Real Estate Virtual Assistant (REVA)

Real Estate Virtual Assistant (REVA)

We are looking for a skilled and detail-oriented Real Estate Virtual Assistant with hands-on experience in real estate CRM systems and property research platforms. The ideal candidate must be highly proficient in Follow Up Boss (FUB) and experienced in using Zillow, TitlePro, CRMLS, and FLEX.

This role focuses on CRM and lead management, property research, MLS support, title-related administrative tasks, and consistent client follow-ups.

Key Responsibilities

• Manage and maintain leads using Follow Up Boss (FUB), ensuring the CRM database remains accurate and organized
• Update contact details, lead stages, tags, notes, tasks, and follow-up activities in FUB
• Monitor lead pipelines and ensure timely follow-ups with buyers, sellers, and prospective clients
• Use FUB to track lead activity, manage reminders, organize tasks, and maintain consistent communication
• Conduct property searches and research using Zillow
• Perform MLS searches, review property details, and assist with listing-related tasks using CRMLS
• Use FLEX for property searches, listing research, and other MLS-related activities
• Handle title-related research and administrative tasks using TitlePro
• Gather, verify, and organize property, ownership, and transaction-related information
• Respond to email s, text messages, and client inquiries professionally and promptly
• Schedule appointments, manage calendars, and send reminders
• Prepare reports, maintain accurate records, and keep CRM information up to date
• Coordinate with real estate agents, lenders, escrow officers, title companies, and other parties as needed
• Provide general administrative and virtual assistance to support daily real estate operations
• Perform other duties assigned by the real estate team
• Use time-tracking and screen-monitoring software during working hours

Requirements

• At least 1–2 years of experience as a Real Estate Virtual Assistant
• Strong hands-on experience with Follow Up Boss (FUB) is required
• Practical experience using all of the following platforms:
• Follow Up Boss (FUB)
• Zillow
• TitlePro
• CRMLS
• FLEX
• Strong understanding of real estate lead management, CRM organization, property research, and client follow-up
• Familiarity with property listings, MLS systems, and real estate documentation
• Excellent written and verbal English communication skills
• Highly organized, proactive, and detail-oriented
• Able to work independently, manage multiple priorities, and meet deadlines
• Must have a reliable computer and stable internet connection
• Available to work PST hours
• Willing to work on Saturdays
• Comfortable using time-tracking and screen-monitoring software during work hours

How to Apply

Please attach your resume link when submitting your application.

Important: Applicants must have relevant U.S. real estate experience and strong working knowledge of Follow Up Boss.