Fitness Virtual Assistant (Program Writing, Client Admin & Coaching Support)

Hi! I'm Tim, an online fitness coach from New Zealand and the owner of Launch Fitness. I coach clients online with personalised training programs, nutrition support and regular check ins, and I also co own a gym in NZ. My previous VA has moved on, so I'm looking for someone organised, reliable and genuinely interested in fitness to join the team.

This role starts at 10 hours per week, with a clear plan to grow to 20+ hours for the right person.

WHAT YOU'LL BE DOING
1. Program creation (main focus): building and updating client training programs in our coaching app from my templates and client briefs
2. Client management: keeping on top of client tasks, check in reminders, program updates and follow ups
3. Admin: inbox and calendar support, keeping client records and spreadsheets up to date, organising files
4. General business support: research, documents, onboarding new clients and other tasks as the business grows
5. Social media (potential, not required): scheduling posts and helping with simple content

WHAT I'M LOOKING FOR

• A background or strong interest in fitness: exercise science, PE, personal training or coaching experience is a big plus
• Understanding of exercises, sets, reps and basic program structure
• Experience with coaching apps (Kahunas, Everfit, Trainerize or similar) is a bonus
• Excellent written English and attention to detail
• Organised and proactive; you notice what needs doing and get it done
• Comfortable with Google Workspace (Gmail, Calendar, Docs, Sheets)
• Reliable internet and a quiet place to work
• Social media or Canva skills are a bonus

SCHEDULE
Flexible hours, but I'd like a few hours of overlap with New Zealand time (ideally around 9am to 12pm Philippine time) for quick communication.

PAY & GROWTH

• $6 to $8 USD per hour depending on experience
• Pay review after 90 days
• Room to grow hours and responsibilities as the business grows
• Long term role for the right person

EXTRA GROWTH FOR PTs AND NUTRITIONISTS
If you're a qualified personal trainer or nutritionist, or you have solid knowledge and confidence in training and nutrition, there is real room to grow within Launch Fitness. As the business grows, this role can develop into more hands on coaching support, including program design, nutrition support and working more closely with clients. Please mention any qualifications or experience in your application!

HOW TO APPLY
Please send:
1. A short intro about yourself and your fitness background
2. Your experience with VA work, admin or coaching apps
3. Your current availability
4. Start your application with the word "LAUNCH" so I know you read the whole ad

Shortlisted applicants will be given a short paid trial task (building a sample training week from a client brief).

Looking forward to hearing from you!
Tim