Operations Coordinator (Remote, US Night Shift)

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This role requires full availability during US business hours. Applicants must not have any other client or work commitment that overlaps with these hours.

We are looking for an Operations Coordinator to support a small, high standard team in the United States. The role sits at the center of daily operations. It keeps orders moving, schedules on track and records accurate, and it is often the first voice clients and vendors hear on the phone.

This is a long term, fully remote contract role.

What you will handle

Placing and tracking orders with vendors from approval through delivery
Recording every cost and keeping order and vendor records complete and current
Collecting and following up on vendor onboarding documents
Coordinating schedules for deliveries, installations and appointments
Monitoring open orders and timelines and flagging delays early
Answering calls and responding to inquiries from clients and vendors in a polished, professional manner
Keeping shared files and trackers up to date

Requirements

Prior experience on a procurement or purchasing team
At least 3 years as an Executive Assistant or Administrative Assistant
At least 2 years working a night shift schedule, with full commitment to US business hours
No other client or work commitment during US business hours
Shows initiative, anticipating what needs to be done and acting on it without waiting to be asked
A problem solver who brings solutions, not only questions
Excellent spoken and written English, and comfortable speaking by phone with US clients and vendors
Strong attention to detail and a habit of following up
Experienced with Google Workspace, and comfortable learning project management tools
Reliable internet connection, backup power and a quiet workspace for calls

Schedule and compensation

Full overlap with US Eastern business hours
Up to 40 hours per week
USD 7 to 8 per hour, depending on experience

How to apply

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