Construction Bookkeeper & Admin | Xero + ServiceM8 | Australian Construction | Full-Time Remote

eone with strong hands-on experience in Xero and ServiceM8 who also understands construction-related bookkeeping and project administration.

WORK ARRANGEMENT

Full-Time
Remote
Brisbane construction hours
Start time: 8:00 AM Brisbane time
Target onboarding: Within the next 2 to 3 weeks

KEY RESPONSIBILITIES

Reconcile Provisional Sum (PS) and Prime Cost (PC) items against client selections and supplier invoices
Identify and flag cost overruns or discrepancies early
Allocate supplier bills and cost codes correctly in Dext
Create and maintain job cost codes in Xero
Allocate costs to sales, variations, and progress invoices across Xero and ServiceM8
Prepare project-level profit and loss reports
Maintain accurate job costing across active construction projects
Prepare QBCC contracts and related documentation
Prepare Form 5 variations, commencement, time-extension, and completion forms
Assist with QBCC home warranty insurance and QLeave levy documentation
Maintain inspection records, certificates, and project documentation
Request and compare supplier and subcontractor quotes
Order materials and monitor delivery dates
Set up new supplier and subcontractor accounts
Assist with client PC selections and related coordination
Monitor the projects inbox and handle general project administration

REQUIREMENTS

Strong hands-on experience with Xero
Experience using ServiceM8
Strong bookkeeping and job-costing experience
Good spreadsheet and reconciliation skills
High level of accuracy and attention to detail
Strong written English
Ability to work independently after training
Proactive and comfortable managing a structured task list with minimal supervision

HIGHLY PREFERRED

Australian residential construction or trades experience
Experience with Dext
Experience with construction job costing
Understanding of PS and PC items
Experience handling variations and progress invoicing
Familiarity with QBCC documentation and processes
Experience with ----------
Knowledge of construction materials, suppliers, and subcontractor workflows

WHO WE ARE LOOKING FOR

We need someone who combines strong bookkeeping accuracy with practical construction administration experience.

Priority will be given to candidates who have previously worked with Australian builders, contractors, or trade businesses and can demonstrate experience using Xero and ServiceM8 in a real working environment.

This is not a general bookkeeping position. You should be comfortable working with construction job costs, project documentation, variations, supplier invoices, and multiple active projects.

HOW TO APPLY

Create your Sprint Labs candidate profile here:

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Please make sure your profile clearly includes:

Your Xero experience
Your ServiceM8 experience
Australian construction or trades experience
Job-costing experience
Dext experience
Experience with PS/PC items and variations
Any QBCC-related administration you have handled

Candidates with direct Xero + ServiceM8 + Australian construction experience will be prioritized.