Bookkeeping & Operations Support & Marketing

Part-Time Virtual Assistant — Planet Wash Lab

Location: Remote
Hours: Initially 5–10 hours per week, with potential to grow
Compensation: Based on experience

Planet Wash Lab is seeking a reliable, organized virtual assistant to support the day-to-day administration of a growing laundromat business. We’re looking for someone who communicates clearly, follows through, and is interested in a long-term, part-time opportunity.

Responsibilities

• Maintain QuickBooks Online, organize receipts, categorize transactions, and assist with account reconciliations.
• Track revenue, expenses, invoices, and upcoming bills.
• Maintain a payment calendar and prepare bills for owner review and approval.
• Coordinate with vendors, equipment technicians, and service providers; track appointments and follow-ups.
• Assist with email s, customer inquiries, scheduling, and general administrative tasks.
• Keep business records, spreadsheets, files, and inventory information organized.
• Provide a brief weekly update on completed work, outstanding items, and matters needing the owner’s attention.

Qualifications

• Previous experience supporting a business owner or performing similar virtual assistant duties.
• Hands-on QuickBooks Online experience and a working understanding of bookkeeping.
• Clear spoken and written English for customer and vendor communication.
• Strong organization, attention to detail, and follow-through.
• Comfort using spreadsheets, email , and shared online files.
• Reliable internet, access to a computer, and availability for agreed-upon check-ins during Eastern Time business hours.
• Ability to handle confidential business and financial information responsibly.

Financial controls

All payments require owner approval. The assistant will use assigned access permissions and must verify any changes to vendor payment details directly with the owner.

How to apply — résumé and video required

Please submit your résumé and a 2–3 minute introduction video in English. A simple phone or webcam recording is fine; professional editing is unnecessary.

In your video, please cover:

1. Why should we hire you? Introduce yourself and explain what you would bring to Planet Wash Lab.
2. What relevant experience do you have? Describe similar work you’ve completed for another employer or client, including your QuickBooks, bookkeeping, and administrative experience.
3. What is your availability? Share your time zone, available weekly hours, and whether you currently have another job or clients that affect your schedule.
4. What are your long-term goals? Explain whether you’re seeking an ongoing part-time role and how you would like to grow with the company.

Please also include your desired hourly rate and earliest start date in your application. Submit your video as an attachment or a working link with viewing access enabled.