Transaction Coordinator

The Transaction Coordinator manages documentation, ensures compliance, coordinates communication, and keeps real estate transactions organized and on track from contract to closing for a smooth, stress-free experience.

Key Responsibilities
Manage the entire contract-to-close process for all real estate transactions.
Review purchase agreements, addendums, and all related contracts to ensure accuracy and compliance with real estate regulations.
Open escrow and track important contract deadlines (inspections, appraisals, financing, contingencies, etc.).
Maintain consistent communication with clients, agents, lenders, title/escrow officers, and cooperating brokers.
Prepare and deliver required disclosures and documentation to clients and all parties.
Update and manage the team’s CRM and transaction management platforms
Ensure all required documents are completed, signed, and properly uploaded to the compliance systems.
Schedule inspections, appraisals, and closings as needed.
Provide weekly status updates to agents and clients regarding the progress of each transaction.
Assist with post-closing follow-up, including client retention activities.
Additional administrative tasks may be assigned as needed

Qualifications
Prior experience as a Transaction Coordinator, Real Estate Assistant, or similar role in the real estate industry (Keller Williams experience a plus).
Strong understanding of real estate contracts, timelines, and compliance requirements.
Proficiency with transaction management tools (DocuSign, KW Command, or equivalent).
Excellent organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple transactions simultaneously in a fast-paced environment.
Self-motivated with the ability to work independently and as part of a team.
Strong ability to multitask, prioritize

Technical Requirements (for remote roles)
Intel i5 (10th gen+) or Ryzen 5 (3000+) processor
16 GB RAM recommended
Minimum 256 GB SSD storage
Windows 11 or macOS
Dual monitor setup
HD webcam and noise-cancelling headset
Reliable high-speed internet connection
Backup solutions for power, internet, and device

Compensation & Benefits
Competitive salary with performance-based increases
Paid Time Off
Internet Allowance
Health insurance reimbursement
Bereavement Leave
Emergency / sick leave
Clear opportunities for career growth and advancement
Performance-based salary increase
Monthly company-sponsored engagement activities
Referral bonus

Work Schedule
Aligned with EST or PST business hours (typically 9:00 AM – 5:00 PM)
Schedule may vary based on client needs and operational requirements

Please apply here:
---------- /positions