AI Implementation Specialist and/or Construction Virtual Assistant – Real Estate, Construction & Property Management

We are a US real estate company that develops, builds (we are our own general contractor) and manages our own properties. We are hiring for TWO roles. You can apply for one, or for both if you can do both. We may hire one person for everything or two separate people.

ROLE 1 – AI IMPLEMENTATION & SYSTEMS SPECIALIST (ongoing)

• Meet with our office and field staff to learn their day-to-day work and find what should be systemized or automated
• Turn that into clear processes and SOPs, and set them up in our tools (monday.com, ClickUp, JobTread, Microsoft 365, AI assistants like Claude/ChatGPT, and custom internal tools we've built)
• Build boards, automations, dashboards, templates and checklists
• Train employees on the new systems and follow up until they actually use them
• Keep improving: check what's working, fix what isn't, and report progress to the owner

ROLE 2 – CONSTRUCTION VIRTUAL ASSISTANT

• Follow up daily with site managers and field staff to make sure JobTread is updated (daily logs, schedules, tasks)
• Schedule and coordinate subcontractors
• Send out bid packages, collect bids, and prepare bid-leveling comparisons
• Review subcontractor and vendor invoices against contracts, POs and work completed
• Accounts payable support: invoice matching, tracking approvals, collecting W-9s and insurance certificates (COIs)
• Keep project files and status trackers organized and up to date

REQUIREMENTS (both roles)

• Excellent written and spoken English
• Real experience in US construction and/or property management – this is a must
• Very organized, detail-oriented, and good at following up until things are done
• Reliable internet, a quiet workspace, and backup power/internet
• Role 1: hands-on experience setting up monday.com, ClickUp or similar, building automations, and using AI tools in a business
• Role 2: experience with bids/bid leveling, subcontractor scheduling and invoice review; JobTread, Procore, Buildertrend or QuickBooks a plus

SCHEDULE
Full time, 40 hours/week, Monday–Friday, during US Eastern business hours.

TO APPLY
Start your application with the words "Built Right" so we know you read the full post, then tell us:
1. Which role you're applying for – Role 1, Role 2, or both
2. Your construction and/or property management experience, and with which US companies
3. Which tools you've used (monday.com, ClickUp, JobTread, Procore, QuickBooks, AI tools, etc.)
4. One example of a process you set up or improved, and the result