Remote Accounts Payable/Receivable and ERP Auditor

Remote Accounts Payable / Accounts Receivable & ERP Specialist
Company: Bony Levy Jewelry
Employment: Full-Time
Work Schedule: Monday–Friday, 9:00 AM–5:30 PM Pacific Time (U.S.)
Time Tracking: Time Doctor required
Industry: Fine Jewelry / Wholesale / E-Commerce

About the Role
Bony Levy Jewelry is looking for a detail-oriented and experienced AP/AR & ERP Specialist to manage daily financial transactions, vendor payments, customer receivables, and account reconciliations.
We are looking for someone who is organized, comfortable working independently, and able to prioritize time-sensitive transactions while maintaining accurate financial records.

Key Responsibilities

Accounts Payable (AP)
Review and verify vendor invoices against purchase orders and ERP records.
Prepare vendor wire payments through online banking for management approval.
Record payments accurately in ERP and QuickBooks.
Maintain digital records of unpaid and paid invoices, confirmations, and remittances.
Send payment remittances and respond to vendor inquiries.
Track outstanding invoices, credits, and discrepancies.

Accounts Receivable (AR)
Monitor incoming payments from wholesale and e-commerce accounts.
Reconcile payments against invoices and outstanding balances.
Review settlements from Nordstrom, Amazon, BigCommerce/Stripe, Rue La La, and other sales channels.
Investigate short payments, deductions, and discrepancies.
Track customer chargebacks and disputes through resolution.
Maintain aging reports and follow up on overdue accounts.

ERP & Accounting Reconciliation
Reconcile transactions between ERP, QuickBooks, and supporting platforms.
Identify missing, duplicated, or incorrectly applied payments.
Investigate discrepancies and coordinate corrections.
Maintain reconciliation reports and supporting documentation.
Assist with scheduled financial and ERP audits.

Reporting & Communication
Provide updates on pending payments, overdue receivables, and unresolved discrepancies.
Maintain payment and reconciliation tracking reports.
Communicate proactively with management and internal teams.
Escalate urgent issues promptly.

Qualifications
Minimum 3 years of AP/AR, bookkeeping, or accounting operations experience.
Proficient in QuickBooks and Microsoft Excel or Google Sheets.
Experience with ERP systems and financial reconciliation.
Familiarity with online banking and wire transfers.
Experience supporting U.S.-based companies preferred.
Strong organizational skills, attention to detail, and ability to prioritize.
Excellent written and verbal English communication.
Able to work independently and meet deadlines.

Work Schedule & Requirements
Must be available Monday through Friday, 9:00 AM–5:30 PM Pacific Time, including adjustments for U.S. daylight saving time.
Time Doctor is mandatory for tracking working hours and productivity.
Must have a reliable computer, stable internet connection, and a quiet workspace.
Must be comfortable working remotely and communicating regularly with a U.S.-based team.

To Apply
Please submit your resume along with:
A brief summary of your AP/AR experience.
Accounting and ERP systems you've used.
Expected monthly salary in PHP.
Earliest available start date.
Confirmation that you can work the required Pacific Time schedule and use Time Doctor.