Experienced Virtual Administrative Assistant (VA)

About the Role
I am looking for a reliable, proactive, and detail-oriented Virtual Administrative Assistant to provide high-level administrative support to me. In this role, you will be the operational backbone of daily business activities—managing calendars, organizing email inboxes, coordinating meetings, handling light data entry, and supporting ongoing projects. The ideal candidate communicates clearly, works independently with minimal supervision, and is comfortable using modern cloud-based productivity and collaboration tools.

Key Responsibilities
Calendar & Schedule Management: Coordinate internal and external meetings across multiple time zones, manage appointment bookings, and resolve scheduling conflicts.

Inbox & Correspondence Management: Screen, prioritize, and triage incoming email s; draft routine responses; flag urgent matters for leadership.

Document & Data Organization: Create, format, and organize spreadsheets, slide decks, meeting notes, and standard operating procedures (SOPs) using Google Workspace.

Customer & Client Support: Assist with routine client follow-ups, intake forms, email inquiries, and CRM data updates (Go High Lvl).

Travel & Expense Coordination: Research flights, accommodations, and itineraries; log receipts and compile simple monthly expense reports.

Project Support: Track action items and deadlines across projects.

General Administrative Tasks: Manage digital filing systems, handle ad-hoc internet research, transcribe audio notes, and coordinate virtual team events or gifts.

Qualifications & Requirements
Experience: 1–3+ years of experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant in a remote or hybrid work environment.

Software & Digital Tools:

High proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) or Microsoft 365 (Word, Excel, Outlook).

Experience with communication platforms (e.g., Slack, Zoom, Google Workspace).

Communication: Exceptional written and verbal English communication skills, with a professional and friendly tone.

Self-Management: Highly organized, proactive problem solver who meets deadlines without requiring constant oversight.

Tech Setup: Reliable high-speed internet connection, a dedicated home office setup, and a functional computer with an updated operating system and web camera.

Preferred Qualifications
Experience with basic social media scheduling.

Familiarity with workflow automation tools (e.g., Zapier, Go High Lvl).

Basic bookkeeping or invoicing experience (e.g., QuickBooks).

How to Apply
To apply, please submit your resume and a short video introducing yourself (under 60sec) with subject line JIG VA - (your name)

In your application, please include:

A brief description of your remote work experience.

The top 3 software tools you use daily to stay organized.

Available ---------- EST M - F