Personal Assistant & Operations Coordinator

I am looking for a highly organised, proactive, trustworthy and resourceful Personal Assistant / Virtual Executive Assistant who can help me organise, coordinate and manage multiple aspects of my personal and professional life.

I need someone who can take initiative, keep track of everything that needs to be done, organise tasks and priorities, research options, coordinate arrangements, and help turn my ideas into practical action plans.

I am looking for someone who can take ownership of tasks rather than needing constant supervision or step-by-step instructions.

Responsibilities will include:

Organising my schedule, appointments, reminders and priorities.

Researching information, comparing options and making recommendations.

Organising projects, tasks, documents and important information.

Coordinating bookings, appointments, services and other arrangements.

Managing email s, follow-ups and communications as required.

Creating to-do lists, action plans, spreadsheets and organisational systems.

Finding suitable service providers, suppliers or other people when needed.

Keeping track of deadlines and ensuring important tasks are followed through.

Helping me plan, organise and implement new ideas and projects.

Identifying what needs to be done and suggesting the best way to get it done.

Providing regular progress updates and keeping me informed without requiring me to chase for information.

The ideal candidate:

Is exceptionally organised, reliable, discreet and detail-oriented.

Has excellent written English and communication skills.

Is proactive, resourceful and comfortable working independently.

Has strong problem-solving and research skills.

Can manage multiple tasks and determine what is most important.

Is comfortable using online tools, spreadsheets, calendars and project management software.

Can communicate clearly, ask sensible questions and follow through on commitments.

Is willing to learn my preferences and develop systems that make my life easier.

I value initiative, sound judgement, reliability and the ability to get things done.

Initially, I would like to start with a part-time arrangement and assess whether it develops into a longer-term, full-time position.

Please include your relevant experience, the types of tasks you have managed previously, the tools you use to stay organised, your hourly rate or salary expectations, and your availability.

I would also welcome a brief example of a situation where you independently organised a complex task or project.

I am looking for someone who wants to build a productive, long-term working relationship and genuinely help me stay organised and move things forward.