Executive Assistant and Content Creator (Part Time, Live Hours)

ABOUT US
READ Lighting is a luxury lighting design and procurement company in Hawaii, in business since 1975. We design and supply lighting for high end custom homes across the islands. We are a small team: a few people work on site in Maui and the rest work remotely from the Philippines.

THE ROLE
You will be my right hand. You will run my inbox, calendar and CRM, follow up with the team so nothing gets dropped, and help create content for our social media. AI is part of how we work every day, and you will use it to work faster and build better systems. This job starts part time and will grow as the business grows. I want someone who takes ownership, notices what needs to happen next, and handles it.

SCHEDULE
Part time to start. You must work live during Hawaii business hours, somewhere between 9:00 AM and 2:00 PM HST. THAT IS 3:00 AM TO 8:00 AM PHILIPPINE TIME. Please only apply if you can work those hours every week.

WHAT YOU WILL DO

Inbox and communication

• Manage my Gmail inbox daily: sort, label, archive and flag what needs me
• Draft replies to clients, contractors, vendors and reps for my review
• Pull out action items and deadlines from long email threads

Calendar

• Manage my Google Calendar and Calendly bookings
• Schedule Zoom meetings, client calls and site walks
• Protect my focus time and prepare me for the day ahead

CRM

• Keep our CRM current: contacts, leads, deals, notes and next steps (we are moving to GoHighLevel)
• Follow up on leads and keep the pipeline moving
• Make sure every new inquiry gets a response and gets booked

Team follow up

• Check in with the team on open tasks and deadlines in Microsoft Teams and ----------
• Track purchase orders and order status as backup to our ordering team
• Keep task lists current and tell me when something is stuck

AI and systems

• Use AI tools (mainly Claude) every day for email , research, writing, scheduling and content
• Build and maintain Claude skills and repeatable AI workflows for tasks we do often
• Find tasks that can be automated and suggest better ways to do them

Content creation

• Edit short form video (Reels, TikTok) from my raw clips: cuts, captions, sound effects, hooks
• Design posts, carousels and graphics in Canva that match our brand
• Write captions and plan posts on our content calendar in Trello
• Schedule and publish approved content

General admin

• Research, document prep, file organization in SharePoint and Google Drive
• Personal admin as needed
• Anything else I need help with to keep the business running

WHAT YOU NEED

• At least 3 years as an executive or virtual assistant for a business owner
• Comfortable using AI every day. You already use tools like Claude or ChatGPT in your own work
• Proven content creation skills: video editing (CapCut or similar) and Canva design. A portfolio is required.
• Excellent written English. Clients are high end homeowners, so writing must be polished and natural
• Experience with Gmail, Google Calendar and at least one CRM (GoHighLevel is a plus)
• Comfortable with Microsoft Teams, SharePoint, ---------- , Zoom and Excel
• Organized and proactive. You follow up without being told
• Reliable internet, a quiet workspace and a backup power plan

BONUS POINTS

• You have built your own AI workflows, custom GPTs, Claude skills or Projects, or automations (Zapier, Make, GoHighLevel workflows)
• Experience with GoHighLevel, Trello or Calendly
• Background in construction, interior design or luxury retail

HOW TO APPLY
Write "Makawao" at the top of your application so I know you read this. Include:
1. A short note on why you are a good fit
2. Links to 2 or 3 videos or graphics you made
3. One example of how you use AI in your work today, and what it saves you
4. Confirmation that you can work 3:00 AM to 8:00 AM Philippine time

Applications missing any of these will not be reviewed.