Personal Assistant

Personal Assistant to a COO (Remote, Philippines)

I’m looking for a sweet, bubbly, high-level Personal Assistant to work directly with me as my right hand. Most of this role is executive assistant work: running my calendar, priorities, making phone calls, communication, and projects. The rest is personal logistics, keeping my life outside of work organized so I can stay focused.

I’ll be upfront. This is a demanding role, not a basic admin job. You will be in the middle of everything I’m doing, day to day, as our company scales fast.

*You must speak English with little to no accent.*

About me and the company

I’m the co-founder and COO of BookDrop, a fast-growing bulk book logistics and resale company. We’ve more than doubled headcount in the last year and we’re not slowing down. I need someone who is organized, proactive, warm, and hungry to be the best assistant they can possibly be. Not someone looking for a comfortable job. Someone who wants to be trusted with real responsibility and become indispensable to an executive long-term.

The details

Full-time remote, based in the Philippines, working Arizona hours (starting 6:00 AM AZ time).

What you’ll do

Act as my right-hand partner in daily execution and organization
Manage my calendar, scheduling, reminders, and priorities
Organize communication, follow-ups, and task tracking
Support operations, growth projects, and leadership workflows
Handle personal logistics: travel, appointments, purchases, family scheduling, and the small things that pile up
Build clean systems in Google Sheets and other tools
Use AI tools (Claude, ChatGPT) every day to draft, research, organize, and move faster

This role requires serious initiative. You don’t wait to be told every step. You think ahead, bring solutions, and stay steady when things move fast.

Required skills

Advanced Google Sheets skills
Real, hands-on experience using AI tools like Claude or ChatGPT. Non-negotiable. You should be using AI daily, not something you tried once.
*Strong English communication, written and spoken*
Highly organized and comfortable juggling many priorities at once
Tech-savvy and quick to learn new tools
Reliable internet and the ability to work US hours

Who thrives here

Wants to be THE best assistant

If you read the expectations above and felt excited instead of nervous, you’re probably who I’m looking for.

How to apply

Send your resume to ---------- with “I'M ALL IN” in the subject line and include a roughly 2-minute video covering:

What is your favorite non-fiction book and why?
Why you’d be a good fit for this role

The video is how I judge your English and vibe. TIP - Be camera ready, dont be too formal (relax and have fun), and dont choose atomic habits as your favorite book.

Also feel free to send any attachments that show your Google Sheets and AI skills.

Applications without both a resume and a video will not be reviewed.