activity.
• Identify discrepancies and communicate unresolved items.
• Use approved AI tools to identify possible individual and grouped transaction matches.
• Carefully review and verify all AI-generated matches.
• Maintain reconciliation worksheets and supporting documentation.

Reporting & Spreadsheet Management

• Pull financial and operational reports from client ERP systems following established procedures.
• Enter, organize, and update report data in Excel spreadsheets and standardized templates.
• Compare data across multiple reports to identify discrepancies or missing information.
• Review spreadsheets for accuracy, completeness, and consistency.
• Maintain recurring reports and tracking spreadsheets according to established schedules.
• Ensure reports are completed accurately and submitted by required deadlines.

Bookkeeping & Accounts Payable Support

• Post approved deposits, bank charges, transfers, journal entries, and other basic bookkeeping transactions.
• Assist with accounts payable invoice entry and processing as needed.
• Verify invoice details and accurately enter vendor invoices into client ERP systems.
• Research and correct transaction discrepancies as instructed.

Workflow & Communication

• Communicate with internal team members and clients to obtain missing information or resolve questions.
• Follow established SOPs, checklists, and client-specific instructions.
• Update workflow records in Financial Cents and maintain client-facing spreadsheets.
• Manage multiple client assignments while meeting established deadlines.
• Access client systems using remote tools such as RDP, NinjaOne, ScreenConnect, and GoTo.

Qualifications

• Previous bank reconciliation experience is required.
• Bookkeeping or general accounting experience is required.
• Strong Excel skills, including formulas, lookups, sorting, filtering, and working with large datasets.
• Experience preparing reports and maintaining spreadsheets.
• Basic accounts payable processing and invoice entry experience is preferred.
• Strong understanding of debits, credits, deposits, withdrawals, transfers, outstanding checks, and timing differences.
• Experience with legacy ERP or accounting systems is strongly preferred.
• RFMS experience is highly preferred.
• Exposure to AI-assisted bank reconciliation or financial analysis tools is preferred.
• Excellent attention to detail and ability to identify discrepancies.
• Strong organizational skills and ability to manage multiple clients and deadlines.
• Excellent written English communication skills.
• Ability to follow detailed written procedures and work independently.
• Willingness to ask questions and communicate knowledge gaps promptly.

Training & Expectations

Structured training, written SOPs, and ongoing support will be provided. Accuracy, consistency, and the ability to follow established procedures are essential.

Only approved AI tools may be used, and all AI-generated results must be independently reviewed for accuracy.

Position Details

This is a remote, outsourced position supporting multiple U.S.-based clients. Specific hours, compensation, and client assignments will be discussed during the interview process.