ECOMMERCE BOOKKEEPER (QUICKBOOKS + SHOPIFY) FOR 7-FIGURE DTC SUPPLEMENT BRAND - PART-TIME WITH PATH TO FULL-TIME

We're a 7-figure US DTC supplement brand selling on Shopify and Amazon. We spend six figures a month on ads, ship physical inventory, and run subscriptions . What we need is the person who keeps the books clean every single week, so the numbers we make decisions on are numbers we can trust.

This starts part-time, about two days a week. The plan is to grow it into a full-time finance role for the right person. If you're the kind of bookkeeper who finds the finances that doesn't match and won't let it go, keep reading.

HARD REQUIREMENTS (you must meet all of these)

• 2+ years doing bookkeeping for ecommerce or DTC brands. Not general small business, not a single retail store
• Strong in QuickBooks Online. Reconciliations, rules, classes, journal entries, month-end close
• You have reconciled Shopify payouts before and understand what's inside one: gross sales, refunds, discounts, fees, chargebacks, reserves
• You understand inventory and COGS: landed cost, inventory as an asset, expensing cost when the product sells
• Fluent written English. Your questions and reports need to be clear without a follow-up call
• Reliable and consistent. Books get done on schedule, every week, without being chased

Applications from people without ecommerce bookkeeping experience will be discarded.

WHAT YOU'LL DO
Weekly

• Categorize and reconcile all bank, credit card and PayPal transactions in QuickBooks
• Reconcile Shopify payouts and Amazon settlements back to the bank deposits
• Tag every expense to the right category in our internal finance dashboard. Your goal is zero untagged items each week
• Prepare bills for payment: supplier invoices, agency invoices, contractor pay. You prepare it, the founder approves and pays
• Track refunds and chargebacks so we can see exactly what they cost us

Monthly

• Close the books by the 10th: every account reconciled, P&L, balance sheet and cash flow statement done
• Keep COGS accurate with landed cost per unit (product, freight, duties, fulfillment)
• Match our profit dashboard numbers to QuickBooks and explain any difference
• Review software and subscriptions and flag anything unused or duplicated
• Send a one-page summary each month: the numbers, what changed, and anything that looks off

Ongoing

• Track sales tax obligations by state and keep filings on schedule
• Collect contractor tax forms (W-8BEN / W-9)
• Hand our CPA a clean year-end package

TOOLS
QuickBooks Online, Shopify, Amazon Seller Central, Sellerboard, TrueProfit, Mercury (bank), PayPal, Google Sheets. AI tools are a plus. If you use ChatGPT or Claude to speed up your work, tell us how.

BONUS SKILLS

• QuickBooks ProAdvisor certification
• Experience with supplement, beauty or other consumable brands with subscriptions
• Sales tax tools (TaxJar, Avalara, Shopify Tax)
• Cash flow forecasting, or contribution margin by product

THE ROLE GROWS
Part-time to start. Once the books are clean and closing on time, this role grows into cash flow forecasting, profit by product, and budget vs actual, and the hours grow with it, up to full-time. We also run a second brand that will need the same setup later.

WHO WE WANT
You're detail-obsessed and you can't leave numbers that don't match. You ask questions when something doesn't make sense instead of guessing or plugging it. You work independently, show up on schedule, and tell us early when something is behind.

HOW TO APPLY
1. Start your message with "Clean Books." Applications without it are not reviewed.
2. Tell us which ecommerce brands you've done bookkeeping for (no names needed): what they sold, roughly their monthly revenue, and which platforms they used.
3. In 3-5 sentences, explain how you reconcile a Shopify payout to the bank deposit.
4. Tell us your QuickBooks experience in years and whether you're ProAdvisor certified.
5. How many hours a week are you available right now, and would you want full-time later?