Part-Time Admin & Bookkeeping Virtual Assistant | Australian Cleaning Business | Long-Term

About us: Kav Cleans is a growing residential and commercial cleaning business based in South-West Sydney, Australia. We're a small, close-knit team (owner, operations manager and a team of cleaners) who take pride in reliable, high-quality cleaning and in looking after our people. We're looking for a long-term virtual assistant to join us and grow with the business.

Why you'll love working with us:

• Similar time zone, better work-life balance. Sydney is only 2–3 hours ahead of the Philippines, so you'll work normal daytime hours. No night shifts.
• Long-term role with a stable, growing business
• Room to grow. As the business grows, so does your role, with pay increases based on your performance and contributions
• A friendly, supportive team and clear systems (Notion, GoHighLevel, Xero) so you always know what's expected

Key responsibilities:
Bookkeeping-

• Reconcile bank transactions and code expenses to the correct accounts
• Attach receipts and keep supplier and expense records organised
• Create and send invoices, and follow up overdue payments
• Prepare monthly records and reports for our accountant
• Completing weekly payroll for staff

Admin-

• Keep our CRM (GoHighLevel) up to date: leads, pipeline stages, lead sources and notes
• Maintain our quote tracker and client tracker in Google Sheets
• Create and input numbers for spreadsheet tracking
• Pull weekly numbers from Xero, Jobber and GoHighLevel into our Notion scorecard
• Research and build business contact lists for our commercial cleaning launch
• Format documents, checklists and guides in Notion and Google Docs
• Other admin tasks as the business grows

Requirements:

• 2+ years' experience as a virtual assistant, admin or bookkeeping assistant
• Proven bookkeeping experience in Xero (Australian businesses and an understanding of GST are a big plus)
• Excellent written and spoken English
• Highly organised, detail-focused, reliable and trustworthy with confidential information
• GoHighLevel experience is a big ---------- fortable with Google Workspace, Notion and Canva
• Stable internet connection, your own computer and a quiet workspace
• Able to work during Sydney business hours

Hours: part-time and flexible to start. Tell us how many hours per week you're looking for.

How to apply:
We read every application in full. Please follow these steps exactly, or your application won't be considered:
1. Start your application with this exact phrase: "The cleanest desks start with clear books."
2. Include a link to your resume (Google Drive or PDF link)
3. Include a link to a voice recording (1–2 minutes, e.g. Vocaroo, Google Drive or Loom) introducing yourself and describing your Xero bookkeeping experience
4. A link to an online portfolio or examples of past work is a plus
5. Tell us your preferred hours per week and your hourly rate
6. List the tools you've used (Xero, GoHighLevel, Google Sheets, Notion, Canva) and for how long

We look forward to hearing from you!