Executive Assistant & Marketing Coordinator

Executive Assistant & Marketing Coordinator

Full-Time | Work From Home – Philippines (preferably located in Pampanga, Philippines)

Salary: PHP 60,000–75,000 per month, depending on experience

About the Opportunity:

We are seeking an experienced, highly organised and proactive Executive Assistant & Marketing Coordinator to work directly with the Founder and Director of Balanced Advisory Co, an established and growing Australian bookkeeping firm.

Balanced Advisory Co specialises in trust accounting for law firms and real estate agencies, while also providing comprehensive bookkeeping, payroll, BAS and management reporting services to businesses across a range of industries.

We pride ourselves on building strong relationships with our clients, delivering exceptional service and providing the financial support and structure businesses need to succeed.

We are looking for someone who can become an integral part of Balanced Advisory Co, providing high-level executive support while taking ownership of our marketing activities.

This is not a traditional virtual assistant role. We are looking for someone who brings ideas, takes initiative, works independently and genuinely enjoys helping a business grow.

This is an exciting long-term opportunity to work closely with a business owner, contribute to the continued success of an established business and be involved in building a new business from the ground up.

Your Role:

You will work closely with the Founder and Director, providing executive support, coordinating day-to-day administrative activities and managing marketing initiatives to strengthen our brand and generate new business opportunities.

Your key responsibilities will include:

Executive Assistant & Business Administration

Provide high-level executive and administrative support directly to the Founder and Director.

Manage calendars, appointments, meetings and scheduling.

Assist with email management, business correspondence and follow-ups.

Prepare professional documents, reports and presentations.

Coordinate projects, monitor deadlines and follow up on outstanding tasks.

Maintain CRM systems, contact databases and business records.

Assist with client onboarding and administrative processes.

Research business opportunities and assist with special projects.

Identify opportunities to improve administrative processes and business efficiency.

Assist with organising networking events, meetings and business development activities.

Marketing & Brand Management:

Take ownership of the day-to-day marketing activities for Balanced Advisory Co.

Develop and maintain marketing plans and social media content calendars.

Create professional, engaging and relevant LinkedIn posts and social media content.

Design marketing materials, graphics and presentations using Canva.

Coordinate website updates and ensure content remains accurate and relevant.

Develop and coordinate email marketing campaigns and newsletters.

Assist with developing and implementing marketing strategies to attract new clients.

Research target industries, potential clients and business development opportunities.

Support lead generation activities, particularly targeting law firms, real estate agencies and professional services businesses.

Monitor marketing performance and prepare regular reports on results and opportunities.

Ensure consistent branding and professional presentation across all marketing channels.

Proactively suggest new marketing ideas and opportunities to increase brand awareness and business growth.

About You:

We are looking for someone who is organised, confident, creative and genuinely enjoys taking responsibility for their work.

You will be comfortable working directly with a business owner, managing competing priorities and using your initiative to get things done.

You understand the importance of representing a professional business through clear communication, attention to detail and high-quality work.

Most importantly, you are someone who can anticipate what needs to be done, contribute ideas and take ownership of your responsibilities without requiring constant supervision.

Essential Skills & Experience

Minimum 4–5 years of relevant experience in executive assistance, business administration and digital marketing.

Excellent written and spoken English, with strong professional communication skills.

Proven experience creating and managing professional social media content, particularly LinkedIn.

Strong Canva skills and an eye for professional design and branding.

Experience coordinating digital marketing activities and campaigns.

Excellent time management, organisation and attention to detail.

Strong Microsoft 365 skills, including Outlook, Teams, Word and Excel.

Ability to work independently, prioritise tasks and meet deadlines.

Strong research, communication and problem-solving abilities.

Confidence communicating with business owners and professional clients.

Ability to manage confidential information professionally.

A proactive approach, with the ability to identify what needs to be done without always being directed.

Highly Regarded:

Experience working with Australian businesses.

Experience in bookkeeping, accounting, legal, real estate or other professional services industries.

Experience supporting a business owner, CEO or senior executive.

Knowledge of WordPress or similar website platforms.

Experience with CRM systems and email marketing platforms.

Understanding of SEO, LinkedIn marketing and lead generation.

Experience with recruitment administration or offshore staffing businesses.

Experience using AI tools to improve productivity, research and marketing content creation.

What We Offer:

Competitive monthly salary of PHP 60,000–75,000, depending on experience.

Full-time, long-term remote opportunity.

Direct working relationship with the Founder and Director.

A supportive, professional and collaborative team environment.

The opportunity to take ownership of projects and contribute your ideas.

Opportunities for professional development and increased responsibility.

The opportunity to build a rewarding, long-term career as our business grows.

Working Arrangements:

Location: Philippines – Work From Home. Our current team are located in Pampanga, so we would like you to be located nearby as well, for team building catchups.

Hours: Full-time, 40 hours per week, with working hours aligned to Melbourne, Australia business hours.

Remuneration: PHP 60,000–75,000 per month, depending on skills and experience.

Engagement: Initially engaged directly by Balanced Advisory Co, with the intention of transitioning to employment with Aligned Global Partners once our Philippine company is established, subject to appropriate employment arrangements.

How to Apply:

We would love to hear from you if you are an experienced Executive Assistant with strong marketing skills who is looking for a long-term opportunity.

Please submit the following:

Your current CV or resume.

A short cover letter explaining your relevant experience and why you believe you would be a good fit for this role.

Examples of your marketing work, including LinkedIn posts, Canva designs, marketing campaigns or other materials you have personally created.

Details of your experience working with Australian or international businesses.

Your expected monthly salary in Philippine pesos.

Your availability to commence.

Please note: We are particularly interested in candidates who can demonstrate initiative, excellent communication skills, creativity and proven marketing experience.

Be Part of Our Growth

This is an opportunity to become a valued member of an established and growing Australian business, while also having the opportunity to contribute to the development of a new international business.

We are looking for someone who wants more than just a job — someone who takes pride in their work, enjoys making a difference and is excited about contributing to the success of the business they support.

If you are organised, creative, resourceful and ready to take ownership of your role, we would love to hear from you.