Part-Time VA

Part-Time Virtual Executive Assistant | Operations & Personal Support

*Two Boutique Nanny Agencies | Remote, Philippines | 22 Hours per Week*

About the Opportunity:
We're two boutique nanny agency owners looking for a highly organized, proactive, and dependable Virtual Executive Assistant to support our growing businesses.

This position will be split between two agencies, with 12 hours per week supporting Bluff City Nanny Agency and 10 hours supporting a second agency.

We're looking for someone who can bring structure to busy schedules, anticipate needs, manage administrative responsibilities, and ensure nothing falls through the cracks. This role combines executive assistance, office management, business operations, and personal assistant support.

Key Responsibilities:

Executive & Personal Assistant Support

• Manage calendars, appointments, daily priorities, and follow-ups.
• Organize projects, deadlines, and task lists, providing daily updates.
• Assist with travel planning, reservations, research, and personal administrative tasks.
• Proactively track outstanding items and keep projects moving.

Office Management & Administrative Support

• Organize inboxes, correspondence, documents, and digital files.
• Draft email s, coordinate meetings, and assist with client communication.
• Track invoices, agreements, onboarding paperwork, and outstanding tasks.
• Maintain client records, CRM systems, and project trackers.
• Improve workflows, create checklists, and coordinate with team members.

Recruiting & Marketing Support

• Assist with candidate scheduling, job postings, and profile organization.
• Create basic Canva graphics and support social media, newsletters, and outreach.

Who We're Looking For:

• Experience as a Virtual Executive Assistant, Personal Assistant, or Operations Assistant.
• Exceptional organization, attention to detail, and follow-through.
• Excellent written and spoken English.
• Proactive, resourceful, and comfortable working independently.
• Strong communication, time management, and problem-solving skills.
• Ability to support two business owners while maintaining confidentiality and separate priorities.
• Proficiency with Google Workspace; Canva, CRM, project management, and AI tools are a plus.
• Reliable internet and availability during agreed-upon U.S. business hours.

Above all, we want someone who takes ownership, anticipates needs, and helps take things off our plates rather than adding more to them.

Schedule, Compensation & Benefits
This position begins at 22 hours per week, with opportunities for additional hours and responsibilities as our businesses grow.

We offer:

• Competitive compensation based on experience and skills.
• Paid holidays and a prorated 13th-month payment.
• Performance-based raises and bonuses.
• Training, ongoing support, and long-term growth opportunities.

Your schedule will be agreed upon together, with some overlap during U.S. business hours.

How to Apply:
Please apply through OnlineJobs.ph with the subject line "Virtual Executive Assistant Application" and include:

1. Your resume and a brief introduction.
2. Relevant experience and software proficiency.
3. Your weekly availability and ability to overlap with U.S. business hours.
4. A short response: If you were helping two busy business owners get organized during your first two weeks, what would you prioritize and why?

Shortlisted applicants will be invited to a video interview and may be asked to complete a small paid skills assessment.

We're excited to find someone who takes initiative, enjoys organization, and wants to grow with our teams!